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Item 4exas MEMORANDUM June 14, 2006 TO: Honorable Mayor and Members of City Council FROM: Shana K. Yelverton, City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting June 20, 2006 REPORTS 4A, Mayor's Report 1. Proclamation for Asking Saves Kids ASK Dg y. Southlake resident, Sarah Close, will be present to accept the proclamation, 4B, Financial Report. The financial reports have been included in your packet. Note that we are 67% through our budget year. General Fund revenues are performing well, particularly fines and sales tax. Note that April collections reflect collections of $102,370 above the budget forecasts for that period. However this number includes sales tax from Grand Avenue, and as a reminder, 80% of those collections are to be reimbursed to the developer if they meet the performance benchmarks of their 380 agreement. We do not ,yet have the information we need to separate those collections from the general collections that are available for city use, but hope to get that soon. Collections in the Utility Fund are on target, considering that the heaviest water sales occur during the summer months. Please let Sharen Jackson know if you have any questions on the financial report. CONSENT AGENDA As has become our practice, provided as part of your packet are the power point presentations prepared for the consent agenda items. These presentations include voice tags. By simply clicking on the "audio" link on the agenda, the power point slides will pull up and you will be able to watch a presentation on the item. Of Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of interest City Council Meeting June 20, 2006 Page 2 of 26 course, we will continue to provide these presentations during your meeting upon request. If you encounter any trouble with the technology, contact Gary Gregg or Ben Thatcher. 5A. Approve the minutes for the June 6, 2006, regular City Council meeting. The minutes are included in your packet. Contact Lori with questions or comments. 58, Excuse members of the City Council and of the Planning and Zoning Commission for absences from meetings. Vernon Stansell was absent from the June 6 City Council meeting and Mike Springer was absent from the June S Planning and Zoning Commission meeting, 5C, Cancel or reschedule the July 4, 2006, City Council meeting. Due to the holiday on Tuesday, July 4, formal action must be taken by the City Council to cancel this meeting and if desired, reschedule to a different meeting date. Contact Lori Farwell with questions or comments on this item. 5D. Authorize an Interlocal Cooperative Purchasing Agreement with the City of Grapevine. At your last meeting, you approved a list of sidewalks to be constructed this year as part of our SPDC and Strategic Initiative Fund budgets. Now that the list has been approved, we are anxious to begin construction of the sidewalks. Director of Public Works Bob Price had discussed the possibility of entering into a cooperative purchasing agreement with the City of Grapevine for flatwork as a means of expediting the construction process, while also getting good prices. Since Grapevine already has a contract for flatwork, an interlocal agreement would allow us to "piggy back" their contract unit prices without having to seek our own bids and speed rip the construction process for the sidewalks. Once we entered into discussions with Grapevine, it became clear that there were other contractual arrangements from which we could benefit as well. Your approval of this item will provide us with the ability to take advantage of Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting .Tune 20, 2006 Page 3 of 26 Grapevine's purchasing arrangements for a variety of goods and services, subject to the approval of the specific vendor. Please contact Finance Director Sharen Jackson with questions on this item, 5E. Authorize an Annual Purchase Agreement with Premier Chemical for odor control treatment at lift stations. We have been working for the past several months to ameliorate odor problems in the Kirkwood Hollow subdivision, caused by hydrogen sulfide production in the sewer system. Since mid- April, staff has been working to find an acceptable method of treatment that will eliminate the odor and conducted a 60 -day trial of the use of Thioguard. This contract extends the trial to an annual contract, locking in the price and services to be provided by the vendor. As noted in the memo from Public Works Director Bob Price, the budget contains funding for this treatment service. The estimated annual cost (at maximum dosage) is $60,042.50, which is within the budgeted amount of $63,800, Contact Bob Price with questions on this item 5E Ordinance No. 895. l' Reading, Approve a Water Conservation Ordinance iper contractual obligation with the City of Fort Worth. ff roved at first readin the public Hearin will be held Jul y 18 2006.) This ordinance is presented to you to comply with our contractual obligations with the City of Fort Worth, putting into place water conservation requirements for both residential and non- residential customers. The ordinance stipulates hours of outdoor watering during surnmer months and details the necessity of using rain and freeze sensors. It also provides for a penalty for non - compliance. Contact Bob Price with questions on this item Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting June 20, 2006 Page 4 of 26 5G. Authorize the renewal of a lease agreement for grazing on approximately 4.5 acres of undeveloped nark property. This item renews an existing grazing lease on the parr property referred to as the "Coker property" located at Lonesome Dove Road and Fox Fire Lane, This is a standard grazing lease with a two year term and a termination clause with sixty days written notice. As with other agreements of this type, the primary benefit is that the city would not be required to mow the property as part of ongoing maintenance. Contact Steve Polasek with questions on the lease agreement. 