Loading...
Item 7ICity of Southlake Department of Planning STAFF REPORT June 14, 2006 CASE NO ZA06 -081 PROJECT: Specific Use Permit to allow a Mass Gathering Event for the Gateway Church Fall Festival REQUEST: Gateway Church is requesting approval of a specific use permit to allow a mass gathering event for the Gateway Church Fall Festival to be located at Dragon Stadium, 1085 S. Kimball Avenue. The Fall Festival is planned to be held on October 31, 2006 from 6 p.m. to 9 p.m. in the parking lot of Dragon Stadium. The event anticipates an attendance of approximately 10,000 to 12,000 persons. There will be tents, inflatables, games /booths, food court, first -aid station with a nurse, information booth, and lost and found. The restroom facilities of the stadium will be open for use at the event. Date of Event: October 31, 2006 Hours of Operation: 6:00 p.m. to 9:00 p.m. Estimated Attendance: 10,000 to 12,000 Lighting: Parking lot lighting, stadium lights, & 6 light towers Parking: North parking lot to be open for parking Traffic: 7 — 10 off -duty officers Trash Disposal: Stadium trash facilities, trashcans located throughout parking lot A site exhibit and event description is included as Attachment `C' of this report. ACTION NEEDED: 1. Conduct public hearing 2. Consider specific use permit approval ATTACHMENTS STAFF CONTACT (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Surrounding Property Owners Map (E) Surrounding Property Owners Responses (F) Resolution No. 06 -036 Ken Baker (748 -8067) Dennis Killough (748 -8072) Case No. ZA 06 -081 BACKGROUND INFORMATION OWNER: Carroll I.S.D. APPLICANT: Gateway Church PROPERTY SITUATION: The event will be located at Dragon Stadium, 1085 S. Kimball Avenue. LEGAL DESCRIPTION: Lot 1, Block 1, Carroll I. S.D. No. 6 Addition LAND USE CATEGORY: Public / Semi - Public CURRENT ZONING: "S -P -1" Detailed Site Plan District P &Z ACTION: June 8, 2006; Approved (5 -0) as presented. STAFF COMMENTS: The City Council shall consider the following in determining whether to grant a Specific Use Permit for a mass gathering event according to the Comprehensive Zoning Ordinance No. 480, Section 45.14c, as amended: 1. whether there is convenient and safe access for the ingress and egress of pedestrians and vehicular traffic; 2. whether sufficient traffic control personnel is proposed to insure safety to all members of the traveling public, including pedestrians, along all public roadways in the proximity of the mass gathering and /or along which the public is likely to travel to reach the mass gathering areas shall be provided; 3. whether the mass gathering area is well drained and so arranged to provide sufficient space for persons assembled, vehicles, sanitary facilities, and appurtenant equipment; 4. whether sufficient illumination will be provided at night to protect the safety of the persons assembled; 5. whether adequate parking areas, including disabled persons' parking spaces, shall be provided for persons arriving by vehicular means. If the promoter proposes to utilize temporary off -site parking, then the promoter the mass gathering event the off -site temporary parking area will not be utilized for purposes other than the mass gathering event; and 6. whether adequate provisions have been made for food supply, medical assistance, garbage disposal, water supply, parking, sanitation and toilet facilities, vermin control, and safety. Case No. Attachment A ZA 06 -081 Page 1 The City Council may establish specific conditions depending upon the nature of the proposed event and traffic, health and safety issues according to Ordinance 480, Section 45.14.a, as amended. A site exhibit and event description is included as Attachment `C' ofthis report. M \Community Development \MEMO \2006cases \06 -081 SUP.doc Case No. ZA 06 -081 Attachment A Page 2 Vicinity Map Gateway Church Fall Festival Dragon Stadium Case No. ZA 06 -081 AV Attachment B Page 1 1000 0 1000 2000 3000 Feet FALL FESTIVAL 2006 OCTOBER 31, 2006 6 -9 P,M, DRAGON STADIUM PRESENTED BY GATEWAY CHURCH 2121 E. SOUTFILAKE BLVD, SOUTHLAKE, TX 76092 The 2006 Gateway Fall Festival will be in the parking lot of Dragon Stadium. A contract has been signed with the Carroll Independent School District to use the parking lot and restroom facilities. Because there were approximately 8,000 in attendance last year at the church, we need more room and parking for this year's event. Therefore, the stadium will fulfil this need, We anticipate a crowd of 10,000 to 12,000 this year. There will be an admission fee of $2 each (ages I and up) to help cover costs. Children five and under will have games especially for their age under the cover of the guest bleachers, There will be access to the restrooms at the stadium. There will be a central location for a nurse for first aid, information and lost and found. There will be signs to