Item 4exas
MEMORANDUM
June 14, 2006
TO: Honorable Mayor and Members of City Council
FROM: Shana K. Yelverton, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council
Meeting June 20, 2006
REPORTS
4A, Mayor's Report
1. Proclamation for Asking Saves Kids ASK Dg y. Southlake resident, Sarah
Close, will be present to accept the proclamation,
4B, Financial Report. The financial reports have been included in your packet. Note
that we are 67% through our budget year. General Fund revenues are performing
well, particularly fines and sales tax. Note that April collections reflect
collections of $102,370 above the budget forecasts for that period. However this
number includes sales tax from Grand Avenue, and as a reminder, 80% of those
collections are to be reimbursed to the developer if they meet the performance
benchmarks of their 380 agreement. We do not ,yet have the information we need
to separate those collections from the general collections that are available for city
use, but hope to get that soon. Collections in the Utility Fund are on target,
considering that the heaviest water sales occur during the summer months.
Please let Sharen Jackson know if you have any questions on the financial report.
CONSENT AGENDA
As has become our practice, provided as part of your packet are the power point
presentations prepared for the consent agenda items. These presentations include
voice tags. By simply clicking on the "audio" link on the agenda, the power point
slides will pull up and you will be able to watch a presentation on the item. Of
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of interest
City Council Meeting June 20, 2006
Page 2 of 26
course, we will continue to provide these presentations during your meeting upon
request. If you encounter any trouble with the technology, contact Gary Gregg or
Ben Thatcher.
5A. Approve the minutes for the June 6, 2006, regular City Council meeting. The
minutes are included in your packet. Contact Lori with questions or comments.
58, Excuse members of the City Council and of the Planning and Zoning Commission
for absences from meetings. Vernon Stansell was absent from the June 6 City
Council meeting and Mike Springer was absent from the June S Planning and
Zoning Commission meeting,
5C, Cancel or reschedule the July 4, 2006, City Council meeting. Due to the holiday
on Tuesday, July 4, formal action must be taken by the City Council to cancel this
meeting and if desired, reschedule to a different meeting date. Contact Lori
Farwell with questions or comments on this item.
5D. Authorize an Interlocal Cooperative Purchasing Agreement with the City of
Grapevine. At your last meeting, you approved a list of sidewalks to be
constructed this year as part of our SPDC and Strategic Initiative Fund budgets.
Now that the list has been approved, we are anxious to begin construction of the
sidewalks. Director of Public Works Bob Price had discussed the possibility of
entering into a cooperative purchasing agreement with the City of Grapevine for
flatwork as a means of expediting the construction process, while also getting
good prices. Since Grapevine already has a contract for flatwork, an interlocal
agreement would allow us to "piggy back" their contract unit prices without
having to seek our own bids and speed rip the construction process for the
sidewalks.
Once we entered into discussions with Grapevine, it became clear that there were
other contractual arrangements from which we could benefit as well. Your
approval of this item will provide us with the ability to take advantage of
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting .Tune 20, 2006
Page 3 of 26
Grapevine's purchasing arrangements for a variety of goods and services, subject
to the approval of the specific vendor.
Please contact Finance Director Sharen Jackson with questions on this item,
5E. Authorize an Annual Purchase Agreement with Premier Chemical for odor
control treatment at lift stations. We have been working for the past several
months to ameliorate odor problems in the Kirkwood Hollow subdivision, caused
by hydrogen sulfide production in the sewer system. Since mid- April, staff has
been working to find an acceptable method of treatment that will eliminate the
odor and conducted a 60 -day trial of the use of Thioguard. This contract extends
the trial to an annual contract, locking in the price and services to be provided by
the vendor.
As noted in the memo from Public Works Director Bob Price, the budget contains
funding for this treatment service. The estimated annual cost (at maximum
dosage) is $60,042.50, which is within the budgeted amount of $63,800,
Contact Bob Price with questions on this item
5E Ordinance No. 895. l' Reading, Approve a Water Conservation Ordinance iper
contractual obligation with the City of Fort Worth. ff roved at first readin
the public Hearin will be held Jul y 18 2006.) This ordinance is presented to you
to comply with our contractual obligations with the City of Fort Worth, putting
into place water conservation requirements for both residential and non-
residential customers. The ordinance stipulates hours of outdoor watering during
surnmer months and details the necessity of using rain and freeze sensors. It also
provides for a penalty for non - compliance.
Contact Bob Price with questions on this item
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 20, 2006
Page 4 of 26
5G. Authorize the renewal of a lease agreement for grazing on approximately 4.5
acres of undeveloped nark property. This item renews an existing grazing lease
on the parr property referred to as the "Coker property" located at Lonesome
Dove Road and Fox Fire Lane, This is a standard grazing lease with a two year
term and a termination clause with sixty days written notice. As with other
agreements of this type, the primary benefit is that the city would not be required
to mow the property as part of ongoing maintenance.
Contact Steve Polasek with questions on the lease agreement.
5H. Consider an amendment to the Developer Agreement for The Cliffs at Clariden
Ranch Phase IV. The city's existing developer agreement for The Cliffs at
Clariden Ranch, Phase IV, includes language that provides for the "Developer to
install sod on all or most of the 10.68 acre site with hydromulch along the edges,"
The developer has requested that he be allowed to hydromulch the entire area
instead laying sod. The staff has developed proposed language for an amended
developer agreement, should you be open to the change. Note that this language
is very detailed to ensure that the resulting grass coverage is acceptable.