5H. Consider an amendment to the Developer Agreement for The Cliffs at Clariden Ranch Phase IV. The city's existing developer agreement for The Cliffs at Clariden Ranch, Phase IV, includes language that provides for the "Developer to install sod on all or most of the 10.68 acre site with hydromulch along the edges," The developer has requested that he be allowed to hydromulch the entire area instead laying sod. The staff has developed proposed language for an amended developer agreement, should you be open to the change. Note that this language is very detailed to ensure that the resulting grass coverage is acceptable. The Park Board reviewed this request at its June 12, 2006 meeting and has recommended approval. Contact Steve Polasek with questions on this item. 5I. Resolution No. 06 -040, Endorse the efforts of the Atmos Cities Steering Committee to reduce rates of Atmos . Energy Corporation Atmos Ener Corporation Statement of Intent to increase the gas utility rates within the City of Southlake. It has been our standard practice to interface with a consortium of cities when reviewing utility rate cases, and the recommended course of action on this item is the result of our participation with the Atmos Cities Steering Committee (ACSC). Your action on this item endorses the efforts of the ACSC, Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting June 20, 2006 Page 5 of 26 and establishes the city's position denying the request to increase the gas utility rates within the city, and authorizing intervention in any proceedings on the matter. The resolution also establishes the city's intent to require reimbursement of reasonable legal and consulting expenses. Contact Sharen Jackson with questions on this item. S.T. Ordinance No. 896. 1" Reading. Deny the request of Atmos Energy Corporation for an annual gas reliability infrastructure ro ram GRIP rate increase within the Ci1y of Southlake. ff approved at first readh? & the ublic hearing will be held July 18, 1006) This is the companion item. to 51. This item has been prepared by the ACSC attorney for member cities to adopt, which denies the Atmos surcharge request. The report prepared by Sharen Jackson explains the reasons behind the steering committee's position on this matter. Essentially, the legal and technical review of the filing have resulted in the recommendation to deny because the Company's proposal is deemed to be unjustified, unreasonable and unnecessary. Contact Sharen Jackson with questions on this item. 5K. ZA06 -074, Plat Revision for Lots 2RI and 2R2. Block 1. Farrar Addition located at 100 — 298 North Kimball Avenue. Current Zoning: C -3 General Commercial District. SPIN Neighborhood ##7. The applicant is requesting no variances for this plat, so it has been placed on consent agenda for your approval. The purpose of the plat is to create an individual lot for Colonial Bank in the northeast corner of the property. Contact Ken Baker or Dennis Killough with questions on this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting June 20, 2006 Page 6 of 26 CONSENT ITEMS TABLED OR WITHDRAWN The following consent items have been either tabled or withdrawn as indicated. At this time, there is no other staff comment or review included in your packet. 5L. Ordinance No. 480 -487, 2 d Readin ZA05 -142 Zonin Chan e and Development Plan for Continental Greens on property located at 2020 through 2300 West Continental Boulevard. Current Zoning: AG Agricultural District, SF- 30 Single Family Residential District, and S -P -1 Detailed Site Plan District. Requested Zoning: TZD Transition Zoning District. SPIN Neighborhood #16. ITEM WITHDRAWN DUE TO DENIAL ON FIRST READING. 5M. ZA05 -157. Prelirninary Plat for Dronosed Continental Greens on nrMerty located at 2020 through 2300 West Continental Boulevard Current Zoning: AG Agricultural District. SF -30 Single Family Residential District. and S -P -1 Detailed Site Plan District. Proposed Zoning: TZD Transition Zoning District. SPIN Neighborhood 416. ACTION TO DENY IS NECESSARY ON THIS ITEM DUE TO NON - COMPLIANCE WITH ZONING. 5N. Resolution No. 06 -034. (ZA06 -079). Specific Use Permit for the sale of alcoholic beverages at Russ Martin's Bar & Grill located at 621 East Southlake Boulevard., Suite. A. Current Zoning: R -PUD Residential Planned Unit Development District. SPIN Nei hborhood #9e. THIS ITEM IS TABLED UNTIL THE JULY 18, 2006, CITY COUNCIL MEETING. 50. Ordinance No. 480 -496. 1" Reading ZA06 -017 Zoning Change for Lot 1 ft Rou emont Addition. located at 1925 North Pey tonville Avenue. Current Zoning: RE Single Family Residential Estate District. Requested Zoning_ R -PUD Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting June 20, 2006 Page 7 of 26 Residential Planned Unit Development District. SPIN Nei hborhood 911. THIS ITEM HAS BEEN WITHDRAWN BY THE APPLICANT. 5P. Ordinance No. 480 -492. 1" Reading (ZA06 -045) Zoning Change for a portion of Lot 1. Block 1 Arnold Estates located at 1275 Shady Oaks Drive with access through 520 West Highland Street. Current Zoning: RE Single Family Residential Estate District. Requested Zoning: SF -lA Single Family Residential District. SPIN Neighborhood 411. ff approved at first reading the public hearing will be held July 18, 2006) ITEM HAS BEEN REQUESTED, BY THE APPLICANT, TO BE TABLED TO THE ,SEPTEMBER 19, 2006, CITY COUNCIL MEETING. mrn PUBLIC HEARINGS 7A, Ordinance No. 480 -480. 