that effect. The parking lot will contain tents in three sections measuring 10' and 15' wide with a total length of 400' to be erected by Live Wire Special Events. The application for the tent permit has been submitted to the City. There will be games only inside the tents, including agility and skill games. There will also be several games /booths spread over the parking lot, including face painting and toss games. We will have the following inflatables and rentals (29 total): Potty Racers, Twin Spin, Moonwalk, and Clubhouse Combo, provided by Air Jump, Inc.; 2 trackless trains provided by All Occasion Performers; Sports Arena, Laser Maze, Kiddie Striker, Caterpillar Crawl, Deluxe Obstacle Course, Bungee Run, popcorn machines, cotton candy machines and spin art machines, provided by All Star Party Service; Giant Slide and .Jungle Bounce House provided by America's Inflatables; a petting zoo and pony ride provided by Ponies & Pals, Inc.; Power Mountain Climb, Derby Bounce Horses, Money Machine, .Jumbo Jet Funhouse, Noah's Ark Challenge, Wild West Shooting Gallery, and Golf Distance Caddy, provided by Texas Sumo Game Rental. The majority of the rentals will be run and supervised by employees of the inflatable companies, Each company will provide sufficient power (generators) for each rented item. We will have cotton candy and popcorn available free of charge as well as spin -art machines. Pizza, BBQ, soft drinks and bottled water will be available for purchase from Cici's Pizza and Cottonbelt BBQ. Each vendor is responsible for obtaining the appropriate permits from the City. In addition to regular parking lot lighting, the stadium lights will be on and we are renting six light towers. Barricades will block traffic from any and all pedestrian areas, but all areas will be accessible to fire and emergency vehicles, There will be 7-10 off duty officers to help with traffic and crowd control. The ISD Facilities Department will take care of all refuse on a timely basis throughout the evening and clean up after the festival has ended.. Trashcans will be located throughout the parking lot, convenient to the public. All church property will be removed and all vendors will pick up their equipment at the conclusion of the event. Contact: Melanie Baley, Special Events Coordinator 817/552 -3685, melanie.baley agatewaypeople.con? Case No. ZA 06 -081 RECD MAY 11 2000 ZA06 -081 Attachment C Page 1 o � �z 00 b� N(n / r .f s' .11 r r a ZA06-08 i Case No. Attachment C ZA 06 -081 Page 3 Clubhouse Moanwalk Sly.. i L,- /�-) DDID I Face Painting Cr, I � o 00 k�1 :C=3 Potty Racers, Golf Distance Caddv o� _,G "n CatuselF, -�- (n 4 o� e ti 4- N IT1 , Cr, I � o 00 k�1 :C=3 Potty Racers, Golf Distance Caddv o� _,G "n CatuselF, -�- (n Surrounding Property Owners Gateway Church Fall Festival — Dragon Stadium 14 11 12 17 6 16 15 4 13 3 19 1❑ 2 20 7 E BALL 10 18 9 Owner Zoning Land Use Acreage 1. Carroll ISD S -13-1 Public / Semi -Public 35.801 2. Carroll ISD S -P -1 Public / Semi -Public 3.443 3. 2815 Exchange Blvd LLC I -1 Industrial 4. Charleston Court LP 0-1 Office Commercial 5. Beech, Johnny L & Edna SF-IA Low Density Residential 1.891 6. Kendrick, Micky D & Rose M SF-IA Low Density Residential 1.002 7. Thomas, Don Alan S -P -2 Industrial 14.07 8. Kimball Road Extension LTD I -1 Industrial 9. Four Peaks Acquisitions I -1 Industrial 10. Clpf- Heritage One LP I -1 Industrial 10.5 11. Pearson, Carey & Kelly SF-IA Low Density Residential 2.41 12. Pearson, Carey & Kelly SF-IA Low Density Residential 2.3 13. Wood, Charles & Margaret SF-IA Low Density Residential 2.33 14. Roberts, Dennis Dean SF-IA Low Density Residential 2.15 15. Morrison, Pamela M SF-IA Low Density Residential 2.5 16. Johnson, Iva Lee SF-IA Low Density Residential 2.049 17. Sapp, Juanita SF-IA Low Density Residential 0.967 18. Clpf- Heritage Two, LP I -1 Industrial 24.113 19. Kaposta, Louis J & America AG Industrial 2.85 20. City of Grapevine NA NA NA Case No. ZA 06 -081 Attachment D Page 1 Surrounding Property Owner Responses Gateway Church Fall Festival at Dragon Stadium Notices Sent: Sixteen (16) Responses Received: None (0) Case No. ZA 06 -081 Attachment E Page 1 RESOLUTION NO. 06 -036 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING EVENT FOR THE GATEWAY CHURCH FALL FESTIVAL ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT DRAGON STADIUM, 1085 S. KIMBALL AVENUE, BEING LEGALLY DESCRIBED AS LOT 1, BLOCK 1, CARROLL I.S.D. NO. 6 ADDITION, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A ", AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for a mass gathering event for the Gateway Church Fall Festival has been requested by a person or corporation having a proprietary interest in the property zoned as "S -P -1" Detailed Site Plan District; and, WHEREAS, in accordance with the requirements of Sections 45.1 (37) & 45.14 of the