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Item 4B%-, Ly UL tivutll lams. K--Aaa MEMORANDUM May 31, 2006 TO: Honorable Mayor and Members of City Council FROM: Shana K. Yelverton, City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting June 6, 2006 REPORTS 4A. Mayor's Report. No report planned. 413. City Manager's Report: 1, HOA Water Partnership Pram Sharen Jackson will provide a brief update on the program. Z. Sidewalk Sale announcement. Economic Development Specialist Stefanie Wagoner will make a quick presentation on the Sidewalk event scheduled. for Saturday, June 10, 4C. SPIN Board Report Ray Tremain, SPIN Representative 9E, will be present to provide a brief report. 4D, School District Repo The school district report for this meeting will be presented by CISD Superintendent Dr. David Faltys. CONSENT AGENDA As has become our practice, provided as part of your packet are the power point presentations prepared for the consent agenda items. These presentations include voice tags. By simply clicking on the "audio" link on the agenda, the power point slides will pull up and you will be able to watch a presentation on the item. Of course, we will continue to provide these presentations during your meeting upon request. If you encounter any trouble with the technology, contact Gary Gregg or Ben Thatcher. 5A. Approve the minutes for the Ma 16 2006 regular Cily Council meeting; the M4Y 30. 2006. continuation City Council meeting. and the Mgy 30. 2006. special Cily Council meeting. The Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting June 6, 2006 Page 2 of 20 minutes from the May 16 meeting are included in your packet. The minutes from the May 30 continuation and special meetings will be emailed to you as soon as possible. Contact Lori Farwell with questions on this item. 5B. Excuse a member of the Plannin and Zoning Commission for an absence from a meeting. Robert Hudson was absent from the May 18 Planning and Zoning Commission meeting. 5C. Award of bid to purchase, deliver. install and maintain an internet protocol storage area network (IP SANS and E -mail archival system. inclusive of training of information technology p ersonnel to MPC --G. LLC for $39.063. The purchase of this equipment will allow for the storage of all of the city's data on a consolidated platform that is highly redundant and reliable. The email archival solution will ensure that we have an effective method for preserving city e- mail, an important issue since these are public documents that are open to the public upon request. Funds for this equipment are included in the Support Services budget. Please contact Jim Blagg or Gary Gregg with questions on this item. 51). Resolution No. 06 -027. Appoint members to the Tax Increment Reinvestment Zone #1 Board. Four terms have expired on the TIF Board, requiring reappointment. This resolution provides for the reappointment of Mayor Andy Wambsganss, Mayor Pro Tem Carolyn Morris and Councilmember Laura Hill to new two year terms. The resolution also provides for the appointment of Councilmember Vernon Stansell. The new terms expire in 2008. Contact Ben Thatcher with questions on this item. 5E. Authorize a Scope of Services Agieement with the Southlake Chamber of Commerce for FY2005 -06. This is our standard scope of services agreement with the Southlake Chamber of Commerce, delineating services that they will perform on our behalf for an annual amount of $15,000. Some of the services provided by the Chamber include: Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting .Tune 6, 2006 Page 3 of 20 • Production of street maps • Production of membership and community directories • Distribution of relocation packets to prospective residents • Host Leadership Southlake in conjunction with the City of Southlake • Host community events, such as Oktoberfest • Co- sponsor Southlake Sidewalk Sale • Organize and host an annual awards banquet, recognizing community contributions • Promote Southlake at tradeshows • Provide editorial space in the Chamber newsletter • Coordinate with city on possible leads • Provide two ex- officio board seats (City Manager, Economic Development Dir.) • Others Under the terms of the agreement, the City also provides services to the Chamber, generally in the form of support. This year, we are agreeing to work with them on the use of the city's cable channel and meeting room space. Please contact Greg Last with questions on this item. 5F. A rove Southlake Crime Control and Prevention District FY2005 -06 Budget Amendment. The Southlake Crime Control and Prevention District Board of Directors has approved budget amendments totaling $683,500. The funds will be used for: • Furniture and records shelving system for West DPS • Assessment and repairs of structural issues at West DPS • Architectural fees related to the design of the central DPS facility According to the District's budget policy, City Council must now act on the spending plan by approving or denying it. Under the terms of the policy, Council may not modify the plan. If Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting June 6, 2006 Page 4 of 20 there are changes that you would like to make, we would need to sit down and discuss those with the Board. Contact Sharen Jackson or Rick Smith with questions on this item. SG. Authorize a professional services agreement with RPGA DesigLi Group. Inc. for the design and construction of a centrally located DPS facility. The Crime Control and Prevention District Board of Directors have been working over the last few months to develop a new plan for the central DPS facility. Part of their effort has included renegotiating the contract with RPGA Design Group, Inc. for architectural services. The professional services agreement before you includes the following scope of work: • Needs assessment/programming • Schematic design • Construction documentation and specifications • Cost estimation • Assistance in pre -bid and pre - construction meetings • Construction administration to include pay submittal review and progress analysis • Shop drawing review • Clarification of construction issues The total project cost is estimated at $1,668,000. The bulk of the cost is for architectural and engineering design ($1,046,000), with the remainder for needs assessment, surveys, environmental studies, technology, and contingencies. The funds for this project will come from the Crime Control and Prevention District budget. Initial funding for the services provided during this fiscal year has been approved by the CCPD Board. Please contact Rick Smith with questions on this item.. