Item 4B%-, Ly UL tivutll lams. K--Aaa
MEMORANDUM
May 31, 2006
TO: Honorable Mayor and Members of City Council
FROM: Shana K. Yelverton, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting
June 6, 2006
REPORTS
4A. Mayor's Report. No report planned.
413. City Manager's Report:
1, HOA Water Partnership Pram Sharen Jackson will provide a brief update on the
program.
Z. Sidewalk Sale announcement. Economic Development Specialist Stefanie Wagoner
will make a quick presentation on the Sidewalk event scheduled. for Saturday, June 10,
4C. SPIN Board Report Ray Tremain, SPIN Representative 9E, will be present to provide a brief
report.
4D, School District Repo The school district report for this meeting will be presented by CISD
Superintendent Dr. David Faltys.
CONSENT AGENDA
As has become our practice, provided as part of your packet are the power point presentations
prepared for the consent agenda items. These presentations include voice tags. By simply
clicking on the "audio" link on the agenda, the power point slides will pull up and you will be
able to watch a presentation on the item. Of course, we will continue to provide these
presentations during your meeting upon request. If you encounter any trouble with the
technology, contact Gary Gregg or Ben Thatcher.
5A. Approve the minutes for the Ma 16 2006 regular Cily Council meeting; the M4Y 30. 2006.
continuation City Council meeting. and the Mgy 30. 2006. special Cily Council meeting. The
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting June 6, 2006
Page 2 of 20
minutes from the May 16 meeting are included in your packet. The minutes from the May 30
continuation and special meetings will be emailed to you as soon as possible. Contact Lori
Farwell with questions on this item.
5B. Excuse a member of the Plannin and Zoning Commission for an absence from a meeting.
Robert Hudson was absent from the May 18 Planning and Zoning Commission meeting.
5C. Award of bid to purchase, deliver. install and maintain an internet protocol storage area
network (IP SANS and E -mail archival system. inclusive of training of information technology
p ersonnel to MPC --G. LLC for $39.063. The purchase of this equipment will allow for the
storage of all of the city's data on a consolidated platform that is highly redundant and reliable.
The email archival solution will ensure that we have an effective method for preserving city e-
mail, an important issue since these are public documents that are open to the public upon
request. Funds for this equipment are included in the Support Services budget.
Please contact Jim Blagg or Gary Gregg with questions on this item.
51). Resolution No. 06 -027. Appoint members to the Tax Increment Reinvestment Zone #1 Board.
Four terms have expired on the TIF Board, requiring reappointment. This resolution provides
for the reappointment of Mayor Andy Wambsganss, Mayor Pro Tem Carolyn Morris and
Councilmember Laura Hill to new two year terms. The resolution also provides for the
appointment of Councilmember Vernon Stansell. The new terms expire in 2008.
Contact Ben Thatcher with questions on this item.
5E. Authorize a Scope of Services Agieement with the Southlake Chamber of Commerce for
FY2005 -06. This is our standard scope of services agreement with the Southlake Chamber of
Commerce, delineating services that they will perform on our behalf for an annual amount of
$15,000. Some of the services provided by the Chamber include:
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting .Tune 6, 2006
Page 3 of 20
• Production of street maps
• Production of membership and community directories
• Distribution of relocation packets to prospective residents
• Host Leadership Southlake in conjunction with the City of Southlake
• Host community events, such as Oktoberfest
• Co- sponsor Southlake Sidewalk Sale
• Organize and host an annual awards banquet, recognizing community
contributions
• Promote Southlake at tradeshows
• Provide editorial space in the Chamber newsletter
• Coordinate with city on possible leads
• Provide two ex- officio board seats (City Manager, Economic Development Dir.)
• Others
Under the terms of the agreement, the City also provides services to the Chamber, generally in
the form of support. This year, we are agreeing to work with them on the use of the city's cable
channel and meeting room space.
Please contact Greg Last with questions on this item.
5F. A rove Southlake Crime Control and Prevention District FY2005 -06 Budget Amendment.
The Southlake Crime Control and Prevention District Board of Directors has approved budget
amendments totaling $683,500. The funds will be used for:
• Furniture and records shelving system for West DPS
• Assessment and repairs of structural issues at West DPS
• Architectural fees related to the design of the central DPS facility
According to the District's budget policy, City Council must now act on the spending plan by
approving or denying it. Under the terms of the policy, Council may not modify the plan. If
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting June 6, 2006
Page 4 of 20
there are changes that you would like to make, we would need to sit down and discuss those
with the Board.
Contact Sharen Jackson or Rick Smith with questions on this item.
SG. Authorize a professional services agreement with RPGA DesigLi Group. Inc. for the design and
construction of a centrally located DPS facility. The Crime Control and Prevention District
Board of Directors have been working over the last few months to develop a new plan for the
central DPS facility. Part of their effort has included renegotiating the contract with RPGA
Design Group, Inc. for architectural services.
The professional services agreement before you includes the following scope of work:
• Needs assessment/programming
• Schematic design
• Construction documentation and specifications
• Cost estimation
• Assistance in pre -bid and pre - construction meetings
• Construction administration to include pay submittal review and progress analysis
• Shop drawing review
• Clarification of construction issues
The total project cost is estimated at $1,668,000. The bulk of the cost is for architectural and
engineering design ($1,046,000), with the remainder for needs assessment, surveys,
environmental studies, technology, and contingencies. The funds for this project will come
from the Crime Control and Prevention District budget. Initial funding for the services
provided during this fiscal year has been approved by the CCPD Board.
Please contact Rick Smith with questions on this item..