The Park Board reviewed this request at its June 12, 2006 meeting and has
recommended approval.
Contact Steve Polasek with questions on this item.
5I. Resolution No. 06 -040, Endorse the efforts of the Atmos Cities Steering
Committee to reduce rates of Atmos . Energy Corporation Atmos Ener
Corporation Statement of Intent to increase the gas utility rates within the City of
Southlake. It has been our standard practice to interface with a consortium of
cities when reviewing utility rate cases, and the recommended course of action on
this item is the result of our participation with the Atmos Cities Steering
Committee (ACSC). Your action on this item endorses the efforts of the ACSC,
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 20, 2006
Page 5 of 26
and establishes the city's position denying the request to increase the gas utility
rates within the city, and authorizing intervention in any proceedings on the
matter. The resolution also establishes the city's intent to require reimbursement
of reasonable legal and consulting expenses.
Contact Sharen Jackson with questions on this item.
S.T. Ordinance No. 896. 1" Reading. Deny the request of Atmos Energy Corporation
for an annual gas reliability infrastructure ro ram GRIP rate increase within
the Ci1y of Southlake. ff approved at first readh? & the ublic hearing will be
held July 18, 1006) This is the companion item. to 51. This item has been
prepared by the ACSC attorney for member cities to adopt, which denies the
Atmos surcharge request. The report prepared by Sharen Jackson explains the
reasons behind the steering committee's position on this matter. Essentially, the
legal and technical review of the filing have resulted in the recommendation to
deny because the Company's proposal is deemed to be unjustified, unreasonable
and unnecessary.
Contact Sharen Jackson with questions on this item.
5K. ZA06 -074, Plat Revision for Lots 2RI and 2R2. Block 1. Farrar Addition located
at 100 — 298 North Kimball Avenue. Current Zoning: C -3 General Commercial
District. SPIN Neighborhood ##7. The applicant is requesting no variances for this
plat, so it has been placed on consent agenda for your approval. The purpose of
the plat is to create an individual lot for Colonial Bank in the northeast corner of
the property.
Contact Ken Baker or Dennis Killough with questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 20, 2006
Page 6 of 26
CONSENT ITEMS TABLED OR WITHDRAWN
The following consent items have been either tabled or withdrawn as indicated. At
this time, there is no other staff comment or review included in your packet.
5L. Ordinance No. 480 -487, 2 d Readin ZA05 -142 Zonin Chan e and
Development Plan for Continental Greens on property located at 2020 through
2300 West Continental Boulevard. Current Zoning: AG Agricultural District, SF-
30 Single Family Residential District, and S -P -1 Detailed Site Plan District.
Requested Zoning: TZD Transition Zoning District. SPIN Neighborhood #16.
ITEM WITHDRAWN DUE TO DENIAL ON FIRST READING.
5M. ZA05 -157. Prelirninary Plat for Dronosed Continental Greens on nrMerty located
at 2020 through 2300 West Continental Boulevard Current Zoning: AG
Agricultural District. SF -30 Single Family Residential District. and S -P -1
Detailed Site Plan District. Proposed Zoning: TZD Transition Zoning District.
SPIN Neighborhood 416. ACTION TO DENY IS NECESSARY ON THIS
ITEM DUE TO NON - COMPLIANCE WITH ZONING.
5N. Resolution No. 06 -034. (ZA06 -079). Specific Use Permit for the sale of alcoholic
beverages at Russ Martin's Bar & Grill located at 621 East Southlake Boulevard.,
Suite. A. Current Zoning: R -PUD Residential Planned Unit Development District.
SPIN Nei hborhood #9e. THIS ITEM IS TABLED UNTIL THE JULY 18,
2006, CITY COUNCIL MEETING.
50. Ordinance No. 480 -496. 1" Reading ZA06 -017 Zoning Change for Lot 1 ft
Rou emont Addition. located at 1925 North Pey tonville Avenue. Current Zoning:
RE Single Family Residential Estate District. Requested Zoning_ R -PUD
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 20, 2006
Page 7 of 26
Residential Planned Unit Development District. SPIN Nei hborhood 911. THIS
ITEM HAS BEEN WITHDRAWN BY THE APPLICANT.
5P. Ordinance No. 480 -492. 1" Reading (ZA06 -045) Zoning Change for a portion of
Lot 1. Block 1 Arnold Estates located at 1275 Shady Oaks Drive with access
through 520 West Highland Street. Current Zoning: RE Single Family Residential
Estate District. Requested Zoning: SF -lA Single Family Residential District.