2 nd Reading ZA05-068 Zoning Change and Concept Plan for Southlake Crossroads (f.k.a. Carroll Crossroads) on property described as being a portion of Tract 4G. O.W. Kni ht SgDLe Abstract No. 899• located at the southwest corner of East Southlake Boulevard and South Carroll Avenue. Current Zoning: AG Agricultural District. Requested Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood #9e. PUBLIC HEARING. This site is located on the south side of E. Southlake Boulevard ,just west of the Prade air strip and approximately 350 feet west of South Carroll Avenue. The plan proposes the development of two retail buildings totaling approximately 27,100 square feet adjacent to Southlake Boulevard and five retail /office buildings totaling approximately 49,500 square feet on the southern half of the site adjacent to the future Zena Rucker Road, Under the "S -P -2" zoning the applicant proposes the following (see Attachment C of the staff report): Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting June 20, 2006 Page 8 of 26 C -2 local - retail commercial district uses and development regulations to exclude the following uses: o bakeries; cleaners, laundries and/or laundromats; grocery stores and/or meat markets; newsstands; tea -rooms and/or "take -out" food restaurants. Although the documents submitted with this application still reflect this proposal, the applicant amended this at the Planning and Zoning Commission to only eliminating laundries and/or laundromats, grocery stores and/or meat markets; • Front Yard — not less than 30 foot along F.M. 1709. Not less than 20 foot for all other streets; e Floor Area — maximum area of 40,000 square feet per structure; Loading Spaces — no loading spaces shall be required for the development; and • Architecture similar to renderings. The following variances are being requested (see Attachment C): • Public Street R.O.W. — minimum 60 foot required, 50 foot R.O.W. with 31 foot pavement width proposed; and a Drivewgy Stacking -- minimum 150 foot required, requesting as shown on concept plan The Planning and Zoning Commission recommended approval (5 -0) on February 9, subject to the concept plan review summary 94 dated February 3 and subject to the following: • noting that the permitted uses shall allow all C -2 uses with exception of laundromats, grocery stores and meat markets; • dry cleaners shall be limited to a maximum of 2,500 square feet with no on -site cleaning or pressing processes; • all buildings adjacent to the street must have store fronts facing the street; 0 the east driveway on Southlake Boulevard must be right- in/right -out; and Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting .Tune 20, 2006 Page 9 of 26 • approving requested regulations and variances except as noted, The plan does not comply with the City's land use plan. This area has an underlying "Office Commercial" designation with an optional T -1 on the north and T -2 on the south portion. Any approval of this request as currently proposed must include ,justification. A justification letter has been provided by the applicant and is included as part of attachment `C', Contact Ken Baker with questions on this item. 7B. ZA05 -173 Preliminary Plat for Tracts 4G 4DL and 4EL O.W. Knight Survey Abstract No. 899. being approximately 19.3 acres located at the southwest corner of East Southlake Boulevard and South Carroll Avenue. Current Zoning: AG A ricultural District. Pro osed Zoning: S -P -2 Generalized Site Plan District, SPIN Neighborhood #9e. This is the preliminary plat for the aforementioned zoning case. The plat is, of course, subject to your approval of the appropriate zoning change on each lot. Contact Ken Balser or Dennis Killough with questions on this item. 7C, ZA06 -060. Revised Site Plan for Lot 8, Bloch 1 Southlake Crossing — Bank of America, located at 2025 West Southlake Boulevard. Current Zoning: C -3 General Commercial District. SPIN Neighborhood #16. PUBLIC HEARING. The purpose of this site plan is to redevelop the former Burger King restaurant site into a bank. The existing building is to be removed and replaced with a new bank with drive -thru service. The perimeter drive lanes and parking areas on the north and south will generally remain the same. The following variances are requested: • Building articulation; Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting June 20, 2006 Page 10 of'26 * Width of bufferyard along the north and no interior bufferyard on the west and south (existing condition); * Interior landscape islands width (existing condition); * Type of lighting to match existing shopping center lighting (metal halide), Approved (5 -0) by the Planning and Zoning Commission subject to Revised Site Plan Review No. 3, dated June 2, 2006; * granting the variances for a 20' bufferyard with the applicant's agreement to install the plantings for the required type "O" bufferyard; * granting the variance for the bufferyards along the interior lot lines with the applicant's agreement to plant some additional landscaping and to present that to the City Council; * granting the variance for providing minimal landscape island widths and as part of that, not granting the variance for the landscaping on the southeastern island; near the northeast corner of the building; granting the variance for the lighting ordinance as amended; * granting the variance in articulation; and Also, providing color renderings of elevations for Council's review. Twelve notices were sent on this request, with no responses received. Contact Ken Baker or Dennis Killough with questions on this item. 7D. ZA06 -073, Revised Site Plan for Southlake Town Square Phase IV — Robb & Stucky located at Southlake Town Square Phase IV — Grand Avenue District. on property described as Lot 2R, Block 3R2 & Lot 7, Block 4RL Southlake Town Square Phase IV — Grand Avenue District. Current Zoning: DT Downtown District. SPIN Neighborhood #8. PUBLIC HEARING. The primary purpose of the revision is to receive approval of the following items within this phase: Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting June 20, 2006 Page 11 of 26 • Building