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting June 6, 2006
Page 5 of 20
5H, Authorize a professional services agreement with Intermedix for ambulance billing services.
This agreement outsources the collection of ambulance fees to a private company. By entering
into this agreement, staff expects collection rates to improve. Intermedix will provide for
insurance claims processing, something our residents must currently handle on their own.
Intermedix is currently used by Keller, Bedford, Colleyville, Euless and Richland Hills,
You will note that the next item on the agenda is a resolution to amend the fee schedule. We
need to amend the transport fee from $300 to $855. This new fee is more in line with charges
adopted by other cities.
Contact Sharen Jackson with questions on this item,
51. Resolution No. 06 -016. Amending the fee schedule. This resolution provides for three
amendments to the schedule. First, it increases the ambulance transport fee from $300 to $855,
per the proposed contract with Intermedix, Second, it provides a fee of $300 for processing a
comprehensive plan amendment through the planning department. Finally, it increases the off-
duty police charge from $25 per hour to $32,50 per hour, and adds an administrative processing
fee for that service.
The memo from Finance Director Sharen Jackson provides the justification for these
adjustments. Please feel free to contact her if you have any questions on this item.
5J. Resolution No. 06 -028. Annual review of investment policy and investment strategies. Based
on the annual review of our policy, staff has identified some rr�nor language changes that need
to be made, primarily due to changes to the Public Funds Investment Act and recent
organizational changes. Note that the policy and proposed amendments have been reviewed by
our financial advisor.
Please contact Sharen Jackson if you have any questions on this item,
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting June 6, 2006
Page 6 of 20
5K. Authorize a Residential Developers Agreement with Terra Land Management, Inc. for
Patter.son's Pond Phase IL a 5 -lot addition located on the east side North Kimball Avenue
south of Patterson Way. This is a standard developer's agreement for the installation of water
and storm drain lines, and public street paving. Note that the park fees are being "covered" by
the carryover credits the developer achieved when he dedicated 1.3.52 acres of parkland over
and above the required parkland dedication required for The Cliffs at Clariden Ranch.
Contact Bob Price with questions on this item.
5L. This item left intentionally blank.
5M. ZA06 -051 Plat Revision for Tuscan Ride Phases I and II, located at the northeast corner of
Randol Mill Avenue and M=an Road. Current Zonin : MH Manufactured Housing District.
SPIN Neighborhood 412. This is a simple plat revision to eliminate unnecessary easements
and to combine both Phase I and Phase 11 into a single plat document.
Contact Ken Baker or Dennis Killough with questions about this item.
5N, ZA06 -062, Plat Revision for Lots 1R1R. 2RL 3RL 4RL 5R1 6R1R. 6R3R, 6R4R, 6R5R and
7RL Block A, 114 and Carroll Addition. located on the northwest corner of East State
Highway 114 and North Carroll Avenue. Current Zoning: S -P -1 Detailed Site Plan District and
C -3 General Commercial District. SPIN Neighborhood #6. The purpose of this plat revision is
to abandon and revise some common access easements. This plat revision does not increase the
number of lots within the subdivision,
Contact Ken Baker or Dennis Killough with questions about this item,
50. A rove proposed sidewalk projects for construction using FY 05 -06 Capital Improvement
Plan funds. The FY 2005 -06 budget included over $300,000 for sidewalk construction. The
memo in your packet provides aerial maps of the proposed locations and a description of the
location. Recall that $200,000 was allocated in the Strategic Initiative Fund and just over
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting .Tune 6, 2006
Page 7 of 20
$100,000 in SPDC for trail projects north of FM 1709. Nine segments in various locations
throughout the city are proposed,
We are seeking your approval on the proposed segments, Once we finalize the plan, the Public
Works Department will coordinate the construction process. We hope to be able to work with
the City of Grapevine through an interlocal agreement to take advantage of their annual
contract for flatwork.
Contact Ken Baker, Steve Polasek or Bob Price if you have questions about this item.
5P, Resolution No. 06 -031. Support narning a U.S. NM Ship the USS Fort Worth. Mayor
Moncrief and the Fort Worth City Council are asking for your support in naming a U,S. Navy
Ship the USS Fort Worth. The Tarrant County Mayors' Council will also consider this item at
its June meeting. Your packet includes the information we have received from the City of Fort
Worth.
5Q, Ordinance No. 480- III.2" Reading. Amending the Comprehensive Zoning Ordinance No. 480.
as amended. as it pertains to Section 45. Specific Use Permits. ITEM WITHDRAWN DUE
TO DENIAL ON FIRST READING. This item has been placed on your agenda for those
tracking the case, since the public hearing has been advertised.
5R. Resolution No. 06 -030. ZA06 -055 . Specific Use Permit for automobile and motorcycle sales
rental and service on pro located at 2815 Exchange Boulevard. Suite 300. The rinci al
use being proposed at this location is rental of motorcycles. Current zoning: I -1 Light Industrial
District. SPIN Neighborhood 47. WITHDRAWN DUE TO DENIAL OF REQUIRED
ZONING AMENDMENT (ORDINANCE NO. 480 -III). This item has been placed on your
agenda for those tracking the case, since the public hearing has been advertised.