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting June 6, 2006 Page 5 of 20 5H, Authorize a professional services agreement with Intermedix for ambulance billing services. This agreement outsources the collection of ambulance fees to a private company. By entering into this agreement, staff expects collection rates to improve. Intermedix will provide for insurance claims processing, something our residents must currently handle on their own. Intermedix is currently used by Keller, Bedford, Colleyville, Euless and Richland Hills, You will note that the next item on the agenda is a resolution to amend the fee schedule. We need to amend the transport fee from $300 to $855. This new fee is more in line with charges adopted by other cities. Contact Sharen Jackson with questions on this item, 51. Resolution No. 06 -016. Amending the fee schedule. This resolution provides for three amendments to the schedule. First, it increases the ambulance transport fee from $300 to $855, per the proposed contract with Intermedix, Second, it provides a fee of $300 for processing a comprehensive plan amendment through the planning department. Finally, it increases the off- duty police charge from $25 per hour to $32,50 per hour, and adds an administrative processing fee for that service. The memo from Finance Director Sharen Jackson provides the justification for these adjustments. Please feel free to contact her if you have any questions on this item. 5J. Resolution No. 06 -028. Annual review of investment policy and investment strategies. Based on the annual review of our policy, staff has identified some rr�nor language changes that need to be made, primarily due to changes to the Public Funds Investment Act and recent organizational changes. Note that the policy and proposed amendments have been reviewed by our financial advisor. Please contact Sharen Jackson if you have any questions on this item, Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting June 6, 2006 Page 6 of 20 5K. Authorize a Residential Developers Agreement with Terra Land Management, Inc. for Patter.son's Pond Phase IL a 5 -lot addition located on the east side North Kimball Avenue south of Patterson Way. This is a standard developer's agreement for the installation of water and storm drain lines, and public street paving. Note that the park fees are being "covered" by the carryover credits the developer achieved when he dedicated 1.3.52 acres of parkland over and above the required parkland dedication required for The Cliffs at Clariden Ranch. Contact Bob Price with questions on this item. 5L. This item left intentionally blank. 5M. ZA06 -051 Plat Revision for Tuscan Ride Phases I and II, located at the northeast corner of Randol Mill Avenue and M=an Road. Current Zonin : MH Manufactured Housing District. SPIN Neighborhood 412. This is a simple plat revision to eliminate unnecessary easements and to combine both Phase I and Phase 11 into a single plat document. Contact Ken Baker or Dennis Killough with questions about this item. 5N, ZA06 -062, Plat Revision for Lots 1R1R. 2RL 3RL 4RL 5R1 6R1R. 6R3R, 6R4R, 6R5R and 7RL Block A, 114 and Carroll Addition. located on the northwest corner of East State Highway 114 and North Carroll Avenue. Current Zoning: S -P -1 Detailed Site Plan District and C -3 General Commercial District. SPIN Neighborhood #6. The purpose of this plat revision is to abandon and revise some common access easements. This plat revision does not increase the number of lots within the subdivision, Contact Ken Baker or Dennis Killough with questions about this item, 50. A rove proposed sidewalk projects for construction using FY 05 -06 Capital Improvement Plan funds. The FY 2005 -06 budget included over $300,000 for sidewalk construction. The memo in your packet provides aerial maps of the proposed locations and a description of the location. Recall that $200,000 was allocated in the Strategic Initiative Fund and just over Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting .Tune 6, 2006 Page 7 of 20 $100,000 in SPDC for trail projects north of FM 1709. Nine segments in various locations throughout the city are proposed, We are seeking your approval on the proposed segments, Once we finalize the plan, the Public Works Department will coordinate the construction process. We hope to be able to work with the City of Grapevine through an interlocal agreement to take advantage of their annual contract for flatwork. Contact Ken Baker, Steve Polasek or Bob Price if you have questions about this item. 5P, Resolution No. 06 -031. Support narning a U.S. NM Ship the USS Fort Worth. Mayor Moncrief and the Fort Worth City Council are asking for your support in naming a U,S. Navy Ship the USS Fort Worth. The Tarrant County Mayors' Council will also consider this item at its June meeting. Your packet includes the information we have received from the City of Fort Worth. 5Q, Ordinance No. 480- III.2" Reading. Amending the Comprehensive Zoning Ordinance No. 480. as amended. as it pertains to Section 45. Specific Use Permits. ITEM WITHDRAWN DUE TO DENIAL ON FIRST READING. This item has been placed on your agenda for those tracking the case, since the public hearing has been advertised. 