elevations for a store of approximately 26,359 square feet with a partial second floor located north of the existing Crate & Barrel (Building GA -14); • An increase in square footage of Building GA -1 by approximately 2,000 square feet, The addition is needed to accommodate a national retail tenant and will be extended on the east facade which is interior to the block (no direct visibility from a public street). The facade will match the existing facade (see photograph and elevations in Attachment `C' of the staff report). Approximately 10 parking spaces will be eliminated and replaced by building and loading area. The Grand Avenue district will still have a surplus of 300 parking spaces. The Planning and Zoning Commission approved the request (5 -0). Four notices were sent to surrounding property owners with no responses received. Contact Ken Baker or Dennis Killough with questions on this item. 7E. Resolution No. 06 -033. ZA06 -078 Specific Use Permit for the sale of alcoholic beverages at Zinfinity Wine. Gifts & Events located in Village Center at 2140 East Southlake Boulevard. Suite. A. Current Zoning: C -3 General Commercial District. SPIN Neighborhood #8. PUBLIC HEARING. The applicant is requesting approval for the sale of alcoholic beverages at his new store. According to the applicant, this business has a 5 -year lease with two 5 -year options for renewal. If both options are utilized, the business has a potential 15- year lease at this location. The Planning and Zoning Commission recommended approval (5 -0) subject to the terms of the lease. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting .June 20, 2006 Page 12 of 26 Ten notices were sent to surrounding property owners with no responses received. Contact Ken Baker or Dennis Killough with questions on this item. 7F. Resolution No. 06 -035. ZA06 -080 Specific Use Permit for the sale of alcoholic beverages at Central Market located at 1425 East Southlake Boulevard. Current Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood #8. PUBLIC: HEARING This specific use permit application is for the sale of alcoholic beverages at Central Market, The applicant has indicated that the business has a 20 year lease at this location. Twenty -one notices were generated on this request, with no responses received. The Planning and Zoning Commission approved the request (5 -0), subject to the terms of the lease, Contact Ken Baker or Dennis Killough with questions on this item. 7G, Resolution No. 06 -037. (ZA06- 083 )Specific Use Permit for the sale of alcoholic beverages at Wineslyles Southlake located at 1228 Prospect Street. Current Zoning: DT Downtown District. SPIN Neighborhood #8. PUBLIC HEARING This specific use permit application is for the sale of alcoholic beverages at WineStyles Southlake located in Southlake Town Square. The applicant has indicated that the business has a 10 year lease at this location, Twelve notices were generated on this request, with no responses received, The Planning and Zoning Commission approved the request (5 -0), subject to the terms of the lease, Contact Ken Baker or Dennis Killough with questions on this item.. 7H. Resolution No. 06 -039, (ZA06 -085) Specific Use Permit for the sale of alcoholic beverages at Stampede Sports Arena located at 250 Players Circle. Current Zonin : C -3 General Commercial District. SPIN Neighborhood #16. PUBLIC HEARING. Stampede Sports Arena is requesting approval of a specific use Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting June 20, 2006 Page 13 of 26 permit for the sale of alcoholic beverages at their sports arena located at 250 Players Circle in the Players Circle development. The business requesting the permit for alcohol sales owns the property. There is no lease. Rather than limiting it to the business, if the City Council wishes to place limitations on the permit, a time limit is recommended. The Planning and Zoning Commission approved (3 -2) specifically noting that the permit is for this business only. Seventeen notices were sent to surrounding property owners, with no responses received, however at least one resident was present at the meeting to voice her concerns but no opposition was filed. Contact Ken Baker or Dennis Killough with questions on this item. 7L Resolution No. 06 -036. ZA06 -081 Specific Use Permit fora mass g atherin event for Gateway Church Pall Festival located at Dragon Stadium at 1085 South Kimball Avenue. Current Zonin S -P -1 Detailed Site Plan District. SPIN Neighborhood #7. PUBLIC HEARING. Gateway Church is requesting a specific use permit to allow mass gathering at their fall festival event, planned for October 31, 2006 at Dragon Stadium, The event is schedule to occur from 6 p.m. to 9 p.m. Estimated attendance is 10,000 to 12,000. A site exhibit and event description is included as Attachment C of the stag" report. Sixteen notices were sent on this request, with no responses received. The Planning and Zoning Commission approved the request 5 -0. Contact Ken Baker or Dennis Killough with questions on this item. 7J. Resolution No. 06 -038, ZA06 -084 Specific Use Permit for a telecommunications antenna for T- Mobile located at Carroll Senior High School located at 1501 West Southlake Boulevard. Current Zoning: S -P -1 Detailed Site Honorable Mayor and Members of'City Council Agenda Item Comments and Other Items of Interest City Council Meeting .Tune 20, 2006 Page 14 of 26 Plan District. SPIN Neighborhood #16. PUBLIC HEARING. T- Mobile is requesting approval of a specific use permit for a telecommunications antenna and equipment cabinet on an existing pole at Carroll Senior High School. The purpose of the request is to add: 1) three telecommunication antennas inside the existing pole; and 2) two equipment cabinets on the ground within the existing tower compound. Fifty -six notices were sent on this