Honorable Mayor and Members of City Council
Agenda Item. Comments and Other Items of Interest
City Council meeting June 6, 2006
Page S of 20
PUBLIC HEARINGS
7A. Ordinance No. 635 -A. 2n Reading, Amending Chapter 2. Article V1. Code of Ethics and
Conduct of the Southlake Ci Code to comply with provisions of Chapter 171 and Chapter 176
of the Texas Local Government Code. including provisions for filing Conflict Disclosure
Statements. and providing for adoption of an Employee Business Code of Conduct. PUBLIC
HEARING. As we discussed in March, the city's ethics ordinance has been revised to reflect
requirements of HB 914, codified as Chapter 176 of the Texas Local Government Code. It
extends the disclosure requirements to all employees. Additionally, the Ethics Ordinance has
been revised to reflect changes in state law and has been "cleaned up" to eliminate
repetitiveness, for ease of reading and understanding.
The amended ordinance now requires the City Manager to prepare and bring to City Council,
for adoption by resolution, an Employee Business Code of Conduct, to be incorporated into the
City's Personnel Policies. Item 7B on your agenda is a resolution adopting the Business Code
of Conduct.
Contact Kevin Hugman with questions on this item.
7B. Resolution No. 06 -029. Amending the Ci of Southlake Personnel Policies to adopt an
Employee Business Code of Conduct as provided for b Cha ter Z Article VI Code of Ethics
and Conduct. Southlake Ci Code. This Code delineates the behavior expected from all city
employees when dealing with one another, the public, elected officials, or otherwise. Note that
this Code is the culmination of many months of work by Department Directors and the Human
Resources Department staff. We have had numerous discussions on this topic, and the
proposed Code reflects the collective desire of the senior management staff to promote the
highest level of integrity within our organization.
The Code addresses issues such as diversity, workplace safety, professionalism, political
involvement, distribution of information, outside employment, conflicts of interest,
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting .Tune 6, 2006
Page 9 of 20
responsiveness, respect for private property, gifts, bidding, contracting, information access and
management, confidentiality, environment, public resources, financial integrity and ethics.
Contact Kevin Hugman with questions on this item.
X. Ordinance No. 480 -480. 2" Reading ZA05 -058. Zoning Chan e and Concept Plan for
Southlake Crossroads f.k.a. Carroll Crossroads on property described as being a portion of
Tract 4G. O.W. Knight Survey. Abstract No. 899• located at the southwest corner of East
Southlake Boulevard and South Carroll Avenue. Current Zoning: AG A 'cultural District.
Requested Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood #9e. PUBLIC
HEARING. This site is located on the south side of E. Southlake Boulevard just west of the
Prade air strip and approximately 350 feet west of South Carroll Avenue. The plan proposes
the development of two retail buildings totaling approximately 27,100 square feet adjacent to
Southlake Boulevard and five retail/office buildings totaling approximately 49,500 square feet
on the southern half of the site adjacent to the future Zena Rucker Road.
Under the "S -P -2" zoning the applicant proposes the following (see Attachment Q:
• C -2 local - retail commercial district uses and development regulations to exclude the
following uses:
o bakeries; cleaners, laundries and/or laundromats; grocery stores and/or meat
markets; newsstands; tea -rooms and/or "take -out" food restaurants. Although
the documents submitted with this application still reflect this proposal, the
applicant amended this at the Planning and Zoning Commission to only
eliminating laundries and /or laundromats, grocery stores and/or meat markets;
• Front Yard — not less than 30 foot along F.M, 1709, Not less than 20 foot for all other
streets;
• Floor Area -- maximum area of 40,000 square feet per structure;
• Loading Spaces — no loading spaces shall be required for the development; and
• Architecture similar to renderings.
The following variances are being requested (see Attachment C):
Honorable Mayor and Members of City Council
Agenda Item. Comments and Other Items of Interest
City Council meeting June 6, 2006
Page 10 of 20
• Public Street R.O.W. — minimum 60 foot required, 50 foot R.O.W. with 31 foot
pavement width proposed; and
• Driveway Stacking — minimum 150 foot required, requesting as shown on concept plan
The Planning and Zoning Commission recommended approval (5 -0) on February 9, subject to
the concept plan review summary #4 dated February 3 and subject to the following:
a noting that the permitted uses shall allow all C -2 uses with exception of laundromats,
grocery stores and meat markets;
* dry cleaners shall be limited to a maximum of 2,500 square feet with no on -site clearing
or pressing processes;
• all buildings adjacent to the street must have store fronts facing the street;
+ the east driveway on Southlake Boulevard must be right- in/right -out; and
• approving requested regulations and variances except as noted.
The plan does not comply with the City's land use plan, This area has an underlying "Office
Commercial" designation with an optional T -I on the north and T -2 on the south portion. Any
approval of this request as currently proposed must include ,justification, A . justification letter
has been provided by the applicant and is included as part of attachment `C'.
Contact Ken Baker with questions on this item.
7D. ZA05 -173. Preliminary Plat for Tracts 4G, 4D1. and 4EI. O.W. Knight Survey, Abstract No.
899. The pro a roximatel 19.3 acres located at the southwest corner of East Southlake
Boulevard and South Carroll Avenue. Current Zoning: AG District. Fro used
Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood 49e. This is the preliminary
plat for the aforementioned zoning case. The plat is, of course, subject to your approval of the
appropriate zoning change on each lot.
Contact Ken Baker or Dennis Killough with questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting .Tune 6, 2006
Page 11 of 20
7E, Ordinance No. 480 -490. 2" Reading. ( ZA06 -029 Zoning Change for proposed Saddleback
Ride Estates located at 330 through 360 West Bob Jones Road. Current Zoning: RE Single
Family Residential Estate District and AG Agricultural District. Requested Zoning: SF -1A
Single Family Residential District. SPIN Neighborhood #1, PUBLIC HEARING. Spectra
Land, L.P is requesting approval of a zoning change from "RE" Single Family Residential
Estate District and "AG" Agricultural District to "SF -1A" Single Family Residential District.