5R. Resolution No. 06 -030. ZA06 -055 . Specific Use Permit for automobile and motorcycle sales rental and service on pro located at 2815 Exchange Boulevard. Suite 300. The rinci al use being proposed at this location is rental of motorcycles. Current zoning: I -1 Light Industrial District. SPIN Neighborhood 47. WITHDRAWN DUE TO DENIAL OF REQUIRED ZONING AMENDMENT (ORDINANCE NO. 480 -III). This item has been placed on your agenda for those tracking the case, since the public hearing has been advertised. Honorable Mayor and Members of City Council Agenda Item. Comments and Other Items of Interest City Council meeting June 6, 2006 Page S of 20 PUBLIC HEARINGS 7A. Ordinance No. 635 -A. 2n Reading, Amending Chapter 2. Article V1. Code of Ethics and Conduct of the Southlake Ci Code to comply with provisions of Chapter 171 and Chapter 176 of the Texas Local Government Code. including provisions for filing Conflict Disclosure Statements. and providing for adoption of an Employee Business Code of Conduct. PUBLIC HEARING. As we discussed in March, the city's ethics ordinance has been revised to reflect requirements of HB 914, codified as Chapter 176 of the Texas Local Government Code. It extends the disclosure requirements to all employees. Additionally, the Ethics Ordinance has been revised to reflect changes in state law and has been "cleaned up" to eliminate repetitiveness, for ease of reading and understanding. The amended ordinance now requires the City Manager to prepare and bring to City Council, for adoption by resolution, an Employee Business Code of Conduct, to be incorporated into the City's Personnel Policies. Item 7B on your agenda is a resolution adopting the Business Code of Conduct. Contact Kevin Hugman with questions on this item. 7B. Resolution No. 06 -029. Amending the Ci of Southlake Personnel Policies to adopt an Employee Business Code of Conduct as provided for b Cha ter Z Article VI Code of Ethics and Conduct. Southlake Ci Code. This Code delineates the behavior expected from all city employees when dealing with one another, the public, elected officials, or otherwise. Note that this Code is the culmination of many months of work by Department Directors and the Human Resources Department staff. We have had numerous discussions on this topic, and the proposed Code reflects the collective desire of the senior management staff to promote the highest level of integrity within our organization. The Code addresses issues such as diversity, workplace safety, professionalism, political involvement, distribution of information, outside employment, conflicts of interest, Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting .Tune 6, 2006 Page 9 of 20 responsiveness, respect for private property, gifts, bidding, contracting, information access and management, confidentiality, environment, public resources, financial integrity and ethics. Contact Kevin Hugman with questions on this item. X. Ordinance No. 480 -480. 2" Reading ZA05 -058. Zoning Chan e and Concept Plan for Southlake Crossroads f.k.a. Carroll Crossroads on property described as being a portion of Tract 4G. O.W. Knight Survey. Abstract No. 899• located at the southwest corner of East Southlake Boulevard and South Carroll Avenue. Current Zoning: AG A 'cultural District. Requested Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood #9e. PUBLIC HEARING. This site is located on the south side of E. Southlake Boulevard just west of the Prade air strip and approximately 350 feet west of South Carroll Avenue. The plan proposes the development of two retail buildings totaling approximately 27,100 square feet adjacent to Southlake Boulevard and five retail/office buildings totaling approximately 49,500 square feet on the southern half of the site adjacent to the future Zena Rucker Road. Under the "S -P -2" zoning the applicant proposes the following (see Attachment Q: • C -2 local - retail commercial district uses and development regulations to exclude the following uses: o bakeries; cleaners, laundries and/or laundromats; grocery stores and/or meat markets; newsstands; tea -rooms and/or "take -out" food restaurants. Although the documents submitted with this application still reflect this proposal, the applicant amended this at the Planning and Zoning Commission to only eliminating laundries and /or laundromats, grocery stores and/or meat markets; • Front Yard — not less than 30 foot along F.M, 1709, Not less than 20 foot for all other streets; • Floor Area -- maximum area of 40,000 square feet per structure; • Loading Spaces — no loading spaces shall be required for the development; and • Architecture similar to renderings. The following variances are being requested (see Attachment C): Honorable Mayor and Members of City Council Agenda Item. Comments and Other Items of Interest City Council meeting June 6, 2006 Page 10 of 20 • Public Street R.O.W. — minimum 60 foot required, 50 foot R.O.W. with 31 foot pavement width proposed; and • Driveway Stacking — minimum 150 foot required, requesting as shown on concept plan The Planning and Zoning Commission recommended approval (5 -0) on February 9, subject to the concept plan review summary #4 dated February 3 and subject to the following: a noting that the permitted uses shall allow all C -2 uses with exception of laundromats, grocery stores and meat markets; * dry cleaners shall be limited to a maximum of 2,500 square feet with no on -site clearing or pressing processes; • all buildings adjacent to the street must have store fronts facing the street; + the east driveway on Southlake Boulevard must be right- in/right -out; and • approving requested regulations and variances except as noted. The plan does not comply with the City's land use plan, This area has an underlying "Office Commercial" designation with an optional T -I on the north and T -2 on the south portion. Any approval of this request as currently proposed must include ,justification, A . justification letter has been provided by the applicant and is included as part of attachment `C'. Contact Ken Baker with questions on this item. 7D. ZA05 -173. Preliminary Plat for Tracts 4G, 4D1. and 4EI. O.W. Knight Survey, Abstract No. 899. The pro a roximatel 19.3 acres located at the southwest corner of East Southlake Boulevard and South Carroll Avenue. Current Zoning: AG District. Fro used Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood 49e. This is the preliminary plat for the aforementioned zoning case. The plat is, of course, subject to your approval of the appropriate zoning change on each lot. Contact Ken Baker or Dennis Killough with questions on this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting .Tune 6, 2006 Page 11 of 20 7E, Ordinance No. 480 -490. 