SPIN Neighborhood 411. ff approved at first reading the public hearing will be
held July 18, 2006) ITEM HAS BEEN REQUESTED, BY THE
APPLICANT, TO BE TABLED TO THE ,SEPTEMBER 19, 2006, CITY
COUNCIL MEETING.
mrn PUBLIC HEARINGS
7A, Ordinance No. 480 -480. 2 nd Reading ZA05-068 Zoning Change and Concept
Plan for Southlake Crossroads (f.k.a. Carroll Crossroads) on property described as
being a portion of Tract 4G. O.W. Kni ht SgDLe Abstract No. 899• located at the
southwest corner of East Southlake Boulevard and South Carroll Avenue. Current
Zoning: AG Agricultural District. Requested Zoning: S -P -2 Generalized Site Plan
District. SPIN Neighborhood #9e. PUBLIC HEARING. This site is located on
the south side of E. Southlake Boulevard ,just west of the Prade air strip and
approximately 350 feet west of South Carroll Avenue. The plan proposes the
development of two retail buildings totaling approximately 27,100 square feet
adjacent to Southlake Boulevard and five retail /office buildings totaling
approximately 49,500 square feet on the southern half of the site adjacent to the
future Zena Rucker Road,
Under the "S -P -2" zoning the applicant proposes the following (see Attachment C
of the staff report):
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 20, 2006
Page 8 of 26
C -2 local - retail commercial district uses and development regulations to
exclude the following uses:
o bakeries; cleaners, laundries and/or laundromats; grocery stores
and/or meat markets; newsstands; tea -rooms and/or "take -out"
food restaurants. Although the documents submitted with this
application still reflect this proposal, the applicant amended this at
the Planning and Zoning Commission to only eliminating laundries
and/or laundromats, grocery stores and/or meat markets;
• Front Yard — not less than 30 foot along F.M. 1709. Not less than 20 foot
for all other streets;
e Floor Area — maximum area of 40,000 square feet per structure;
Loading Spaces — no loading spaces shall be required for the development;
and
• Architecture similar to renderings.
The following variances are being requested (see Attachment C):
• Public Street R.O.W. — minimum 60 foot required, 50 foot R.O.W. with
31 foot pavement width proposed; and
a Drivewgy Stacking -- minimum 150 foot required, requesting as shown on
concept plan
The Planning and Zoning Commission recommended approval (5 -0) on February
9, subject to the concept plan review summary 94 dated February 3 and subject to
the following:
• noting that the permitted uses shall allow all C -2 uses with exception of
laundromats, grocery stores and meat markets;
• dry cleaners shall be limited to a maximum of 2,500 square feet with no
on -site cleaning or pressing processes;
• all buildings adjacent to the street must have store fronts facing the street;
0 the east driveway on Southlake Boulevard must be right- in/right -out; and
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting .Tune 20, 2006
Page 9 of 26
• approving requested regulations and variances except as noted,
The plan does not comply with the City's land use plan. This area has an
underlying "Office Commercial" designation with an optional T -1 on the north
and T -2 on the south portion. Any approval of this request as currently proposed
must include ,justification. A justification letter has been provided by the
applicant and is included as part of attachment `C',
Contact Ken Baker with questions on this item.
7B. ZA05 -173 Preliminary Plat for Tracts 4G 4DL and 4EL O.W. Knight Survey
Abstract No. 899. being approximately 19.3 acres located at the southwest corner
of East Southlake Boulevard and South Carroll Avenue. Current Zoning: AG
A ricultural District. Pro osed Zoning: S -P -2 Generalized Site Plan District,
SPIN Neighborhood #9e. This is the preliminary plat for the aforementioned
zoning case. The plat is, of course, subject to your approval of the appropriate
zoning change on each lot.
Contact Ken Balser or Dennis Killough with questions on this item.
7C, ZA06 -060. Revised Site Plan for Lot 8, Bloch 1 Southlake Crossing — Bank of
America, located at 2025 West Southlake Boulevard. Current Zoning: C -3
General Commercial District. SPIN Neighborhood #16. PUBLIC HEARING.
The purpose of this site plan is to redevelop the former Burger King restaurant
site into a bank. The existing building is to be removed and replaced with a new
bank with drive -thru service. The perimeter drive lanes and parking areas on the
north and south will generally remain the same.
The following variances are requested:
• Building articulation;
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 20, 2006
Page 10 of'26
* Width of bufferyard along the north and no interior bufferyard on the west
and south (existing condition);
* Interior landscape islands width (existing condition);
* Type of lighting to match existing shopping center lighting (metal halide),
Approved (5 -0) by the Planning and Zoning Commission subject to Revised Site
Plan Review No. 3, dated June 2, 2006;
* granting the variances for a 20' bufferyard with the applicant's agreement
to install the plantings for the required type "O" bufferyard;
* granting the variance for the bufferyards along the interior lot lines with
the applicant's agreement to plant some additional landscaping and to
present that to the City Council;
* granting the variance for providing minimal landscape island widths and
as part of that, not granting the variance for the landscaping on the
southeastern island; near the northeast corner of the building;
granting the variance for the lighting ordinance as amended;
* granting the variance in articulation; and
Also, providing color renderings of elevations for Council's review.
Twelve notices were sent on this request, with no responses received.
Contact Ken Baker or Dennis Killough with questions on this item.