The applicant is proposing 32 lots on a gross land area of 42.40 acres. The average lot area is
1.15 acres.
A variance is requested to the subdivision ordinance requirement for two planned points of
access, the staff recommendation for a street stub into the west boundary and the cul -de -sac
length in excess of 1,000 feet. The applicant has committed to meeting the minimum
requirements of the City's Fire Code by installing a fire sprinkler system in all homes.
The Planning and Zoning Commission recommended approval (5 -1) noting willingness of the
applicant to attach the concept plan to zoning and all amenities as presented; and directing
applicant to provide tree conservation plan to City Council. Chairman Boutte dissented.
Council approved on first reading on May 30. The staff report includes the motion wording if
you would like to review it.
Contact Dennis Killough or Ken Baker with questions about this item.
7F. ZA06 -030 Preliminga for Saddleback Ride Estates located at 330 through 360 West
Bob Jones Road. Current Zoning RE - Single Family Residential Estate District and AG
Agricultural District. Proposed Zoning: SF -lA Single family Residential District. SPIN
Neighborhood #1. The preliminary plat proposes 32 lots with an average lot area of 1.15 acres.
A variance to the subdivision ordinance requirement for two planned points of access and the
staff recommendation for a street stub into the west boundary are requested, The applicant has
committed to meeting the minimum requirements of the City's Fire Code by installing a fire
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting June 6, 2006
Page 12 of 20
sprinkler system in all homes. Approval of the plat is subject to receiving approval of the
appropriate change of zoning,
Contact Ken Baker or Dennis Killough if you have questions about this item,
7G. Resolution No. 06 -019, CP06 -001 Land Use Plan amendment from Low Density Residential
to Medium Densitv Residential for Uproximately 29.85 acres located at 945 and 985 Randol
Mill Avenue and along the north side of Gifford Court (proposed Palomar Estates. PUBLIC
HEARING. This item is associated with the rezoning request for Palomar Estates, which
proposes 33 residential lots at a net density of 1.27 dwelling units per acre as part of a
Residential Planned Unit Development district. Since this property is shown as Low Density
Residential on the city's Future Land Use Plan, and the applicant is seeking to rezone the
property as a medium density development, this amendment must be processed before your
adoption of the zoning on second reading.
Please contact Ken Baker with questions on this item.
7H. Ordinance No. 480 -489. 2" Reading. ZA06 -027 Zoning Change and Development Plan for
p roposed Palomar Estates located at 945 and 985 Randal Mill Avenue and 2090 through 2186
Gifford Court. Current Zoning: AG Agricultural District. Requested Zoning: R -PUD
Residential Planned Unit Development District, SPIN Neighborhood #12. PUBLIC
HEARING. The applicant is requesting R -PUD zoning on this property, located along the east
side of Randol Mill Avenue and the north side of Gifford Court (private drive). Thirty -three
residential lots are proposed on 29.85 acres (gross land area). The regulations have been
drafted to follow the permitted uses and regulations of the SF -20A single family residential
district, The staff report provides all of the particulars.
A variance to the subdivision ordinances requirement for two planned points of access and the
staff recommendation for a street stub into the southern boundary are requested.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting .Tune 6, 2006
Page 13 of 20
The Planning and Zoning Commission recommended approval of this item, granting a variance
for access and noting the applicant's willingness to meet fire code requirements by installing
sprinklers in all homes or providing a secondary point of access for emergency use only.
Council approved this item on first reading at your May 30 meeting, The staff report includes
the motion language for your reference.
Please contact Dennis Killough or Ken Baker with questions on this proposal.
7I. ZA06 -028. Prelimingg Plat for Palomar Estates located at 945 and 985 Randol Mill Avenue
and 2090 through 2186 Gifford Court. Current Zoning'. AG Agricultural District. Pro osed
Zoning: R -PUD Residential Planned Unit Development District. SPIN Neighborhood #12.
This is the plat associated with the above - mentioned rezoning request. Note that this plan does
not propose two points of access. The applicant proposes to address the minimum
requirements of the City Fire Marshal by adding a note stating that all homes will either be
protected by sprinklers or a secondary emergency access will be provided. A variance has been
requested from the requirement of street stubs at approximately 1000' intervals. Staff has
recommended a street stub into the south boundary.
Contact Ken Baker or Dennis Killough with questions on this item.
7J, ZA06 -051, Site Plan for Wyndham Plaza Phase 3 — Weirs Furniture, located at Gateway Plaza
Phase 11, directl south of the 24 -Hour Fitness complex. Current Zoning: S -P -2 Generalized
Site Plan District. SPIN Neighborhood #7. PUBLIC BEARING. This site plan proposes the
construction of a 12,000 square foot retail building and a 56,000 retail furniture store building.
A variance to the articulation requirements on the north side of Building 5 is requested.
The Planning and Zoning Commission recommended approval at the May 18, 2006 meeting,
granting the variance to the articulation requirements on the north side of building 5.
Contact Ken Baker or Dennis Killough with questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting June 6, 2006
Page 14 of 20
FIRST READINGS
8A. Ordinance No. 480 -481. 1 St Reading f ZA05 -1451 Zoning. Change and Site Flan for Bicentennial
Plaza located at 410 West Southlake Boulevard. Current Zoning: C -2 Local Retail Commercial
District. Requested Zoning: S -P -1 Detailed Site flan District. SPIN Neighborhood #10. I
a roved at first reading, the public hearin g will be held June 20 2006. We have attempted,
unsuccessfully so far, to continue our discussions with Mr. Kirk Williams on this project. (I
understand he is out of town and cannot be reached,) Allen and I have discussed the need to
get Mr. Williams to put the applicant's best Gaffer for an agreement on use of park property for
parldng and access to Bicentennial Drive in writing for Council's consideration, but we do not
have a commitment to do so yet. We will continue to work to that end. In the meantime, the
item is on the agenda and may be considered at your next meeting.