2" Reading. ( ZA06 -029 Zoning Change for proposed Saddleback Ride Estates located at 330 through 360 West Bob Jones Road. Current Zoning: RE Single Family Residential Estate District and AG Agricultural District. Requested Zoning: SF -1A Single Family Residential District. SPIN Neighborhood #1, PUBLIC HEARING. Spectra Land, L.P is requesting approval of a zoning change from "RE" Single Family Residential Estate District and "AG" Agricultural District to "SF -1A" Single Family Residential District. The applicant is proposing 32 lots on a gross land area of 42.40 acres. The average lot area is 1.15 acres. A variance is requested to the subdivision ordinance requirement for two planned points of access, the staff recommendation for a street stub into the west boundary and the cul -de -sac length in excess of 1,000 feet. The applicant has committed to meeting the minimum requirements of the City's Fire Code by installing a fire sprinkler system in all homes. The Planning and Zoning Commission recommended approval (5 -1) noting willingness of the applicant to attach the concept plan to zoning and all amenities as presented; and directing applicant to provide tree conservation plan to City Council. Chairman Boutte dissented. Council approved on first reading on May 30. The staff report includes the motion wording if you would like to review it. Contact Dennis Killough or Ken Baker with questions about this item. 7F. ZA06 -030 Preliminga for Saddleback Ride Estates located at 330 through 360 West Bob Jones Road. Current Zoning RE - Single Family Residential Estate District and AG Agricultural District. Proposed Zoning: SF -lA Single family Residential District. SPIN Neighborhood #1. The preliminary plat proposes 32 lots with an average lot area of 1.15 acres. A variance to the subdivision ordinance requirement for two planned points of access and the staff recommendation for a street stub into the west boundary are requested, The applicant has committed to meeting the minimum requirements of the City's Fire Code by installing a fire Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting June 6, 2006 Page 12 of 20 sprinkler system in all homes. Approval of the plat is subject to receiving approval of the appropriate change of zoning, Contact Ken Baker or Dennis Killough if you have questions about this item, 7G. Resolution No. 06 -019, CP06 -001 Land Use Plan amendment from Low Density Residential to Medium Densitv Residential for Uproximately 29.85 acres located at 945 and 985 Randol Mill Avenue and along the north side of Gifford Court (proposed Palomar Estates. PUBLIC HEARING. This item is associated with the rezoning request for Palomar Estates, which proposes 33 residential lots at a net density of 1.27 dwelling units per acre as part of a Residential Planned Unit Development district. Since this property is shown as Low Density Residential on the city's Future Land Use Plan, and the applicant is seeking to rezone the property as a medium density development, this amendment must be processed before your adoption of the zoning on second reading. Please contact Ken Baker with questions on this item. 7H. Ordinance No. 480 -489. 2" Reading. ZA06 -027 Zoning Change and Development Plan for p roposed Palomar Estates located at 945 and 985 Randal Mill Avenue and 2090 through 2186 Gifford Court. Current Zoning: AG Agricultural District. Requested Zoning: R -PUD Residential Planned Unit Development District, SPIN Neighborhood #12. PUBLIC HEARING. The applicant is requesting R -PUD zoning on this property, located along the east side of Randol Mill Avenue and the north side of Gifford Court (private drive). Thirty -three residential lots are proposed on 29.85 acres (gross land area). The regulations have been drafted to follow the permitted uses and regulations of the SF -20A single family residential district, The staff report provides all of the particulars. A variance to the subdivision ordinances requirement for two planned points of access and the staff recommendation for a street stub into the southern boundary are requested. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting .Tune 6, 2006 Page 13 of 20 The Planning and Zoning Commission recommended approval of this item, granting a variance for access and noting the applicant's willingness to meet fire code requirements by installing sprinklers in all homes or providing a secondary point of access for emergency use only. Council approved this item on first reading at your May 30 meeting, The staff report includes the motion language for your reference. Please contact Dennis Killough or Ken Baker with questions on this proposal. 7I. ZA06 -028. Prelimingg Plat for Palomar Estates located at 945 and 985 Randol Mill Avenue and 2090 through 2186 Gifford Court. Current Zoning'. AG Agricultural District. Pro osed Zoning: R -PUD Residential Planned Unit Development District. SPIN Neighborhood #12. This is the plat associated with the above - mentioned rezoning request. Note that this plan does not propose two points of access. The applicant proposes to address the minimum requirements of the City Fire Marshal by adding a note stating that all homes will either be protected by sprinklers or a secondary emergency access will be provided. A variance has been requested from the requirement of street stubs at approximately 1000' intervals. Staff has recommended a street stub into the south boundary. Contact Ken Baker or Dennis Killough with questions on this item. 7J, ZA06 -051, Site Plan for Wyndham Plaza Phase 3 — Weirs Furniture, located at Gateway Plaza Phase 11, directl south of the 24 -Hour Fitness complex. Current Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood #7. PUBLIC BEARING. This site plan proposes the construction of a 12,000 square foot retail building and a 56,000 retail furniture store building. A variance to the articulation requirements on the north side of Building 5 is requested. The Planning and Zoning Commission recommended approval at the May 18, 2006 meeting, granting the variance to the articulation requirements on the north side of building 5. Contact Ken Baker or Dennis Killough with questions on this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting June 6, 2006 Page 14 of 20 FIRST READINGS 8A. Ordinance No. 480 -481. 