7D. ZA06 -073, Revised Site Plan for Southlake Town Square Phase IV — Robb &
Stucky located at Southlake Town Square Phase IV — Grand Avenue District. on
property described as Lot 2R, Block 3R2 & Lot 7, Block 4RL Southlake Town
Square Phase IV — Grand Avenue District. Current Zoning: DT Downtown
District. SPIN Neighborhood #8. PUBLIC HEARING. The primary purpose of
the revision is to receive approval of the following items within this phase:
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 20, 2006
Page 11 of 26
• Building elevations for a store of approximately 26,359 square feet with a
partial second floor located north of the existing Crate & Barrel (Building
GA -14);
• An increase in square footage of Building GA -1 by approximately 2,000
square feet, The addition is needed to accommodate a national retail tenant
and will be extended on the east facade which is interior to the block (no
direct visibility from a public street). The facade will match the existing
facade (see photograph and elevations in Attachment `C' of the staff
report). Approximately 10 parking spaces will be eliminated and replaced
by building and loading area. The Grand Avenue district will still have a
surplus of 300 parking spaces.
The Planning and Zoning Commission approved the request (5 -0).
Four notices were sent to surrounding property owners with no responses
received.
Contact Ken Baker or Dennis Killough with questions on this item.
7E. Resolution No. 06 -033. ZA06 -078 Specific Use Permit for the sale of alcoholic
beverages at Zinfinity Wine. Gifts & Events located in Village Center at 2140
East Southlake Boulevard. Suite. A. Current Zoning: C -3 General Commercial
District. SPIN Neighborhood #8. PUBLIC HEARING. The applicant is
requesting approval for the sale of alcoholic beverages at his new store.
According to the applicant, this business has a 5 -year lease with two 5 -year
options for renewal. If both options are utilized, the business has a potential 15-
year lease at this location.
The Planning and Zoning Commission recommended approval (5 -0) subject to the
terms of the lease.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting .June 20, 2006
Page 12 of 26
Ten notices were sent to surrounding property owners with no responses received.
Contact Ken Baker or Dennis Killough with questions on this item.
7F. Resolution No. 06 -035. ZA06 -080 Specific Use Permit for the sale of alcoholic
beverages at Central Market located at 1425 East Southlake Boulevard. Current
Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood #8. PUBLIC:
HEARING This specific use permit application is for the sale of alcoholic
beverages at Central Market, The applicant has indicated that the business has a
20 year lease at this location. Twenty -one notices were generated on this request,
with no responses received. The Planning and Zoning Commission approved the
request (5 -0), subject to the terms of the lease,
Contact Ken Baker or Dennis Killough with questions on this item.
7G, Resolution No. 06 -037. (ZA06- 083 )Specific Use Permit for the sale of alcoholic
beverages at Wineslyles Southlake located at 1228 Prospect Street. Current
Zoning: DT Downtown District. SPIN Neighborhood #8. PUBLIC HEARING
This specific use permit application is for the sale of alcoholic beverages at
WineStyles Southlake located in Southlake Town Square. The applicant has
indicated that the business has a 10 year lease at this location, Twelve notices
were generated on this request, with no responses received, The Planning and
Zoning Commission approved the request (5 -0), subject to the terms of the lease,
Contact Ken Baker or Dennis Killough with questions on this item..
7H. Resolution No. 06 -039, (ZA06 -085) Specific Use Permit for the sale of alcoholic
beverages at Stampede Sports Arena located at 250 Players Circle. Current
Zonin : C -3 General Commercial District. SPIN Neighborhood #16. PUBLIC
HEARING. Stampede Sports Arena is requesting approval of a specific use
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 20, 2006
Page 13 of 26
permit for the sale of alcoholic beverages at their sports arena located at 250
Players Circle in the Players Circle development.
The business requesting the permit for alcohol sales owns the property. There is
no lease. Rather than limiting it to the business, if the City Council wishes to
place limitations on the permit, a time limit is recommended.
The Planning and Zoning Commission approved (3 -2) specifically noting that the
permit is for this business only. Seventeen notices were sent to surrounding
property owners, with no responses received, however at least one resident was
present at the meeting to voice her concerns but no opposition was filed.
Contact Ken Baker or Dennis Killough with questions on this item.
7L Resolution No. 06 -036. ZA06 -081 Specific Use Permit fora mass g atherin
event for Gateway Church Pall Festival located at Dragon Stadium at 1085 South
Kimball Avenue. Current Zonin S -P -1 Detailed Site Plan District. SPIN
Neighborhood #7. PUBLIC HEARING. Gateway Church is requesting a
specific use permit to allow mass gathering at their fall festival event, planned for
October 31, 2006 at Dragon Stadium, The event is schedule to occur from 6 p.m.
to 9 p.m. Estimated attendance is 10,000 to 12,000. A site exhibit and event
description is included as Attachment C of the stag" report.
Sixteen notices were sent on this request, with no responses received. The
Planning and Zoning Commission approved the request 5 -0.
Contact Ken Baker or Dennis Killough with questions on this item.
7J. Resolution No. 06 -038, ZA06 -084 Specific Use Permit for a
telecommunications antenna for T- Mobile located at Carroll Senior High School
located at 1501 West Southlake Boulevard. Current Zoning: S -P -1 Detailed Site
Honorable Mayor and Members of'City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting .Tune 20, 2006
Page 14 of 26
Plan District. SPIN Neighborhood #16. PUBLIC HEARING. T- Mobile is
requesting approval of a specific use permit for a telecommunications antenna and
equipment cabinet on an existing pole at Carroll Senior High School. The
purpose of the request is to add: 1) three telecommunication antennas inside the
existing pole; and 2) two equipment cabinets on the ground within the existing
tower compound. Fifty -six notices were sent on this request, with no responses
received. The Planning and Zoning Commission approved the item 5 -0.
