Item 10DCity of Southlake, Texas
MEMORANDUM
June 7, 2006
TO: Shana Yelverton, City Manager
FROM: Steve Polasek, Director of Community Services
SUBJECT: Approve an amendment to the professional services agreement with Schrickel, Rollins
and Associates, Inc., for architectural design and engineering of the Bob Jones Nature
Center
Action Requested: City Council consideration of amending the current professional services agreement
with Schrickel, Rollins, and Associates, Inc., for the architectural design and
engineering of the Bob Jones Nature Center ($58,700), plus reimbursable expenses
($3,000) for an additional amount not to exceed $61,700 based on a project design
budget of $552,000.
Background
Information: Staff, in conjunction with representatives from the Bob Jones Nature Center, has been
working with the firm of Schrickel, Rollins, and Associates on general site master
planning and design of the nature center. The current approved project budget is
$85,000 for planning and development. The City currently has a contract in place with
Schrickel, Rollins in the amount of $14,365 for site master planning and construction
document development based on a $70,000 project budget.
The cost estimate to "open" the facility and make useable to the public is $167,000.
Supplementary costs for additional site and facility improvements as identified in the
design and planning process include $382,000. Total project cost is estimated at
$552,000 with additional project construction funding to be considered as part of the
upcoming CIP review process. Following Parks Board direction staff requested
Schrickel, Rollins and Associates, Inc. to submit a proposal to revise their agreement
to perform professional services for the design of the site based on the conceptual
plans as presented.
Based on a revised construction budget of $552,000, Schrickel, Rollins and Associates
Inc. have submitted a proposal to perform additional professional services for the
design development phase, construction documents phase, construction bidding phase,
associated surveying and geotechnical services, and construction observation/contract
administration for an amount of $58,700. An additional $3,000 for reimbursable
expenses is also requested for accessibility reviews and necessary permitting.
Financial
Consideration: Funding in the amount of $85,000 for Bob Jones Nature Center planning and
development is approved within the SPDC CIP ($70,000) and Park Dedication Fund
($15,000). The proposed amendment to the agreement and reimbursable expenses is
$61,700. Funding in the amount of $70,365 is available within the currently allocated
funding sources and based on direction from the Council may be reallocated to address
the amended design fees associated with the proposed professional services.
Shana Yelverton, City Manager
June 7, 2006
Page 2
Funding for the construction of the Bob Jones Nature Center will be addressed as part
of the upcoming CIP process and assumes a construction budget of $552,000.
Financial Impact: Not applicable.
Citizen Input/
Board Review: SPDC will consider this item at their June 20, 2006 meeting immediately prior to City
Council.
The Parks Board recommended approval (5 -0 -1) at their May 8, 2006 meeting.
Following a review of the conceptual plans at their April 10, 2006 Parks Board
meeting, the Board provided general direction during discussion to support the full
process, move ahead with the full construction set, and seek an amendment to the
current contract with Schrickel, Rollins and Associates, Inc. to be considered at a
future meeting.
The 2005 Parks, Recreation, and Open Space Master Plan identifies the development
of the Bob Jones Nature Center as the #1 Indoor Priority.
Legal Review: The current contract with Schrickel, Rollins and Associates, Inc., for design services
relating to the Bob Jones Nature Center development has been reviewed by the City
Attorney. If recommended for approval, the amendment will be revised using City
formatting and reviewed by the City Attorney.
Alternatives: City Council review and consideration.
Supporting
Documents: Supporting documents include the following:
■ Exhibit "X'— Copy of proposed amendment from Schrickel, Rollins and
Associates, Inc.
Staff
Recommendation: City Council consideration of amendment to the current professional services
agreement with Schrickel, Rollins, and Associates, Inc., for the architectural design
and engineering of the Bob Jones Nature Center ($58,700), plus reimbursable
expenses ($3,000) for an additional amount not to exceed $61,700 based on a project
design budget of $552,000.
EXHIBIT "A"
Amendment to Professional Services Contract dated October 26, 2005
Shana Yelverton, City Manager
June 7, 2006
Page 3
Between the City of Southlake and Schrickel, Rollins and Associates, Inc.
for
BOB JONES NATURE CENTER FACILITY IMPROVEMENTS
Citv of Southlake
Mav 4, 2006
Master planning and schematic design for this project were completed under the original contract
for the improvements as included in Opinion of Probable Cost dated April 4, 2006, $552,000. Tlus
amount includes the original $70,000 construction budget.
Based on a construction budget of $552,000, professional services for the design development
phase, construction documents phase, construction bidding phase, and associated surveying and
geotechnical services shall be $55,200 less the $9,000 in the original contract attributable to the
schematic design phase/ construction documentation fees associated with the remodel of the
house, for an additional amount of $46,200, subject to Section D(2) of the original contract.
Professional services for construction observation/ contract administration shall be $12,500.
If desired, the consultant will provide design for new city water service for an additional $3,000
(exclusive of impact or other fees).
Expenses such as for accessibility review, permitting, environmental studies, SWPPP, etc. will be
billed as reimbursables, if they are incurred ($3,000 est.).