The following information — which has been provided to you in previous packets -- describes
the zoning request in detail.
Under the proposed S -P -1 zoning, the pr irnar-y site plan proposes approximately 12,550 square
feet of retail floor space and construction of 20 of .f site parking spaces and a driveway within
the adjacent Bicentennial Park property. An additional 24 of
rsite parking spaces within the
park property are also shown for future construction. This plan is dependent upon approval of
a separate access and parking agreement between the City and the property owner. The
proposal appeared before the Park Board and received a recornrnendation. The
following uses, regulations and variances are proposed under the S -P -1 zoning and site plan:
• There shall be a side yard setback of not less than ten feet along the east boundary;
• concrete tilt -wall with a stained finish as shown on the building elevations;
e Parking— 72 parking spaces required-requesting 10% reduction or 6.5 spaces;
• The following variances to the Driveway Ordinance No. 634 are requested under the S-
P -1 site plan:
o Driveway Spacing — minirnurn 2.50 feet required, for right- in/right -out drives - 80
feet and 219 feet proposed; and
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting June 6, 2006
Page 15 of 20
o Driveway Stacking — minimum .SO feet required - 41 feet proposed
The Planning and Zoning Commission recommended approval (6 -0) on February 23, .subject to
the site plan review summary #l3 dated February 17; noting that the S -P -1 zoning and site plan
is preferred; approving the alternate C -2 zoning revised site plan; and granting the requested
variances.
Contact Dennis Ki.11ough with questions on this item.
8B, Ordinance No. 480 -487 1" Reading ZA05 -142 Zoning Change and Development Plan for
Continental Greens on pro located at 2020 through 2300 West Continental Boulevard.
Current Zoning: AG A icultural District, SF -30 Single Family Residential District, and S -P -1
Detailed Site Plan District. Requested Zoning: TZD Transition Zonin District. SPIN
Nei hborhood 416. ffapproved at first reading, the public hearing will be held June 20
2006 The applicant for this item is requesting a zoning change to a Transition Zoning District
on a 9.41 acre tract located on West Continental Boulevard, The applicant has worked
extensively with the neighborhood on the development plan, The proposed development now
consists of 23 residential lots, four office pads on two lots, and 1.86 acres of open space.
A complete project report is included in your packet for your reference. This report is a
part of the zoning application and will become part of the ordinance if the project is
approved, Since the application and project report includes so many details, I would
refer you to it for project specifics, rather than repeating them here.
The Planning and Zoning Commission recommended approval of the plan April 20, 2006;
granting variances allowing parking in front of office buildings on the northwest corner; block
size; front loaded garages on lots less than 60' wide on the east; and, front loaded garages
taking up more than 30% of the front fagadc width; noting the applicant agreed not to allow
banks, medical offices, or retail; noting the applicant's willingness to come up with a landscape
concept plan for the primary entry median with both canopy and ornamental trees; and, noting
the applicant's willingness to design an appropriate masonry and landscaping fence along
Continental Boulevard.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting .Tune 6, 2006
Page 16 of 20
City Council granted the applicant's request to table on May 2 and May 16.
Contact Ken Baker with questions on this item.
DISCUSSION ITEMS
I IA. Discuss the Scope of Services desired for the Branding Initiative and any related to ics. This
item has been placed on your agenda so that Council can provide direction on this important
project. A request for proposals has been developed and is included in your packet outlining a
scope of services for the branding project for your review. Additionally, we have provided an
option for a Branding Advisory Group. This format is simply a suggestion — obviously City
Council can structure the oversight of the process in any mariner you deem appropriate. We do
anticipate posting the related meetings in such a way to allow all CounciImembers to
participate.
Councilmember Morris has suggested that this process be integrated with the effort on the
Urban Design Study. Greg Last will present ideas on how to coordinate the two processes
during his presentation on Tuesday evening.
Please contact Greg Last if you have questions on this item.
OTHER ITEMS OF INTEREST
l . Click it or Ticket Carn ai Monday May, 22, 2006 was the beginning of "Click it or Ticket,"
a national campaign focusing on the education and enforcement of safety belts and child
restraint systems. The Southlake Department of Public Safety Traffic Division initiated the
educational portion prior to the campaign with media releases and fliers. The Traffic Division
is presently working through the third day of the campaign and has Issued 28 citations to
motorists for not buckling up. Officers assigned to the Patrol Division have also been
conducting enforcement but those numbers are not available at this time,
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting June 6, 2006
Page 17 of 20
Contact Rick Smith with questions on this item.
2. Town Square Enforcement. Since the opening of Phase II of Town Square, parking
issues and pedestrian traffic have increased. Prior to the opening of Town Square, DPS Traffic
Division issued a media release in reference to stop sign enforcement. The goal was to warn
and educate the public prior to the increased volume of traffic after the grand opening. Areas
of Phase II (Grand Ave.) have been identified with parking issues and many parking violations
are occurring. Along with enforcement, staff is working with the Fire Marshal and the
developer to make some changes that will improve the parking situation and improve
pedestrian safety. Contact Rick Smith with questions on this item.
3. Urban Design Study Staff will begin negotiating a Professional Services Agreement with
Townscape Inc. to undertake the Southlake Urban Design Study. See the memo from staff
included with my memo.