Contact Ken Baker or Dennis Killough with questions on this item.
7K, ZA06 -086. Revised Site Plan for Whites Chapel Methodist Church located at 185
South White Chapel Boulevard. Current Zoning: CS Community Service District.
SPIN Neighborhood #9w. PUBLIC HEARING. Whites Chapel Methodist
Church has decided not to eliminate the original chapel structure from its church
compound, but to move it to the northwest corner of the property. In order to
effect this change, the church is required to process a revised site plan.
The revised site plan proposes the following changes to replace the previously
approved wedding chapel facility in the southwest portion of the campus with the
original chapel structure currently located in the northwest corner of the campus.
The chapel is approximately 1,516 square feet,
The following variances are requested:
• Articulation Horizontal and vertical articulation permitted as shown on
building elevations. The east facade of the proposed chapel does not
comply with horizontal or vertical articulation.
9 Roof Material Standing seam metal roofs of a non- metallic factory matte
finish are permitted. The applicant is requesting to use the same standing
seam galvanized metal roof as used on the main sanctuary and other
buildings.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Itemss of Interest
City Council Meeting June 20, 2006
Page 15 of 26
• Masorn: The chapel does not comply with masonry requirements.
Requesting variance to keep existing exterior material.
Twenty four notices were sent on this request. No responses were received.
Contact Ken Baker or Dennis Killough with questions on this item.
FIRST READINGS
8A, Ordinance No. 480 -491, 1" Reading (ZA06 -031) Zoning Change and Concept
Plan for Morrison Business Park located at 2720 East State Higjw4y Highway 114.
Current Zoning: AG Agricultural District. Requested Zonin : S -P -2 Generalized
Site Plan District. SPIN Nei hborhood 46. (ff approved at first reading the public
hearing will be held July 18, 2006.) The plan proposes the development of
approximately 43,380 square feet for general office uses with approximately
10,000 square feet of that square footage potentially used as a product showroom
for retail sales. The plan contains approximately 6.19 acres.
The uses and regulations proposed under the "S -P -2" zoning are as follows:
• "0-1" Office District uses and development regulations to include the
following "C -3" General Commercial District uses on Lot 7 only:
o Hardware, paint, wallpaper stores and other home improvement
items and activities
o Household and office furniture, furnishings and appliances
o Plumbing and heating appliances, repair and installation services.
All storage of materials must be indoors within this zoning district
Front Setback — Along the proposed street, not less than ten (10) feet
• Impervious Coverage — Max. overall not to exceed 65 %, individual lots
may not exceed 85%
• Bufferyards — Bufferyards along interior lot lines shall not be required
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 20, 2006
Page 16 of 26
• Bufferyards — The west portion of the front bufferyard may be encroached
by the common access drive
• P_ arking — 1 space per 300 square feet for Lot 7
The following variances are requested:
• Public Street R.OW. -- Min. 60 ft required, 40 ft. R.O.W. is proposed
• Driveway Stacking — 75 feet required, requesting 13 feet and 12,5 feet
• Trash Receptacle — Required to be to the side, or rear of the building,
proposing receptacle in the front yard of Lot 2
• Trash Receptacle — Required one per lot, proposing 3 total receptacles
• Interior Landscaping — Requesting interior landscape requirements to be
equally distributed throughout the development
The Planning and Zoning Commission approved {5 -0} subject to Concept Plan
Review Summary No. 3, dated May 12, 2006; granting the requested variances;
restricting the C -3 General Commercial uses to plumbing fixture showroom and
related furnishings only; and, accepting the applicant's willingness to comply
with the following:
• No loading dock
• Save trees per exhibit presented
• Show the design of the retaining wall
Require boring to protect trees
• Show renderings and elevations adjacent to all residential areas
• Increase detaining pond capacity
• Lighting plan showing where and type
• 8' wood fencing with metal posts
• Landscaping plan for the east side
• Screen the dumpster area where visible
Six notices were sent on this request, with one response received from the Austin
Oaks HOA, stating concern about the development and expressing their desire for
an 8 foot masonry wall along the common property boundary. They have not
been able to reach an agreement with the developer to that affect.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting .Tune 20, 2006
Page 17 of 26
Please contact Ken Baker or Dennis Killough with questions on this item.
8B. Ordinance No. 480 -493. 1 Reading (ZA06 -047 ) Zoning Change and Concept
Plan for Eldred Addition located at 1206 West Continental Boulevard. Current
Zoning: SF -20A Sin le Family Residential District and AG A icultural District.
Requested Zoning: SF -30 Single Family Residential District. SPIN Neighborhood
416. fILpproved at first reading, the public heaf•ing will be held July 18, 2006.
The applicant is requesting approval of a zoning change and concept plan for "SF-
30" Single Family Residential District zoning.