City's Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof, and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a mass gathering event for the Gateway Church Fall Festival on the property located at Dragon Stadium, 1085 S. Kimball Avenue, being legally described as Lot 1, Block 1, Carroll L S.D. No. 6 Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet `A', Slides 6413 & 6414, Plat Records, Tarrant County, Texas, more fully and Case No. Attachment F ZA06 -081 Page 1 completely described in Exhibit "A ", and as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit `B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: 1. SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF , 2006. CITY OF SOUTHL,AKE I� ATTEST: Lori Farwell City Secretary Andy Wambsganss, Mayor Case No. Attachment F ZA06 -081 Page 2 EXHIBIT "A" Being property located at Dragon Stadium, 1085 S. Kimball Avenue, being legally described as Lot 1, Block 1, Carroll L S.D. No. 6 Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet `A', Slides 6413 & 6414, Plat Records, Tarrant County, Texas. Case No. ZA06 -081 Attachment F Page 3 EXHIBIT `B" FALL FESTIVAL 2006 OCTOBER 31, 2006 6 -9 P,M, DRAGON STADIUM PRESENTED BY GATEWAY CHURCH 2121 E. SOUTFILAKE BLVD, SOUTHLAKE, TX 76092 The 2006 Gateway Fall Festival will be in the parking lot of Dragon Stadium. A contract has been signed with the Carroll Independent School District to use the parking lot and restroom facilities. Because there were approximately 8,000 in attendance last year at the church, we need more room and parking for this year's event. Therefore, the stadium will fulfil this need, We anticipate a crowd of 10,000 to 12,000 this year. There will be an admission fee of $2 each (ages I and up) to help cover costs. Children five and under will have games especially for their age under the cover of the guest bleachers, There will be access to the restrooms at the stadium. There will be a central location for a nurse for first aid, information and lost and found. There will be signs to that effect. The parking lot will contain tents in three sections measuring 10' and 15' wide with a total length of 400' to be erected by Live Wire Special Events. The application for the tent permit has been submitted to the City. There will be games only inside the tents, including agility and skill games. There will also be several games /booths spread over the parking lot, including face painting and toss games. We will have the following inflatables and rentals (29 total): Potty Racers, Twin Spin, Moonwalk, and Clubhouse Combo, provided by Air Jump, Inc.; 2 trackless trains provided by All Occasion Performers; Sports Arena, Laser Maze, Kiddie Striker, Caterpillar Crawl, Deluxe Obstacle Course, Bungee Run, popcorn machines, cotton candy machines and spin art machines, provided by All Star Party Service; Giant Slide and Jungle Bounce House provided by America's Inflatables; a petting zoo and pony ride provided by Ponies & Pals, Inc.; Power Mountain Climb, Derby Bounce Horses, Money Machine, Jumbo Jet Funhouse, Noah's Ark Challenge, Wild West Shooting Gallery, and Golf Distance Caddy, provided by Texas Sumo Game Rental. The majority of the rentals will be run and supervised by employees of the inflatable companies, Each company will provide sufficient power (generators) for each rented item. We will have cotton candy and popcorn available free of charge as well as spin -art machines. Pizza, BBQ, soft drinks and bottled water will be available for purchase from Cici's Pizza and Cottonbelt BBQ. Each vendor is responsible for obtaining the appropriate permits from the City. In addition to regular parking lot lighting, the stadium lights will be on and we are renting six light towers. Barricades will block traffic from any and all pedestrian areas, but all areas will be accessible to fire and emergency vehicles, There will be 7-10 off duty officers to help with traffic and crowd control. The ISD Facilities Department will take care of all refuse on a timely basis throughout the evening and clean up after the festival has ended.. Trashcans will be located throughout the parking lot, convenient to the public. All church property will be removed and all vendors will pick up their equipment at the conclusion of the event. Contact: Melanie Baley, Special Events Coordinator 817/552 -3685, melanie.baley agatewaypeople.con? Case No. ZA06 -081 RECD MAY 11 2000 ZA06 -081 Attachment F Page 4 o 0 c 00 . i b UQ � rn �Tl / r .f s' .11 r r a ZA06-08 i Case No. Attachment F ZA06 -081 Page 6 o 7 7"\ Face Painting Twin Spin Clubhouse Moonwalk V 4Cate i11ar;. - Potty Race Tricvcle Ra( 0 Cr, o4l — I - — . . a F • aw I PM a 4NEWOr Nurse Information Giant Slide nkdOuflce Noah's Ark Lost and Found A d a a sr. . 11 ! r AMMM� _V-/Jumbo Jet L Golf Distance Caddv 00 .C=:) lA CTI "/"Ydw Cats uselF, -A � S I L / L DZ! / /E I