Contact Ken Baker with questions on this item.
4. Library Retailing Techniques class developed by KeLTY McGeath, Library Administrator Kerry
McGeath was asked by the University of North Texas to create an online class for continuing
education opportunities for library staff. The course is now available and marketed nationally.
It is a one -hour course titled Library Retailing Techniques. The course taps Kerry's 25-year
retail career and attempts to identify basic retail concepts and adapt there to a library situation.
The course will be available nationally for a five year period with updates written every six
months, Kerry was also asked by the Texas State Librarian, Peggy Rudd, to provide workshops
on the same topic at locations throughout the state beginning next year. An article titled
"Library Service as a Commodity" will also appear in the fall issue of the Texas Library
Journal,
Contact Rick Smith with questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting June 6, 2006
Page 18 of 20
5, Business Book Club The library and the Southlake Chamber of Commerce have combined
efforts to present a "Business Book Club" where members read and report on business or
management books that they have recently read. The book reports are included on the
Chamber of Commerce's website so any interested party could see what is being read and the
written report. The library will be providing a core of business and management books to make
available to anyone interested in participating. The library also provides resources for the
business community, such as electronic resources for research and an excellent selection of
business magazines that are available for checkout. Book Club meetings are the third Friday of
each month at 9:00 a.m. in the library. The first meeting in the library occurred in May and
was very well attended, Anyone can attend and discuss their chosen book, as long it is business
or management related,
Contact Rick Smith with questions on this item.
6. Sister City Tome. Japan Ma or and Guests to visit Southlake Jul 2 — 6. 2006. In honor of our
City's 50'' Anniversary, Mayor Takahisa Fuse and his wife Kieko Fuse and twenty -four other
guests from Tome, Japan will be visiting Southlake July 2 through July 6. As a part of their
visit, on June 3, Mayor Wambsganss and Mayor Fuse will be resigning the Sister Cities
Agreement between the two cities. The previous agreement was between Southlake and
Toyoma, Japan (Toyoma merged with nine other communities to form the City of Tome). In
addition to the signing, a number of special events are currently being planned for the day to
include dinner, a public performance by eight Japanese dancers from Tome during the City's
Stars and Stripes event, and a reserved viewing area for our guests to enjoy the fireworks show.
More details will follow as the schedule becomes finalized,
Contact Steve Polasek with questions on this item.
7. Bicentennial Baseball Field. Staff is currently working to address a variety of challenges
surrounding the short and long term viability of the existing baseball fields at Bicentennial
Park. In their simplest form, these challenges can be broken down into three categories: 1) soil
conditions; 2) irrigation/water quality; and 3) maintenance. The soils in Bicentennial Park
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting June 6, 2006
Page 19 of 20
consist primarily of clay creating poor drainage conditions and difficulty for proper root
establishment. Irrigation has been an ongoing issue given the piece meal construction over the
years. Staff is making progress in this area and anticipates marked improvements over the
course of the year. Water quality remains a concern. As a result of recent drought conditions
the well water used to irrigate the park is becoming increasingly saline due to decreasing
aquifer levels. As an example, saline on field #9 has increased from 198 ppm to 492 ppm
(target is less than 20 ppm), In regards to maintenance, we recognize staffing levels for our
parks may not be adequate to provide the higher level of service our community may desire.
The Community Services Management Study is nearing completion and will provide staffing
recommendations based on varying levels of desired maintenance.
In an effort to enhance our service levels, staff has begun a program to recondition and improve
the existing facilities and have enlisted the services of Dr, James McAfee for soil and turf
consultation and Schrickel, Rollins and Associates for infield grading plans. Some of the steps
involved include the redesign and installation of improved irrigation systems providing for
optimal coverage and delivery (on- going); excavation of clay soils on the infields of fields 4, 5,
6, 7 and 10 and replacement with a sandy -loam mix and new turf; and continued aeration, top
dressing, fertilization and chemical programs on the infields of fields 8, 9 and all outfields areas
(on- going). Project cost estimates, bid specifications, and implementation for work to be
performed by in -house staff is currently underway.
Additionally, staff is reviewing the current operational structure to enhance our focus on
athletic fields through staff redeployment, advanced ballfield maintenance practices, training,
and experience. An oversight procedure is also being established via a weekly check list
system designed to alert staff and the Association of any issues and maintenance concerns that
are developing. This procedure is specifically designed to identify and address issues before
they create greater concerns.
While there are many short and long term variables involved with the current conditions of the
baseball fields, the efforts outlined are intended to re- establish and maintain the turf areas at a
level acceptable to both the Southlake Baseball Association and the City.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting ,Tune 6, 2006
Page 20 of 20
Contact Steve Polasek with questions on this item.
8. Attachments
0 Memo from Ken Baker in reference to consultant recommendation for the Southlake Urban
Design Study;
9 Partners in Mobility presentation to the Texas Transportation Commission on May 25, 2006
(hard copy only).
SKY
Staff d irect Phone Numbers:
Baker, Ken, Director of Planning, 748 -8067
Blagg, Jinn, Assistant City Manager, 748 -8601
Farwell, Lori, City Secretary, 748-8016
Hugrnan, Kevin, Director of Human Resources, 748 -8193
Jackson, Sharen, Finance Director, 748 -804.2
Last, Greg, Director of Economic Development, 748 -8037
Polasek, Steve, Director Community Services, 748 -8018
Price, Robert, Public Works Director, 748 -8097
Smith, Rick, Director of DPS, 748 -8108
Thatcher, Ben, Assistant to the City Manager, 748 -8005
Yelverton, Shana, City Manager, 748 -8001
Uity of bouttilaKe, i exas
MEMORANDUM
May 31, 2006
TO: Shana Yelverton, City Manager
FROM: Ken Baker, AICP, Planning Director
SUBJECT: Consultant Recommendation for the Southlake Urban Design Study
Action Requested: None,
Background
Information: One of the ley recommendations of the Southlake 2025 Plan -Phase II was to
undertake a detailed urban design study of the City's three (3) main roadway
corridors (FM 1709, FM 1938 & SH 114) and of a special district along FM 1709
from Carroll Avenue to Village Center Drive.