1 St Reading f ZA05 -1451 Zoning. Change and Site Flan for Bicentennial Plaza located at 410 West Southlake Boulevard. Current Zoning: C -2 Local Retail Commercial District. Requested Zoning: S -P -1 Detailed Site flan District. SPIN Neighborhood #10. I a roved at first reading, the public hearin g will be held June 20 2006. We have attempted, unsuccessfully so far, to continue our discussions with Mr. Kirk Williams on this project. (I understand he is out of town and cannot be reached,) Allen and I have discussed the need to get Mr. Williams to put the applicant's best Gaffer for an agreement on use of park property for parldng and access to Bicentennial Drive in writing for Council's consideration, but we do not have a commitment to do so yet. We will continue to work to that end. In the meantime, the item is on the agenda and may be considered at your next meeting. The following information — which has been provided to you in previous packets -- describes the zoning request in detail. Under the proposed S -P -1 zoning, the pr irnar-y site plan proposes approximately 12,550 square feet of retail floor space and construction of 20 of .f site parking spaces and a driveway within the adjacent Bicentennial Park property. An additional 24 of rsite parking spaces within the park property are also shown for future construction. This plan is dependent upon approval of a separate access and parking agreement between the City and the property owner. The proposal appeared before the Park Board and received a recornrnendation. The following uses, regulations and variances are proposed under the S -P -1 zoning and site plan: • There shall be a side yard setback of not less than ten feet along the east boundary; • concrete tilt -wall with a stained finish as shown on the building elevations; e Parking— 72 parking spaces required-requesting 10% reduction or 6.5 spaces; • The following variances to the Driveway Ordinance No. 634 are requested under the S- P -1 site plan: o Driveway Spacing — minirnurn 2.50 feet required, for right- in/right -out drives - 80 feet and 219 feet proposed; and Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting June 6, 2006 Page 15 of 20 o Driveway Stacking — minimum .SO feet required - 41 feet proposed The Planning and Zoning Commission recommended approval (6 -0) on February 23, .subject to the site plan review summary #l3 dated February 17; noting that the S -P -1 zoning and site plan is preferred; approving the alternate C -2 zoning revised site plan; and granting the requested variances. Contact Dennis Ki.11ough with questions on this item. 8B, Ordinance No. 480 -487 1" Reading ZA05 -142 Zoning Change and Development Plan for Continental Greens on pro located at 2020 through 2300 West Continental Boulevard. Current Zoning: AG A icultural District, SF -30 Single Family Residential District, and S -P -1 Detailed Site Plan District. Requested Zoning: TZD Transition Zonin District. SPIN Nei hborhood 416. ffapproved at first reading, the public hearing will be held June 20 2006 The applicant for this item is requesting a zoning change to a Transition Zoning District on a 9.41 acre tract located on West Continental Boulevard, The applicant has worked extensively with the neighborhood on the development plan, The proposed development now consists of 23 residential lots, four office pads on two lots, and 1.86 acres of open space. A complete project report is included in your packet for your reference. This report is a part of the zoning application and will become part of the ordinance if the project is approved, Since the application and project report includes so many details, I would refer you to it for project specifics, rather than repeating them here. The Planning and Zoning Commission recommended approval of the plan April 20, 2006; granting variances allowing parking in front of office buildings on the northwest corner; block size; front loaded garages on lots less than 60' wide on the east; and, front loaded garages taking up more than 30% of the front fagadc width; noting the applicant agreed not to allow banks, medical offices, or retail; noting the applicant's willingness to come up with a landscape concept plan for the primary entry median with both canopy and ornamental trees; and, noting the applicant's willingness to design an appropriate masonry and landscaping fence along Continental Boulevard. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting .Tune 6, 2006 Page 16 of 20 City Council granted the applicant's request to table on May 2 and May 16. Contact Ken Baker with questions on this item. DISCUSSION ITEMS I IA. Discuss the Scope of Services desired for the Branding Initiative and any related to ics. This item has been placed on your agenda so that Council can provide direction on this important project. A request for proposals has been developed and is included in your packet outlining a scope of services for the branding project for your review. Additionally, we have provided an option for a Branding Advisory Group. This format is simply a suggestion — obviously City Council can structure the oversight of the process in any mariner you deem appropriate. We do anticipate posting the related meetings in such a way to allow all CounciImembers to participate. Councilmember Morris has suggested that this process be integrated with the effort on the Urban Design Study. Greg Last will present ideas on how to coordinate the two processes during his presentation on Tuesday evening. Please contact Greg Last if you have questions on this item. OTHER ITEMS OF INTEREST l . Click it or Ticket Carn ai Monday May, 22, 2006 was the beginning of "Click it or Ticket," a national campaign focusing on the education