request, with no responses received. The Planning and Zoning Commission approved the item 5 -0. Contact Ken Baker or Dennis Killough with questions on this item. 7K, ZA06 -086. Revised Site Plan for Whites Chapel Methodist Church located at 185 South White Chapel Boulevard. Current Zoning: CS Community Service District. SPIN Neighborhood #9w. PUBLIC HEARING. Whites Chapel Methodist Church has decided not to eliminate the original chapel structure from its church compound, but to move it to the northwest corner of the property. In order to effect this change, the church is required to process a revised site plan. The revised site plan proposes the following changes to replace the previously approved wedding chapel facility in the southwest portion of the campus with the original chapel structure currently located in the northwest corner of the campus. The chapel is approximately 1,516 square feet, The following variances are requested: • Articulation Horizontal and vertical articulation permitted as shown on building elevations. The east facade of the proposed chapel does not comply with horizontal or vertical articulation. 9 Roof Material Standing seam metal roofs of a non- metallic factory matte finish are permitted. The applicant is requesting to use the same standing seam galvanized metal roof as used on the main sanctuary and other buildings. Honorable Mayor and Members of City Council Agenda Item Comments and Other Itemss of Interest City Council Meeting June 20, 2006 Page 15 of 26 • Masorn: The chapel does not comply with masonry requirements. Requesting variance to keep existing exterior material. Twenty four notices were sent on this request. No responses were received. Contact Ken Baker or Dennis Killough with questions on this item. FIRST READINGS 8A, Ordinance No. 480 -491, 1" Reading (ZA06 -031) Zoning Change and Concept Plan for Morrison Business Park located at 2720 East State Higjw4y Highway 114. Current Zoning: AG Agricultural District. Requested Zonin : S -P -2 Generalized Site Plan District. SPIN Nei hborhood 46. (ff approved at first reading the public hearing will be held July 18, 2006.) The plan proposes the development of approximately 43,380 square feet for general office uses with approximately 10,000 square feet of that square footage potentially used as a product showroom for retail sales. The plan contains approximately 6.19 acres. The uses and regulations proposed under the "S -P -2" zoning are as follows: • "0-1" Office District uses and development regulations to include the following "C -3" General Commercial District uses on Lot 7 only: o Hardware, paint, wallpaper stores and other home improvement items and activities o Household and office furniture, furnishings and appliances o Plumbing and heating appliances, repair and installation services. All storage of materials must be indoors within this zoning district Front Setback — Along the proposed street, not less than ten (10) feet • Impervious Coverage — Max. overall not to exceed 65 %, individual lots may not exceed 85% • Bufferyards — Bufferyards along interior lot lines shall not be required Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting June 20, 2006 Page 16 of 26 • Bufferyards — The west portion of the front bufferyard may be encroached by the common access drive • P_ arking — 1 space per 300 square feet for Lot 7 The following variances are requested: • Public Street R.OW. -- Min. 60 ft required, 40 ft. R.O.W. is proposed • Driveway Stacking — 75 feet required, requesting 13 feet and 12,5 feet • Trash Receptacle — Required to be to the side, or rear of the building, proposing receptacle in the front yard of Lot 2 • Trash Receptacle — Required one per lot, proposing 3 total receptacles • Interior Landscaping — Requesting interior landscape requirements to be equally distributed throughout the development The Planning and Zoning Commission approved {5 -0} subject to Concept Plan Review Summary No. 3, dated May 12, 2006; granting the requested variances; restricting the C -3 General Commercial uses to plumbing fixture showroom and related furnishings only; and, accepting the applicant's willingness to comply with the following: • No loading dock • Save trees per exhibit presented • Show the design of the retaining wall Require boring to protect trees • Show renderings and elevations adjacent to all residential areas • Increase detaining pond capacity • Lighting plan showing where and type • 8' wood fencing with metal posts • Landscaping plan for the east side • Screen the dumpster area where visible Six notices were sent on this request, with one response received from the Austin Oaks HOA, stating concern about the development and expressing their desire for an 8 foot masonry wall along the common property boundary. They have not been able to reach an agreement with the developer to that affect. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting .Tune 20, 2006 Page 17 of 26 Please contact Ken Baker or Dennis Killough with questions on this item. 8B. Ordinance No. 480 -493. 1 Reading (ZA06 -047 ) Zoning Change and Concept Plan for Eldred Addition located at 1206 West Continental Boulevard. Current Zoning: SF -20A Sin le Family Residential District and AG A icultural District. Requested Zoning: SF -30 Single Family Residential District. SPIN Neighborhood 416. fILpproved at first reading, the public heaf•ing will be held July 18, 2006. The applicant is requesting approval of a zoning change and concept plan for "SF- 30" Single Family Residential District zoning. A summary of the proposal is as follows: • Requested Zoning Change from "AG" and "SF -20A" to "SF -30" • Land Use Designation - Medium Density Residential • Gross Land Area - 2.13 acres • Net Land Area - 1.97 acres • No. of Residential Lots - 2 lots • Gross Density - 0.94 du/acre • Net Density - 1.01 du/acre • Average Lot Area - 0,99 acres. The Planning and Zoning Commission approved (5 -0) this request. Fifteen notices were sent on this request. No responses were received. Contact Ken Baker or Dennis Killough with questions on this item. 8C. Ordinance No. 480 -494. 