A summary of the proposal is as follows:
• Requested Zoning Change from "AG" and "SF -20A" to "SF -30"
• Land Use Designation - Medium Density Residential
• Gross Land Area - 2.13 acres
• Net Land Area - 1.97 acres
• No. of Residential Lots - 2 lots
• Gross Density - 0.94 du/acre
• Net Density - 1.01 du/acre
• Average Lot Area - 0,99 acres.
The Planning and Zoning Commission approved (5 -0) this request. Fifteen
notices were sent on this request. No responses were received.
Contact Ken Baker or Dennis Killough with questions on this item.
8C. Ordinance No. 480 -494. 1" Reading ZA06 -070 Zoninz Chan e and Conce t
Plan for 2777 Ridgecrest Drive (1.5 acres). Current Zoning: AG Agricultural
District. Requested Zoning: RE Residential Estate District. SPIN Neighborhood
#3. (ff approved at rest reading the public hearhug will be held Jul 18 2006
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 20, 2006
Page 18 of 26
The applicant is requesting approval of a zoning change and concept plan to "RE"
Residential Estate District. A concept plan is included for the purpose of showing
the intent to combine this 1,6 acre tract proposed for the zoning change with the
adjoining 5.8 acre tract to the west currently zoned "RE" Single Family
Residential Estate District. This concept plan also shows the intended
configuration of the remaining one acre portion of this tract which is concurrently
proposed for a zoning change to "SF -IA." A plat revision establishing the
boundaries of the resulting two residential lots is being processed currently and
will be presented with the second reading of the zoning.
The Planning and Zoning Commission approved this item (5 -0). Fifteen notices
were sent, with one response received in opposition.
Contact Ken Baker or Dennis Killough with questions on this item.
8D. Ordinance No. 480 - 495. I 'c Reading (ZA06 - 071) Zoning Change and Concept
Plan for 2777 Rid ecrest Drive 1 acre). Current Zoning: AG Agricultural
District, Requested Zoning: SF -lA Single Family Residential District. SPIN
Neighborhood 93. (If approved at first reading the public hearing will be held
Jul I� o�209 This item is related to the previous item. The applicant is
requesting approval of a zoning change and concept plan to "SF -lA" Single
Family Residential District. The purpose of this request is to allow for removal of
the existing home and reconstruction of a new home on one acre of land.
A variance to the minimum street frontage requirement for residential properties
is requested. This property is served by an unimproved public road dedication.
Although this dedication was offered for public use it was never improved and
accepted by the City. There are three other existing residential lots using this
access. If variance is granted, staff will require that the minimum emergency
access and fire protection standards of the City Fire Code be met.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 20, 2006
Page 19 of 26
The Planning and Zoning Commission approved (5 -0) subject to Concept Plan
Review Summary No. 1, dated May 12, 2006; granting the requested variance,
requiring the minimum emergency access and fire protection standards of the City
Fire Code be met. Fifteen notices were sent, with one response received in
opposition,
Contact Ken Baker or Dennis Killough with questions on this item.
OTHER ITEMS FOR CONSIDERATION
10A. Consider SP06 -312. Variance to the Conditional Sign Permit for Southlake Town
Square Grand Avenue District for Fossil, located at 324 Grand Avenue West.
Note that this is the same request you reviewed in May, however, the applicant
withdrew the request before Council formally acted on the item. The applicant is
requesting an additional fascia sign at its storefront within the colonnade.
Regulations allow one sign — your approval of this variance would provide Fossil
with two, The applicant believes the addition of the second sign will aesthetically
balance the storefront elevation.
The new sign will exactly match the existing sign at the Fossil location, with a
width of 2 feet, 10 inches and a height of,just over 1 foot, 7 inches, The specific
variance requested is as follows:
Sign Regulation
Current Regulation
Proposed Regulation
Number of Signs
One at the storefront inside
the colonnade
Two at the storefront
inside the colonnade
Contact Ken Baker or Dennis Killough with questions on this item.
108. Consider SP06- 31$.Variance to Sign Ordinance No. 704 -B for Taco House,
located at 2001 West Southlake Boulevard. Suite 123. This is a variance request
from the Sign Ordinance No. 704 -B to exceed the maximum area for an attached
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 20, 2006
Page 20 of 26
sign. The subject property is located in the Southlake Marketplace shopping
center at the southeast corner of F.M. 1709 and Davis Boulevard. The specific
variance requested is as follows:
Sign Regulation
Current Regulation
Proposed Regulation
Maximum Area
13.37 square feet
24.6 square feet
Your packet contains an attachment showing the proposed sign represented on a
photo of the lease space. Additionally, there are photos of adjacent signs with
size information included.
Contact Ken Baker or Dennis Killough with questions on this item.
10C. Approve Bob Jones Nature Center conceptual plan, Your approval of this item
will kick off the formal efforts to plan and construct a nature center at Bob Jones
Park. As you know, staff and the Nature Center committee have been working to
develop the conceptual plan for the Bob Jones Nature Center to include the
building floor plan, building elevations, and site layout. The proposed conceptual
plans allow for full use of the structure for class rooms, meeting space, and
storage /office area. Exterior enhancements to the patio provide additional learning
and gathering areas in conjunction with new trails and a gazebo. Your packet
contains drawings and other exhibits to illustrate the ideas generated to date.