and enforcement of safety belts and child restraint systems. The Southlake Department of Public Safety Traffic Division initiated the educational portion prior to the campaign with media releases and fliers. The Traffic Division is presently working through the third day of the campaign and has Issued 28 citations to motorists for not buckling up. Officers assigned to the Patrol Division have also been conducting enforcement but those numbers are not available at this time, Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting June 6, 2006 Page 17 of 20 Contact Rick Smith with questions on this item. 2. Town Square Enforcement. Since the opening of Phase II of Town Square, parking issues and pedestrian traffic have increased. Prior to the opening of Town Square, DPS Traffic Division issued a media release in reference to stop sign enforcement. The goal was to warn and educate the public prior to the increased volume of traffic after the grand opening. Areas of Phase II (Grand Ave.) have been identified with parking issues and many parking violations are occurring. Along with enforcement, staff is working with the Fire Marshal and the developer to make some changes that will improve the parking situation and improve pedestrian safety. Contact Rick Smith with questions on this item. 3. Urban Design Study Staff will begin negotiating a Professional Services Agreement with Townscape Inc. to undertake the Southlake Urban Design Study. See the memo from staff included with my memo. Contact Ken Baker with questions on this item. 4. Library Retailing Techniques class developed by KeLTY McGeath, Library Administrator Kerry McGeath was asked by the University of North Texas to create an online class for continuing education opportunities for library staff. The course is now available and marketed nationally. It is a one -hour course titled Library Retailing Techniques. The course taps Kerry's 25-year retail career and attempts to identify basic retail concepts and adapt there to a library situation. The course will be available nationally for a five year period with updates written every six months, Kerry was also asked by the Texas State Librarian, Peggy Rudd, to provide workshops on the same topic at locations throughout the state beginning next year. An article titled "Library Service as a Commodity" will also appear in the fall issue of the Texas Library Journal, Contact Rick Smith with questions on this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting June 6, 2006 Page 18 of 20 5, Business Book Club The library and the Southlake Chamber of Commerce have combined efforts to present a "Business Book Club" where members read and report on business or management books that they have recently read. The book reports are included on the Chamber of Commerce's website so any interested party could see what is being read and the written report. The library will be providing a core of business and management books to make available to anyone interested in participating. The library also provides resources for the business community, such as electronic resources for research and an excellent selection of business magazines that are available for checkout. Book Club meetings are the third Friday of each month at 9:00 a.m. in the library. The first meeting in the library occurred in May and was very well attended, Anyone can attend and discuss their chosen book, as long it is business or management related, Contact Rick Smith with questions on this item. 6. Sister City Tome. Japan Ma or and Guests to visit Southlake Jul 2 — 6. 2006. In honor of our City's 50'' Anniversary, Mayor Takahisa Fuse and his wife Kieko Fuse and twenty -four other guests from Tome, Japan will be visiting Southlake July 2 through July 6. As a part of their visit, on June 3, Mayor Wambsganss and Mayor Fuse will be resigning the Sister Cities Agreement between the two cities. The previous agreement was between Southlake and Toyoma, Japan (Toyoma merged with nine other communities to form the City of Tome). In addition to the signing, a number of special events are currently being planned for the day to include dinner, a public performance by eight Japanese dancers from Tome during the City's Stars and Stripes event, and a reserved viewing area for our guests to enjoy the fireworks show. More details will follow as the schedule becomes finalized, Contact Steve Polasek with questions on this item. 7. Bicentennial Baseball Field. Staff is currently working to address a variety of challenges surrounding the short and long term viability of the existing baseball fields at Bicentennial Park. In their simplest form, these challenges can be broken down into three categories: 1) soil conditions; 2) irrigation/water quality; and 3) maintenance. The soils in Bicentennial Park Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting June 6, 2006 Page 19 of 20 consist primarily of clay creating poor drainage conditions and difficulty for proper root establishment. Irrigation has been an ongoing issue given the piece meal construction over the years. Staff is making progress in this area and anticipates marked improvements over the course of the year. Water quality remains a concern. As a result of recent drought conditions the well water used to irrigate the park is becoming increasingly saline due to decreasing aquifer levels. As an example, saline on field #9 has increased from 198 ppm to 492 ppm (target is less than 20 ppm), In regards to maintenance, we recognize staffing levels for our parks may not be adequate to provide the higher level of service our community may desire. The Community Services Management Study is nearing completion and will provide staffing recommendations based on varying levels of desired maintenance. In an effort to enhance our service levels, staff has begun a program to recondition and improve the existing facilities and have enlisted the services of Dr, James McAfee for soil and turf consultation and Schrickel, Rollins and Associates for infield grading plans. Some of the steps involved include the redesign and installation of improved irrigation