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Item 5FCity of Southlake, Texas MEMORANDUM July 11, 2006 TO: Shana Yelverton, City Manager FROM: Steve Polasek, Director of Community Services SUBJECT: Authorize the purchase of Longhorn and Calf Statues from Cowpainters, LLC Action Requested: City Council authorization of the purchase of Longhorn and Calf statues from Cowpainters, LLC. Background Information: Under certain circumstances a single bidder is identified as producing a product or providing a service that is unique to them alone (ie. sole source). The Texas Local Government Code Section 252.022 allows for the purchase of items that are only available from a single source (Pg 10, City of Southlake Purchasing Policy). In researching the sculpture art work for the Southlake Stampede program Chair Mary Georgia and the Committee (including staff) reviewed an abundance of information in their process to select Cowpainters, LLC as the statue vendor for the Southlake Stampede. Various vendors were initially identified by interviewing other similar public art project managers and searching the web. Project managers recommended Cowpainters, LLC or Fiberstock. Criteria used to select a vendor included most importantly whether the vendor can produce the artwork for the longhorn image desired. Other criteria included can the vendor meet the project timeline, price per Longhorn and Calf, as well as consideration of recommendations from other similar public art project managers about the performance of the vendors. All project managers interviewed gave Cowpainters the highest rating for responsiveness and quality. As such, Cowpainters, LLC was identified as the only vendor capable of producing the quality and quantity of longhorn and calf statues required for this public art project, in a safe, timely and professional manner. As you recall, since the target minimum has been obtained the longhorns pay for themselves via the sponsorship fees. The order for the first fourteen (14) sponsored longhorns, totaling $23,835, has been processed, and production is underway. Additional sponsorship commitments are forthcoming and the second order will need to be placed towards the end of July or in early August. As a result, City Council authorization is required to purchase any additional longhorns and calves from Cowpainters, LLC as the total purchase will exceed $25,000. If the project reaches its maximum sponsorship level, with all 50 Longhorns and all 50 Calves sponsored, the approximate total expenditure with Cowpainters, LLC would be $129,365 (Purchase $114,365 + Shipping $15,000). Financial Considerations: To date, over $50,000 in sponsorship monies have been received. Financial Impact: No financial impact to the City as project costs offset by sponsorship funding. Citizen Input/ Board Review: Not Applicable Legal Review: Not Applicable Alternatives: City Council consideration Supporting Documents: Not Applicable Staff Recommendation: City Council authorization of the purchase of Longhorn and Calf statues from Cowpainters, LLC.