General comments were received from the Parks Board as a discussion item at
their April 10, 2006 meeting and the Board recommended approval (6 -0) at their
May 8, 2006 meeting. Approval of this item allows for future development of bid
documents based on the accepted conceptual plans.
The Park Board reviewed and recommended approval of the conceptual plans at
the May 8, 2006 meeting. SPDC will take up the item at its meeting on June 20.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 20, 2006
Page 21 of 26
Contact Steve Polasek if you have questions on this 'item.
10D, A rove an amendment to the professional services agreement with Schrickel.
Rollins and Associates Inc. for architectural desi and engineering of the Bob
Jones Nature Center. Staff, in conjunction with representatives from the Bob
Jones Nature Center, has been working with the firm of Schrickel, Rollins, and
Associates on general site master planning and design of the nature center. The
current approved project budget is $85,000 for planning and development. The
City currently has a contract in place with Schrickel, Rollins in the amount of
$14,365 for site master planning and construction document development based
on a $70,000 project budget.
The cost estimate to "open" the facility and make it useable to the public is
$167,000. Supplementary costs for additional site and facility improvements as
identified in the design and planning process include $382,000, Total project cost
is now estimated at $552,000 with additional project construction funding to be
considered as part of the upcoming CIP review process, Following Parks Board
direction staff requested Schrickel, Rollins and Associates, Inc. to submit a
proposal to revise their agreement to perform professional services for the design
of the site based on the conceptual plans as presented.
Based on a revised construction budget of $552,000, Schrickel, Rollins and
Associates Inc. have submitted a proposal to perform additional professional
services for the design development phase, construction documents phase,
construction bidding phase, associated surveying and geotechnical services, and
construction observation/contract administration for an amount of $58,700. An
additional $3,000 for reimbursable expenses is also requested for accessibility
reviews and necessary permitting.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 20, 2006
Page 22 of 26
Funding in the amount of $85,000 for Bob Jones Nature Center planning and
development is approved within the SPDC CIP ($70,000) and Park Dedication
Fund ($15,000). The proposed amendment to the agreement and reimbursable
expenses is $61,700. Funding in the amount of $70,365 is available within the
currently allocated funding sources and based on direction from the Council may
be reallocated to address the amended design fees associated with the proposed
professional services,
Funding for the construction of the Bob Jones Nature Center will be addressed as
part of the upcoming CIP process and assumes a construction budget of $552,000.
SPDC will consider this item at their June 20, 2006 meeting immediately prior to
City Council.
The Parks Board recommended approval (5 -0 -1) at their May 8, 2006 meeting.
Following a review of the conceptual plans at their April 10, 2006 Parks Board
meeting, the Board provided general direction during discussion to support the
full process, move ahead with the full construction set, and seek an amendment to
the current contract with Schrickel, Rollins and Associates, Inc. to be considered
at a future meeting.
The 2005 Parks, Recreation, and Open Space Master Plan identifies the
development of the Bob Jones Nature Center as the #1 Indoor Priority.
Contact Steve Polasek with questions on this item.
10E. Authorize a professional services agreement with Intermedix for ambulance
billing services. This agreement outsources the collection of ambulance fees to a
private company. By entering into this agreement, staff expects collection rates to
improve and cost recovery to increase. Intermedix will provide for insurance
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 20, 2006
Page 23 of 26
claims processing, something our residents must currently handle on their own.
Intermedix is currently used by Keller, Bedford, Colleyville, Euless and Richland
Hills.
You will note that the next item on the agenda is a resolution to amend the fee
schedule. We will need to amend the transport fee from $300 to $855 if we
pursue this arrangement. This new fee is more in line with charges adopted by
other cities,
Your packet contains additional information on staff's recommendation to
outsource ambulance billing via a contract with Intermedix, following Council's
previous discussion on the item. The following are some general items to
consider:
• In 2005, Fire Services transported 551 patients, 430 of which were non-
residents;
• The staff's calculated cost per transport is $1,628.96;
• The current transport fee is $300, 18.4% of the estimated cost per
transport;
• Current collection rate is about 50 %, reducing the cost recovery per
transport;
• Intermedix will require compensation of approximately 12 -14% on each
account, depending on payment method;
• The fee proposal is $855, which is similar to charges imposed by other
cities in our area;
• At the proposed fee, the recovery of the estimated cost per transport is
estimated at 52.5°/x;
• Staff limitations due to time constraints and lacy of expertise in medical
billing, limit our collection rate to 50 %;
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 20, 2006
Page 24 of 26
e The City does not accept Medicare assignment, forcing users to file their
own claims; and
* The City of Southlake can adopt an "insurance only" payment philosophy
to limit our residents' liability to the amount paid by the insurance
company.
PIease contact Sharen Jackson with questions about this item,
IOF. Resolution No. 06 -016. Amend the fee schedule. This resolution provides for
three amendments to the schedule. First, it increases the ambulance transport fee
from $300 to $855, per the proposed contract with Intermedix. Second, it
provides a fee of $300 for processing a comprehensive plan amendment through
the planning department. Finally, it increases the off duty police charge from $25
per hour to $32.50 per hour, and adds an administrative processing fee for that
service.
The memo from Finance Director Sharen Jackson provides the ,justification for
these adjustments. Contact her if you have any questions on this item.