The goals of the study are as follows:
• Foster a unique and attractive character for Southlake to support an image
which is distinct from other communities including recommendations for
wayfinding and entry portals;
• Create opportunities for new public places;
• Create great streets;
• Enhance the visual quality of developments and scenic areas;
• Evaluate the feasibility of and prioritize the construction of raised landscaped
medians with left turn lanes along FM1709,
• Identify and prioritize pedestrian mobility along the three corridors;
• Identify resources to support implementation;
• Provide project cost estimates; and
• Establish priorities for funding.
In April 2006, the city issued a revised Request for Qualifications (RFQ) to solicit
consultants to undertake this study. The City received 4 consultant qualifications
from the following firms.
« Carter & Burgess;
• Townscape Inc.;
• Sage Group; and
• TBG Partners.
The City interviewed the consultant teams on Friday, May 26 and Tuesday, May
30, 2006 and is recommending Townscape Inc. as the preferred consultant to
enter into a contract,
Townscape Inc, is partnering with Kimley -Horn and Associates to provide
planning, urban design, landscape architecture, and transportation planning
services that are critical to this study. Townscape Inc. and Kiley Horn have
Southlake Urban Design Study
May 31, 2006
Page 2 of 8
undertaken various corridor and other projects including the re- invention of Belt
Line Corridor for Addison, Loop 820 Corridor in North Richland Hills, 1-20
Corridor in Benbrook, Rockwall Corridor Overlays, and Southlake 1995 Corridor
Study.
The project is proposed to begin in late July 2006 and be completed in January
2007.
Financial
Considerations: The estimated cost of the study is $60,000. At this time staff is requesting City
Council to authorize City Staff to start negotiation of the scope of work and fees
with the preferred consultant team based on the budget and identified priorities.
The final contract and the associated scope of work and fees will require City
Council approval and will be on the July 18 regular meeting agenda.
Citizen Input/
Board Review: Not Applicable.
Legal Review: None at this time
Alternatives: None
Supporting
Documents: Firm Profile
Examples of Townscape Inc. projects.
Staff
Recommendation: City Staff shall begin negotiations on a Professional Services Agreement with
Townscape Inc. to undertake the Southlake Urban Design Study.
Southlake Urban Design Study
May 31, 2006
Page 3 of 8
ATTACHMENTS
Cite of Southlake
City Secretary's Office
1400 Main Street, Suite a 10
Soutlrlake, TX 76092
RE: Qualifications for Souihlake Urban I)esitn Study
Dew X'lada7netSir:
W 10 HL -Ara rtm
G_3,, TxMtt'!56
R*2t {.9206 t'D
F«t ?'A9"r7C;�5
wti:c:inG =1. rk
ltd �Andn -:. 7A
wAw1uAn Cz;e1'Aa
On behalf of Tott Inc and our sub - consultant, Kinfley-Horn and
Associmes, Inc ,the are pleased to submit a statement of'interest and
qualifications for the Southlake Urban Deign Study
Tonnscape, Inc is a national t.otvrr planning and urban design finn that
creates achievable visions for linable communities brouglr plans, policies,
standards and design Our focus is the creative interplay between planning
and desit_'n that can result in distinctive_ memorable, livable communities.
Our tvork has ranged from hiti:htvay corridor plans to town centers; from
urban villa-e development to city spaces and walkable streets. Some
corridor proiects the have prepared include the re�rinvention of Belt Line
Corridor for Addison- urban desia -ri standards far Ge. Tgctown, T\- North
Richland Hills 820 Corridor (tvitlr Kinrlev- Honr ), Benbrook 120 Corridor' and
Tot% n Center,. Rockwall Corridor Overlays, and Southlake's first Corridor
Plan
Kimley -Horn and ;associates, Inc. has become a leading consultant in the
planning of regional and statewide transporiation systems, corridor studies,
redevelopment plans, tr-ansportntion demand management programs, and
transportation impact assessments The firm has assisted numerous local and
state aucncies in developing innovative platys and programs for hotly short -
1e€m and long- ranee improvements.
- Clre teatrt of Kitnley and 'ro%\nscape has produced successful
redevelopment plans for many cities throughout the Dallas : Fart Worth
klevoplex. Our combined resources offer you expertise in urban design,
streetscape design, redevelopment plans, financing tools, transportation
planning, and more
T OWN PLANNING AND URBAN Destr.N FOR LtVAute COMMUNiT11:5
Southlake Urban Design Study
May 31, 2006
Page 4 of 8
Please feel free to plkone me if you Nvould like any additional information
We are excited abOLIt the opportunity to work with you and t11e citizens of'
Smithlal:e.
Fours auly.