1" Reading ZA06 -070 Zoninz Chan e and Conce t Plan for 2777 Ridgecrest Drive (1.5 acres). Current Zoning: AG Agricultural District. Requested Zoning: RE Residential Estate District. SPIN Neighborhood #3. (ff approved at rest reading the public hearhug will be held Jul 18 2006 Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting June 20, 2006 Page 18 of 26 The applicant is requesting approval of a zoning change and concept plan to "RE" Residential Estate District. A concept plan is included for the purpose of showing the intent to combine this 1,6 acre tract proposed for the zoning change with the adjoining 5.8 acre tract to the west currently zoned "RE" Single Family Residential Estate District. This concept plan also shows the intended configuration of the remaining one acre portion of this tract which is concurrently proposed for a zoning change to "SF -IA." A plat revision establishing the boundaries of the resulting two residential lots is being processed currently and will be presented with the second reading of the zoning. The Planning and Zoning Commission approved this item (5 -0). Fifteen notices were sent, with one response received in opposition. Contact Ken Baker or Dennis Killough with questions on this item. 8D. Ordinance No. 480 - 495. I 'c Reading (ZA06 - 071) Zoning Change and Concept Plan for 2777 Rid ecrest Drive 1 acre). Current Zoning: AG Agricultural District, Requested Zoning: SF -lA Single Family Residential District. SPIN Neighborhood 93. (If approved at first reading the public hearing will be held Jul I� o�209 This item is related to the previous item. The applicant is requesting approval of a zoning change and concept plan to "SF -lA" Single Family Residential District. The purpose of this request is to allow for removal of the existing home and reconstruction of a new home on one acre of land. A variance to the minimum street frontage requirement for residential properties is requested. This property is served by an unimproved public road dedication. Although this dedication was offered for public use it was never improved and accepted by the City. There are three other existing residential lots using this access. If variance is granted, staff will require that the minimum emergency access and fire protection standards of the City Fire Code be met. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting June 20, 2006 Page 19 of 26 The Planning and Zoning Commission approved (5 -0) subject to Concept Plan Review Summary No. 1, dated May 12, 2006; granting the requested variance, requiring the minimum emergency access and fire protection standards of the City Fire Code be met. Fifteen notices were sent, with one response received in opposition, Contact Ken Baker or Dennis Killough with questions on this item. OTHER ITEMS FOR CONSIDERATION 10A. Consider SP06 -312. Variance to the Conditional Sign Permit for Southlake Town Square Grand Avenue District for Fossil, located at 324 Grand Avenue West. Note that this is the same request you reviewed in May, however, the applicant withdrew the request before Council formally acted on the item. The applicant is requesting an additional fascia sign at its storefront within the colonnade. Regulations allow one sign — your approval of this variance would provide Fossil with two, The applicant believes the addition of the second sign will aesthetically balance the storefront elevation. The new sign will exactly match the existing sign at the Fossil location, with a width of 2 feet, 10 inches and a height of,just over 1 foot, 7 inches, The specific variance requested is as follows: Sign Regulation Current Regulation Proposed Regulation Number of Signs One at the storefront inside the colonnade Two at the storefront inside the colonnade Contact Ken Baker or Dennis Killough with questions on this item. 108. Consider SP06- 31$.Variance to Sign Ordinance No. 704 -B for Taco House, located at 2001 West Southlake Boulevard. Suite 123. This is a variance request from the Sign Ordinance No. 704 -B to exceed the maximum area for an attached Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting June 20, 2006 Page 20 of 26 sign. The subject property is located in the Southlake Marketplace shopping center at the southeast corner of F.M. 1709 and Davis Boulevard. The specific variance requested is as follows: Sign Regulation Current Regulation Proposed Regulation Maximum Area 13.37 square feet 24.6 square feet Your packet contains an attachment showing the proposed sign represented on a photo of the lease space. Additionally, there are photos of adjacent signs with size information included. Contact Ken Baker or Dennis Killough with questions on this item. 10C. Approve Bob Jones Nature Center conceptual plan, Your approval of this item will kick off the formal efforts to plan and construct a nature center at Bob Jones Park. As you know, staff and the Nature Center committee have been working to develop the conceptual plan for the Bob Jones Nature Center to include the building floor plan, building elevations, and site layout. The proposed conceptual plans allow for full use of the structure for class rooms, meeting space, and storage /office area. Exterior enhancements to the patio provide additional learning and gathering areas in conjunction with new trails and a gazebo. Your packet contains drawings and other exhibits to illustrate the ideas generated to date. General comments were received from the Parks Board as a discussion item at their April 10, 2006 meeting and the Board recommended approval (6 -0) at their May 8, 2006 meeting. Approval of this item allows for future development of bid documents based on the accepted conceptual plans. The Park Board reviewed and recommended approval of the conceptual plans at the May 8, 2006 meeting. SPDC will take up the item at its meeting on June 20. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting June 20, 2006 Page 21 of 26 Contact Steve Polasek if you have questions on this 'item. 10D, A rove an amendment to the professional services agreement with Schrickel. Rollins and Associates Inc. for architectural desi and engineering of the Bob Jones Nature Center. Staff, in conjunction with representatives from the Bob Jones Nature Center, has been working with the firm of Schrickel, Rollins, and Associates on general site master planning and design of the nature center. The current approved project budget is $85,000 for planning and development. The City currently has a contract in place with Schrickel, Rollins in the amount of $14,365 for site master planning and construction document development based on a $70,000 project budget. The cost estimate to "open" the facility and make it useable to the public is $167,000. Supplementary costs for additional site and facility improvements as identified in the design and planning process include $382,000, Total project cost is now estimated at $552,000 with additional project construction funding to be considered as part of the upcoming CIP review process, Following Parks Board direction staff requested Schrickel, Rollins and Associates, Inc. to submit a proposal to revise their agreement to perform professional services for the design of the site based on the conceptual plans as presented. Based on a revised construction budget of $552,000, Schrickel, Rollins and Associates Inc. have submitted a proposal to perform additional professional services for the design development phase, construction documents phase, construction bidding phase, associated surveying and geotechnical services, and construction observation/contract administration for an amount of $58,700. An additional $3,000 for reimbursable expenses is also requested for accessibility reviews and necessary permitting. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting June 20, 2006 Page 22 of 26 Funding in the amount of $85,000 for Bob Jones Nature Center planning and development is approved within the SPDC CIP ($70,000) and Park Dedication Fund ($15,000). The proposed amendment to the agreement and reimbursable expenses is $61,700. Funding in the amount of $70,365 is available within the currently allocated funding sources and based on direction from the Council may be reallocated to address the amended design fees associated with the proposed professional services, Funding for the construction of the Bob Jones Nature Center will be addressed as part of the upcoming CIP process and assumes a construction budget of $552,000. SPDC will consider this item at their June 20, 2006 meeting immediately prior to City Council. The Parks Board recommended approval (5 -0 -1) at their May 8, 2006 meeting. Following a review of the conceptual plans at their April 10, 2006 Parks Board meeting, the Board provided general direction during discussion to support the full process, move ahead with the full construction set, and seek an amendment to the current contract with Schrickel, Rollins and Associates, Inc. to be considered at a future meeting. The 2005 Parks, Recreation, and Open Space Master Plan identifies the development of the Bob Jones Nature Center as the #1 Indoor Priority. Contact Steve Polasek with questions on this item. 10E. Authorize a professional services agreement with Intermedix for ambulance billing services. This agreement outsources the collection of ambulance fees to a private company. By entering into this agreement, staff expects collection rates to improve and cost recovery to increase. Intermedix will provide for insurance Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting June 20, 2006 Page 23 of 26 claims processing, something our residents must currently handle on their own. Intermedix is currently used by Keller, Bedford, Colleyville, Euless and Richland Hills. You will note that the next item on the agenda is a resolution to amend the fee schedule. We will need to amend the transport fee from $300 to $855 if we pursue this arrangement. This new fee is more in line with charges adopted by other cities, Your packet contains additional information on staff's recommendation to outsource ambulance billing via a contract with Intermedix, following Council's previous discussion on the item. The following are some general items to consider: • In 2005, Fire Services transported 551 patients, 430 of which were non- residents; • The staff's calculated cost per transport is $1,628.96; • The current transport fee is $300, 18.4% of the estimated cost per transport; • Current collection rate is about 50 %, reducing the cost recovery per transport; • Intermedix will require compensation of approximately 12 -14% on each account, depending on payment method; • The fee proposal is $855, which is similar to charges imposed by other cities in our area; • At the proposed fee, the recovery of the estimated cost per transport is estimated at 52.5°/x; • Staff limitations due to time constraints and lacy of expertise in medical billing, limit our collection rate to 50 %; Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting June 20, 2006 Page 24 of 26 e The City does not accept Medicare assignment, forcing users to file their own claims; and * The City of Southlake can adopt an "insurance only" payment philosophy to limit our residents' liability to the amount paid by the insurance company. PIease contact Sharen Jackson with questions about this item, IOF. Resolution No. 06 -016. Amend the fee schedule. This resolution provides for three amendments to the schedule. First, it