systems providing for optimal coverage and delivery (on- going); excavation of clay soils on the infields of fields 4, 5, 6, 7 and 10 and replacement with a sandy -loam mix and new turf; and continued aeration, top dressing, fertilization and chemical programs on the infields of fields 8, 9 and all outfields areas (on- going). Project cost estimates, bid specifications, and implementation for work to be performed by in -house staff is currently underway. Additionally, staff is reviewing the current operational structure to enhance our focus on athletic fields through staff redeployment, advanced ballfield maintenance practices, training, and experience. An oversight procedure is also being established via a weekly check list system designed to alert staff and the Association of any issues and maintenance concerns that are developing. This procedure is specifically designed to identify and address issues before they create greater concerns. While there are many short and long term variables involved with the current conditions of the baseball fields, the efforts outlined are intended to re- establish and maintain the turf areas at a level acceptable to both the Southlake Baseball Association and the City. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting ,Tune 6, 2006 Page 20 of 20 Contact Steve Polasek with questions on this item. 8. Attachments 0 Memo from Ken Baker in reference to consultant recommendation for the Southlake Urban Design Study; 9 Partners in Mobility presentation to the Texas Transportation Commission on May 25, 2006 (hard copy only). SKY Staff d irect Phone Numbers: Baker, Ken, Director of Planning, 748 -8067 Blagg, Jinn, Assistant City Manager, 748 -8601 Farwell, Lori, City Secretary, 748-8016 Hugrnan, Kevin, Director of Human Resources, 748 -8193 Jackson, Sharen, Finance Director, 748 -804.2 Last, Greg, Director of Economic Development, 748 -8037 Polasek, Steve, Director Community Services, 748 -8018 Price, Robert, Public Works Director, 748 -8097 Smith, Rick, Director of DPS, 748 -8108 Thatcher, Ben, Assistant to the City Manager, 748 -8005 Yelverton, Shana, City Manager, 748 -8001 Uity of bouttilaKe, i exas MEMORANDUM May 31, 2006 TO: Shana Yelverton, City Manager FROM: Ken Baker, AICP, Planning Director SUBJECT: Consultant Recommendation for the Southlake Urban Design Study Action Requested: None, Background Information: One of the ley recommendations of the Southlake 2025 Plan -Phase II was to undertake a detailed urban design study of the City's three (3) main roadway corridors (FM 1709, FM 1938 & SH 114) and of a special district along FM 1709 from Carroll Avenue to Village Center Drive. The goals of the study are as follows: • Foster a unique and attractive character for Southlake to support an image which is distinct from other communities including recommendations for wayfinding and entry portals; • Create opportunities for new public places; • Create great streets; • Enhance the visual quality of developments and scenic areas; • Evaluate the feasibility of and prioritize the construction of raised landscaped medians with left turn lanes along FM1709, • Identify and prioritize pedestrian mobility along the three corridors; • Identify resources to support implementation; • Provide project cost estimates; and • Establish priorities for funding. In April 2006, the city issued a revised Request for Qualifications (RFQ) to solicit consultants to undertake this study. The City received 4 consultant qualifications from the following firms. « Carter & Burgess; • Townscape Inc.; • Sage Group; and • TBG Partners. The City interviewed the consultant teams on Friday, May 26 and Tuesday, May 30, 2006 and is recommending Townscape Inc. as the preferred consultant to enter into a contract, Townscape Inc, is partnering with Kimley -Horn and Associates to provide planning, urban design, landscape architecture, and transportation planning services that are critical to this study. Townscape Inc. and Kiley Horn have Southlake Urban Design Study May 31, 2006 Page 2 of 8 undertaken various corridor and other projects including the re- invention of Belt Line Corridor for Addison, Loop 820 Corridor in North Richland Hills, 1-20 Corridor in Benbrook, Rockwall Corridor Overlays, and Southlake 1995 Corridor Study. The project is proposed to begin in late July 2006 and be completed in January 2007. Financial Considerations: The estimated cost of the study is $60,000. At this time staff is requesting City Council to authorize City Staff to start negotiation of the scope of work and fees with the preferred consultant team based on the budget and identified priorities. The final contract and the associated scope of work and fees will require City Council approval and will be on the July 18 regular meeting agenda. Citizen Input/ Board Review: Not Applicable. Legal Review: None at this time Alternatives: None Supporting Documents: Firm Profile Examples of Townscape Inc. projects. Staff Recommendation: City Staff shall begin negotiations on a Professional Services Agreement with Townscape Inc. to undertake the Southlake Urban Design Study. Southlake Urban Design Study May 31, 2006 Page 3 of 8 ATTACHMENTS Cite of Southlake City Secretary's Office 1400 Main Street, Suite a 10 Soutlrlake, TX 76092 RE: Qualifications for Souihlake Urban I)esitn Study Dew X'lada7netSir: W 10 HL -Ara rtm G_3,, TxMtt'!56 R*2t {.9206 t'D F«t ?'A9"r7C;�5 wti:c:inG =1. rk ltd �Andn -:. 