DISCUSSION ITEMS
I IA. Discussion of the Department of Public Safety's participation in ublic events and
exhibits. This item has been placed on your agenda for discussion purposes only.
We get numerous requests for DPS participation in local and neighborhood
events. The attached policy delineates staff's position on our participation, given
our desire to balance good community relations with responsible service delivery
and risk management. We believe that the development of this policy will help us
manage expectations "up front." Your thoughts and comments on our approach
are most welcome.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting Tune 20, 2006
Page 25 of 26
Contact Rick Smith with questions on this item,
OTHER ITEMS OF INTEREST
1, Community Relations Officer position. Our top candidate, Pilar Schank, has
accepted our offer of employment for the CRO position and will begin work on
July 10, Pilar has a Bachelor of .Arts in Journalism from the University of
Nevada, Reno and 10 years experience in the field of journalism. Most recently
Pilar has been employed as the media relations coordinator for the Dallas
Symphony Orchestra. She also has experience as television executive producer
for several news media,
2. Board and commission interviews on June 27 at 6:00 .m. Staff is currently
setting up interviews with the applicants for the Planning and Zoning
Commission, Zoning Board of Adjustment, and Parks and Recreation Board for
the evening of June 27. Attached is a list of applications received to date by the
City Secretary's Office, If you have any questions, please contact Lori Farwell.
3. Library activities
• Summer Reading Club --- June 12 to August 11, 2006 -- Reading: the Sport of
Champions. Children, adults, readers, listeners, everyone is invited! Summer
Reading Club is a self -paced program to foster reading success, It provides
participants an opportunity to receive prizes in exchange for recording their
reading during the summer months; our teen volunteers are available to help
you whenever the library is open. Tuesday, June 20, through August S,
Tuesday afternoons will feature live entertainment for all ages including a
variety of puppet, animal, musical and other performers. Last year close to
1200 children participated in the program,
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 20, 2006
Page 26 of 26
• Chess Play — June 14 to August 9, 2006 — The library is the place to be on
Wednesday afternoons from 2:00 to 4:00 for young chess players. This
relatively unstructured program is designed for children, whether just learning
chess or accomplished amateur, giving participants an opportunity to play
with other ,young people. Our nationally ranked student volunteers will be on
hand to help,
For more information, call the library at 817 -748 -8243 or visit
www.southlalcelibLaxy.org
Attachments
• List of Board and Commission applications received
SKY
Sta Direct Ph one Numbers:
Baker, Ken, Director- of Planning, 748 -8067
Blagg, Jim, Assistant City Manager, 748 -8601
Farwell, Lori, City Secretary, 748 -8016
Hugrnan, Kevin, Director of Human Resources, 748 -8193
Jackson, Sharen, Finance Director", 748 -8042
Last, Greg, Director of Economic Developinent, 748 -8037
Polasek Steve, Director Cornrnunity Services, 7488018
Price, Robert, Public Works Director, 748 -8097
Smith, Rick, Director of DPS, 748 -8108
Thatcher, Ben, Assistant to the City Manager, 748 -800.5
Yelverton, Shana, City Manager, 748 -8001
Applications received for
2006 board and commission appointments
Building Board of Appeals — 3 available p ositions
Applicant Date application received
Joint Utilization Committee — 1 available at -large position appointed by
Council;
1 available City Council position;
Applicant
Date application received
Liz Jackson
04/20/2006
Frances Scharli
05/22/2006
Librag Board — 3 available positions
Applicant
Date application received
Brenda Flores
04/24/2006
Wanda J. Schafer
05/31/2006
Elizabeth. McCracken
05/15/2006
Parks and Recreation Board — 4 available positions
Applicant
Date application received
Jan Ekonom
05/16/2006
Mary Moe Georgia
05/05/2006
Elizabeth. McCracken
05/15/2006
Michael (Mike) D. Mills
05/31/2006
Katrina Peebles
05/26/2006
Edward L. Richmond
05/25/2006
Wanda J. Schafer
05/31/2006
Planning and Zoning Commission — 4 available positions
Applicant
Date application received
Brandon Bledsoe
04/18/2006
John Geist
04/17/2006
Joe Herzog
05/01/2006
William R. Jenkins
06/07/2006
Jerome M. Johnson
05/31/2006
Michael (Mike) D. Mills
05/31/2006
Al Morin
04/13/2006
CD Peebles
06/01/2006
Marke Smith
03/09/2006
Jeff C. Wang
02/16/2006
Senior Advisory Committee — 4 available positions
Applicant
Date application received
Jeane Alexander
02/15/2006
Jean Boland
05/10/2006
Dorothy A. Cosgrove
05/26/2006
Bill Kyle
02/15/2006
Connie A. Montague
02/01/2006
Linda Moore
03/22/2006
Amanda Troum
04/18/2006
Southlake Parks Development Corporation —1 available Park Board position;
2 available City Council positions
A plicant Date application Received
Michael (Mike) D. Mills 05/30/2006
Zoning Board of Adjustment — 4 available positions;
Applicant Date application received
Carlie Stephenson (withdrew her name on 06/06/2006 (withdrawn)
June 14, 2006)
Pat Tramne 06/06/2006
N:ICity 5ecretarylCornmittees 20061Applications received - 2006.doc
Last saved on June 14, 2006