Dennis Wilson, A1C'P
Principal
7 OWNSC APIS, Inc.
Attached: Resumes. PrnjecLi Streets and 1Re€`crences fior Toy \ -nscar e, Inc_
and l:intley•l -loo and associates
Southlake Urban Design Study
May 31, 2006
Page 5 o€'8
firrn profile
TOW'NSCAPE, Inc is a national town planning and urban design fnn that cro-
ales achievable visions for livable communities through plans, policies, slan-
da[ds and cksipn
TOWNSCAPE, Inc is dedicated to imprrwcment of l wns and the lives of the
people that live there through innovative planning that is rooted in a design
vision, and urban dcsign flint is rcinrorcrd wills sound planning policy
TOWNSCAPE INC.'s focus is the creative interplay between planning and de-
sign that can result in distinctive, memorable, livable communities. Our world
has ranged from highway coreidor plans to tms n centers. fruin urban dliagc
development to city spaces and walkable streets The TOiArNSCAPE Inc. princi-
pals have provicl`d serviecs for municipalities, stale and federal agencies.. major
national developers, Fortune 100 companies, national consulting firms and non-
profits; we have led dtT 10696 •Allidldl4 projects in 17 states, This experience is
ougmentedba the study?Estate af- the- artprojeckK and fimalcssprinciplas ofplacc-
makine in groat cities and classic towns throughout the world.
TOWNSCAPE Inc. exists to brine fresh thinking, vision, and vmrkable strate-
gies to complex community projects We %elcome tlt` opportunity to discuss
Yours.
TOWNWME, INC.. TCVIN P A`AN NS AhD ALAN ECSIGN POR INAB'LE CO3!? MITICS
Southlake Urban Design Study
May 31, 2006
Page 6 of 8
Townscape Inc, Project Examples
BENBROOK FREEWAY CORRIDOR PLAN
Scnbroak. T�xss
t7
u�.
Land tts® Pf'a
The Benbri7ewk Fr,=way Carridor Plan
bean as nn effort to idcntify appropri-
aic land uses for the city's extensive
intarstatc frontage, hat resulted in a
ncnv vision for Bcnbrook's fulurc
The Plan calls for a. new mixcd -usc.
pedestrian- orientedccntcr of isalkablc
streets, humnn- scaled architectum. eyc-
aatching detail and arban anxnities, It
also calls for an expansion of the city's
PFOPWm r0ft O MM
CKAMCrtrrt
Southlake Urban Design Study
May 31, 2006
Page 7of8
"I r�lllwzglo
DOWNTOWN ROCKWALL PLAN
Fbck 7walf, rExar
Tov.nscapc. Inc pm-
pared a plan for
Rockwell's historic
Dovw nioval. The goal is
to create a viEsrant tnixcd
use center which I+uilds
Oil The city's sense of his -
tory
In addition to land use
and dcvctoprncnt euidc-
lines, streetseapes were
derned and fixtures were
selected that would
complement the Down-
town, inner - residential
areas and the hvo state
highways which Tao
throuuh the Downtomm
arcRL -
lisle, s��::ll l: a ?iItTl�ijL,c,titj�t;�t t'
r
f�
DOWNTOWN ROCKWALL PLAN
Fbck 7walf, rExar
Tov.nscapc. Inc pm-
pared a plan for
Rockwell's historic
Dovw nioval. The goal is
to create a viEsrant tnixcd
use center which I+uilds
Oil The city's sense of his -
tory
In addition to land use
and dcvctoprncnt euidc-
lines, streetseapes were
derned and fixtures were
selected that would
complement the Down-
town, inner - residential
areas and the hvo state
highways which Tao
throuuh the Downtomm
arcRL -
lisle, s��::ll l: a ?iItTl�ijL,c,titj�t;�t t'
Southlake Urban Design Study
May 31, 2006
Page 8 of &
•MR k•R/ � �iF ll � t �lA �M
Clvnl:
Lity of For€'htrth
t ocatixn:
Fort Worlh, Terns
Sire:
Thra mik-1 ng aarflor
Services:
Men dnicn, slrsetscap3 d -r_-iT
and coat- uCt m drYcwm putki
inn -ter mnk rnaet rx�s; lranapertaGan
ram
tu ernents:
■ Bcolad real eiale vdL a alerrg tha
mff dcf
■ NaBanE3 NEW siruAurm ahie
acalbg a pEd-slrian mdronmant
pnhanwd btmhf ss cppur=Ues
Through em- ouraging taurrm aid
promd'm radewkcgTr nt
Nord, Main .1" t-reset Urban Design and
Corridor SEudsr
A facused urban design and stmetscapni Flan can heP a city
reinvent itsell, Desiring to pre-Ren its rich hisqorical f1mur while
enhancing cfportunilies for local businesses and touri�rn, il City
of hart Worth looked to Kimlay-f lam to rnake the axr)?cti:ln
The three-mil? rang North Main Street corridor extu:fs from the
dmnlmn County Ccurthousn- to the historic 5todgards ar'd
encompasses a varies) of larrj uses, transportalion m>j;T5, and
envirortnentai conditions Th? City wanly -d to d-nfine the communi-
tyos desires for the fulure of the corridor; and Kimley -Han woftd
wi th a committee reprasanfing community perspectfvas to dafine
the viskm for the enlire North Man corridor Mat:)rproj?ct respon-
sibililies were to dewlap urban cinign cxrrepts for the varioue
srctions along the oarriJx ar d pruede construction docunants to
the first mclion to be trust
c-
t.�JIAMI
Kimley -Horn & Associates Inc. Project Examples
c'.rr a,: i:m� r,ctiu rnrz nti;3.'F i:r v ; a,rl,rnuz: ;rp,•is iuu:in sr. :r ;rarr ..
sot hrnsrr. <srs.r�riasr rz_: �Ysa',•s
or
7zi , j }itY xw lags; r e ;ir, aV Co ,rry C u.rtAm- ino
cr;sr at !Li "rL- Sri :+: :r:✓,•:,jrr?-