7A wAw1uAn Cz;e1'Aa On behalf of Tott Inc and our sub - consultant, Kinfley-Horn and Associmes, Inc ,the are pleased to submit a statement of'interest and qualifications for the Southlake Urban Deign Study Tonnscape, Inc is a national t.otvrr planning and urban design finn that creates achievable visions for linable communities brouglr plans, policies, standards and design Our focus is the creative interplay between planning and desit_'n that can result in distinctive_ memorable, livable communities. Our tvork has ranged from hiti:htvay corridor plans to town centers; from urban villa-e development to city spaces and walkable streets. Some corridor proiects the have prepared include the re�rinvention of Belt Line Corridor for Addison- urban desia -ri standards far Ge. Tgctown, T\- North Richland Hills 820 Corridor (tvitlr Kinrlev- Honr ), Benbrook 120 Corridor' and Tot% n Center,. Rockwall Corridor Overlays, and Southlake's first Corridor Plan Kimley -Horn and ;associates, Inc. has become a leading consultant in the planning of regional and statewide transporiation systems, corridor studies, redevelopment plans, tr-ansportntion demand management programs, and transportation impact assessments The firm has assisted numerous local and state aucncies in developing innovative platys and programs for hotly short - 1e€m and long- ranee improvements. - Clre teatrt of Kitnley and 'ro%\nscape has produced successful redevelopment plans for many cities throughout the Dallas : Fart Worth klevoplex. Our combined resources offer you expertise in urban design, streetscape design, redevelopment plans, financing tools, transportation planning, and more T OWN PLANNING AND URBAN Destr.N FOR LtVAute COMMUNiT11:5 Southlake Urban Design Study May 31, 2006 Page 4 of 8 Please feel free to plkone me if you Nvould like any additional information We are excited abOLIt the opportunity to work with you and t11e citizens of' Smithlal:e. Fours auly. Dennis Wilson, A1C'P Principal 7 OWNSC APIS, Inc. Attached: Resumes. PrnjecLi Streets and 1Re€`crences fior Toy \ -nscar e, Inc_ and l:intley•l -loo and associates Southlake Urban Design Study May 31, 2006 Page 5 o€'8 firrn profile TOW'NSCAPE, Inc is a national town planning and urban design fnn that cro- ales achievable visions for livable communities through plans, policies, slan- da[ds and cksipn TOWNSCAPE, Inc is dedicated to imprrwcment of l wns and the lives of the people that live there through innovative planning that is rooted in a design vision, and urban dcsign flint is rcinrorcrd wills sound planning policy TOWNSCAPE INC.'s focus is the creative interplay between planning and de- sign that can result in distinctive, memorable, livable communities. Our world has ranged from highway coreidor plans to tms n centers. fruin urban dliagc development to city spaces and walkable streets The TOiArNSCAPE Inc. princi- pals have provicl`d serviecs for municipalities, stale and federal agencies.. major national developers, Fortune 100 companies, national consulting firms and non- profits; we have led dtT 10696 •Allidldl4 projects in 17 states, This experience is ougmentedba the study?Estate af- the- artprojeckK and fimalcssprinciplas ofplacc- makine in groat cities and classic towns throughout the world. TOWNSCAPE Inc. exists to brine fresh thinking, vision, and vmrkable strate- gies to complex community projects We %elcome tlt` opportunity to discuss Yours. TOWNWME, INC.. TCVIN P A`AN NS AhD ALAN ECSIGN POR INAB'LE CO3!? MITICS Southlake Urban Design Study May 31, 2006 Page 6 of 8 Townscape Inc, Project Examples BENBROOK FREEWAY CORRIDOR PLAN Scnbroak. T�xss t7 u�. Land tts® Pf'a The Benbri7ewk Fr,=way Carridor Plan bean as nn effort to idcntify appropri- aic land uses for the city's extensive intarstatc frontage, hat resulted in a ncnv vision for Bcnbrook's fulurc The Plan calls for a. new mixcd -usc. pedestrian- orientedccntcr of isalkablc streets, humnn- scaled architectum. eyc- aatching detail and arban anxnities, It also calls for an expansion of the city's PFOPWm r0ft O MM CKAMCrtrrt Southlake Urban Design Study May 31, 2006 Page 7of8 "I r�lllwzglo DOWNTOWN ROCKWALL PLAN Fbck 7walf, rExar Tov.nscapc. Inc pm- pared a plan for Rockwell's historic Dovw nioval. The goal is to create a viEsrant tnixcd use center which I+uilds Oil The city's sense of his - tory In addition to land use and dcvctoprncnt euidc- lines, streetseapes were derned and fixtures were selected that would complement the Down- town, inner - residential areas and the hvo state highways which Tao throuuh the Downtomm arcRL - lisle, s��::ll l: a ?iItTl�ijL,c,titj�t;�t t' r f� DOWNTOWN ROCKWALL PLAN Fbck 7walf, rExar Tov.nscapc. Inc pm- pared a plan for Rockwell's historic Dovw nioval. The goal is to create a viEsrant tnixcd use center which I+uilds Oil The city's sense of his - tory In addition to land use and dcvctoprncnt euidc- lines, streetseapes were derned and fixtures were selected that would complement the Down- town, inner - residential areas and the hvo state highways which Tao throuuh the Downtomm arcRL - lisle, s��::ll l: a ?iItTl�ijL,c,titj�t;�t t' Southlake Urban Design Study May 31, 2006 Page 8 of & •MR k•R/ � �iF ll � t �lA �M Clvnl: Lity of For€'htrth t ocatixn: Fort Worlh, Terns Sire: Thra mik-1 ng aarflor Services: Men dnicn, slrsetscap3 d -r_-iT and coat- uCt m drYcwm putki inn -ter mnk rnaet rx�s; lranapertaGan ram tu ernents: ■ Bcolad real eiale vdL a alerrg tha mff dcf ■ NaBanE3 NEW siruAurm ahie acalbg a pEd-slrian mdronmant pnhanwd btmhf ss cppur=Ues Through em- ouraging taurrm aid promd'm radewkcgTr nt Nord, Main .1" t-reset Urban Design and Corridor SEudsr A facused urban design and stmetscapni Flan can heP a city reinvent itsell, Desiring to pre-Ren its rich hisqorical f1mur while enhancing cfportunilies for local businesses and touri�rn, il City of hart Worth looked to Kimlay-f lam to rnake the axr)?cti:ln The three-mil? rang North Main Street corridor extu:fs from the dmnlmn County Ccurthousn- to the historic 5todgards ar'd encompasses a varies) of larrj uses, transportalion m>j;T5, and envirortnentai conditions Th? City wanly -d to d-nfine the communi- tyos desires for the fulure of the corridor; and Kimley -Han woftd wi th a committee reprasanfing community perspectfvas to dafine the viskm for the enlire North Man corridor Mat:)rproj?ct respon- sibililies were to dewlap urban cinign cxrrepts for the varioue srctions along the oarriJx ar d pruede construction docunants to the first mclion to be trust c- t.�JIAMI Kimley -Horn & Associates Inc. Project Examples c'.rr a,: i:m� r,ctiu rnrz nti;3.'F i:r v ; a,rl,rnuz: ;rp,•is iuu:in sr. :r ;rarr .. sot hrnsrr. <srs.r�riasr rz_: �Ysa',•s or 7zi , j }itY xw lags; r e ;ir, aV Co ,rry C u.rtAm- ino cr;sr at !Li "rL- Sri :+: :r:✓,•:,jrr?-