increases the ambulance transport fee from $300 to $855, per the proposed contract with Intermedix. Second, it provides a fee of $300 for processing a comprehensive plan amendment through the planning department. Finally, it increases the off duty police charge from $25 per hour to $32.50 per hour, and adds an administrative processing fee for that service. The memo from Finance Director Sharen Jackson provides the ,justification for these adjustments. Contact her if you have any questions on this item. DISCUSSION ITEMS I IA. Discussion of the Department of Public Safety's participation in ublic events and exhibits. This item has been placed on your agenda for discussion purposes only. We get numerous requests for DPS participation in local and neighborhood events. The attached policy delineates staff's position on our participation, given our desire to balance good community relations with responsible service delivery and risk management. We believe that the development of this policy will help us manage expectations "up front." Your thoughts and comments on our approach are most welcome. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting Tune 20, 2006 Page 25 of 26 Contact Rick Smith with questions on this item, OTHER ITEMS OF INTEREST 1, Community Relations Officer position. Our top candidate, Pilar Schank, has accepted our offer of employment for the CRO position and will begin work on July 10, Pilar has a Bachelor of .Arts in Journalism from the University of Nevada, Reno and 10 years experience in the field of journalism. Most recently Pilar has been employed as the media relations coordinator for the Dallas Symphony Orchestra. She also has experience as television executive producer for several news media, 2. Board and commission interviews on June 27 at 6:00 .m. Staff is currently setting up interviews with the applicants for the Planning and Zoning Commission, Zoning Board of Adjustment, and Parks and Recreation Board for the evening of June 27. Attached is a list of applications received to date by the City Secretary's Office, If you have any questions, please contact Lori Farwell. 3. Library activities • Summer Reading Club --- June 12 to August 11, 2006 -- Reading: the Sport of Champions. Children, adults, readers, listeners, everyone is invited! Summer Reading Club is a self -paced program to foster reading success, It provides participants an opportunity to receive prizes in exchange for recording their reading during the summer months; our teen volunteers are available to help you whenever the library is open. Tuesday, June 20, through August S, Tuesday afternoons will feature live entertainment for all ages including a variety of puppet, animal, musical and other performers. Last year close to 1200 children participated in the program, Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting June 20, 2006 Page 26 of 26 • Chess Play — June 14 to August 9, 2006 — The library is the place to be on Wednesday afternoons from 2:00 to 4:00 for young chess players. This relatively unstructured program is designed for children, whether just learning chess or accomplished amateur, giving participants an opportunity to play with other ,young people. Our nationally ranked student volunteers will be on hand to help, For more information, call the library at 817 -748 -8243 or visit www.southlalcelibLaxy.org Attachments • List of Board and Commission applications received SKY Sta Direct Ph one Numbers: Baker, Ken, Director- of Planning, 748 -8067 Blagg, Jim, Assistant City Manager, 748 -8601 Farwell, Lori, City Secretary, 748 -8016 Hugrnan, Kevin, Director of Human Resources, 748 -8193 Jackson, Sharen, Finance Director", 748 -8042 Last, Greg, Director of Economic Developinent, 748 -8037 Polasek Steve, Director Cornrnunity Services, 7488018 Price, Robert, Public Works Director, 748 -8097 Smith, Rick, Director of DPS, 748 -8108 Thatcher, Ben, Assistant to the City Manager, 748 -800.5 Yelverton, Shana, City Manager, 748 -8001 Applications received for 2006 board and commission appointments Building Board of Appeals — 3 available p ositions Applicant Date application received Joint Utilization Committee — 1 available at -large position appointed by Council; 1 available City Council position; Applicant Date application received Liz Jackson 04/20/2006 Frances Scharli 05/22/2006 Librag Board — 3 available positions Applicant Date application received Brenda Flores 04/24/2006 Wanda J. Schafer 05/31/2006 Elizabeth. McCracken 05/15/2006 Parks and Recreation Board — 4 available positions Applicant Date application received Jan Ekonom 05/16/2006 Mary Moe Georgia 05/05/2006 Elizabeth. McCracken 05/15/2006 Michael (Mike) D. Mills 05/31/2006 Katrina Peebles 05/26/2006 Edward L. Richmond 05/25/2006 Wanda J. Schafer 05/31/2006 Planning and Zoning Commission — 4 available positions Applicant Date application received Brandon Bledsoe 04/18/2006 John Geist 04/17/2006 Joe Herzog 05/01/2006 William R. Jenkins 06/07/2006 Jerome M. Johnson 05/31/2006 Michael (Mike) D. Mills 05/31/2006 Al Morin 04/13/2006 CD Peebles 06/01/2006 Marke Smith 03/09/2006 Jeff C. Wang 02/16/2006 Senior Advisory Committee — 4 available positions Applicant Date application received Jeane Alexander 02/15/2006 Jean Boland 05/10/2006 Dorothy A. Cosgrove 05/26/2006 Bill Kyle 02/15/2006 Connie A. Montague 02/01/2006 Linda Moore 03/22/2006 Amanda Troum 04/18/2006 Southlake Parks Development Corporation —1 available Park Board position; 2 available City Council positions A plicant Date application Received Michael (Mike) D. Mills 05/30/2006 Zoning Board of Adjustment — 4 available positions; Applicant Date application received Carlie Stephenson (withdrew her name on 06/06/2006 (withdrawn) June 14, 2006) Pat Tramne 06/06/2006 N:ICity 5ecretarylCornmittees 20061Applications received - 2006.doc Last saved on June 14, 2006