Item 6A (2)Oil Gas Drilling -Staff Summit RACI
Task
Department
Responsibilit
Accountability
Consulted
Informed
% Complete
Due Date
Comments
ALL, O.G.
With Sup
Signage Plan- Location of signs (Pre - Approval)
PDS
PDS
PLANNER /G.I.
DPS, PW
GROUP
Application
Examples: Site location pipeline plannin
Posted: Name and number, address, 911, and emergency contact Per
704 -C
Truck RT? Routes within City of Southlake
Sample sign
O G
Signage Plan -Site fence (Post - Approval)
PDS
PW
INSPECTOR
GROUP
OUP
DPS
PDS
PW?
O.G.
With Sup
Railroad Commission (Pre - Approval)
PDS
PDS
E.I. PLANNER
PW, DRC
GROUP
Application
Verify report is submitted and is applicable to site location and all
information is included
DRC/Planning Review
PW consulted and state authorit -RRC
PLANNER-
L SCP
ALL, O.G.
With Sup
Screening/ Fencing/ Landscaping (Pre - Approval, Pre - Production)
PDS
PDS
ADMIN,
Application
G. 1.
DIRC
GROUP
Submittal
Chain-link/Type (tempora
Security locked/ ate
Location
Screening/ Fencing/ Landscaping (Post - Approval, Post - Production)
Materials, height, type, landscaping, irrigation
Maintenance, landscape admin
DPS,
CITY
O.G.GROUP
PLANNER /GA
ATTNY,
New personnel (Oil Gas
Specific Use Permit App. (Pre - Approval)
PDS
PDS
CITY
S
O.G. GAS
Inspection)
INSPECTOR
GROUP
COUNCIL
$20,000 fee collection point ( ?)
Determination of complete application submittal
Determination of location ?
Post on website
Oil Gas Drilling -Staff Summit RACI
Task
Department
Responsibilit
Accountability
Consulted
Informed
% Complete
Due Date
Comments
O G
PLANNER-
With Sup
DRC
OUP,
Site Plan (Pre - Approval)
PDS
PDS
GAS
Application
INSPECTOR
GROUP
CITY
Submittal
COUNCIL
Reg. per current site section 40, Ord 480
Plan requirements + Requirements per 880 -A
Pipe rack
Trailers
Equipment
Roads
Drill Platform
Distances /dimensions from boundary line
Applicant, surface owner, mineral lease, surface leasee +
Reg.
PDS /DRC Review
Site Plan (Post - Approval)
Approved site plan for blds reference
Site inspection to confirm equipment installations per approved site plan
BLDG
ALL, OIL
AND GAS
With Sup
PWS, DPS,
Different set of regualtions than
Noise Management Plan (Pre - Approval)
PDS
PDS
PLANNER G.I.
GROUP,
Application
DRC
CITY
Submittal
Noise Ordinance
COUNCIL
Plan must be prepared by acoustic engineer
Ambient noise level test of surrounding area (applicant confirmed by
PDS
Acoustic blankets/mitigation
Proposed times of drilling and fracin
Proposed frequency of readings
Required log to be kept?
Noise Management Plan (Post - Approval)
DPS enforcement/inspection of noise regulations
PWS, GAS
P. WORKS,
Tree Protection Plan (Pre - Approval)
PDS
PDS
L. ADMIN
INSPECTO
CITY
R
COUNCIL
Fence plan
Tree protection
Aerial photo
Access si na e, approach detail
Detail tree saved
Tree disposal
Trees to be removed
Application
Erosion
Oil Gas Drilling -Staff Summit RACI
Task
Department
Responsibility
Accountability
Consulted
Informed
% Complete
Due Date
Comments
Tree Protection Plan (Post - Approval)
L.A.
Fence installed
Signage Install
Approach inspector
Fee - included in $250.00 Seismic survey permit
PLANNER
ALL, O.G.
With Sup
Lighting Management Plan (Pre - Approval)
PDS
PDS
G. I.,
PW, DPS,
GROUP,
Application
Truck dleiveries (headlights,
BUILDING
DRC
CITY
operating lighting, etc.)
OFFICIAL
COUNCIL
Submittal
Airport /FAA compliance
Beacons?
Plan
Prepared by electrical engineer
Location and type of lighting
Intensity at property line
Photometric plan required for pre and past production
OSHA Standards
PDS /DRC Review
Lighting Management Plan (Post - Approval)
PDS /DPS enforcement/inspection of lighting regulations
PW /DPS /CM
Notificaiton of DPS? Consult
G. 1.
PDS /BSERV
INSPECTOR,
, O.G.
Public Works. Require tree
Seismic Survey (Pre - Approval)
PDS
PW /DPS
GROUP,
protection permit in accordance
L.A.
CITY
with seismic survey permit? Fee
SERVICES
COUNCIL
included in $250
Tree protection —Bld
Seismic Survey Permit
Per 9.5 -255.5 (Page 9
Application -Bld
Review -PDS, Planning, PW, Bldg, Landscape
Fees ($250.00) -Bldg
Inspection required if in heavily treed area or other issue identified, if
complaints received, if tree protection required
Create permit application with requirements per 9.5 -255.5
No explosions
Dates, times, and locations
Methodolo
Application
Oil Gas Drilling -Staff Summit RACI
Task
Department
Responsibilit
Accountability
Consulted
Informed
% Complete
Due Date
Comments
MUTUAL
FIRE OPS
FIRE OPS
AID
Emergency Response (Pre - Approval)
DPS
CITIES,
POLICE, PW
CAPT.
CAPT.
FIRE
MARSHAL
Plan Submitted to Fire Ops
Fire emergencies
Leaks /Blowouts
Spills
Medical Emergencies
Other sitespecific emergencies
Emergency Contacts
Evacuation Plan and Routes
Muster Points
Emergency Response (Post - Approval)
Plan submitted to Fire Ops Reviewed by Capt.
10 copies of approved plan
Evacuation plan and routes reviewed by Fire Ops Capt. with PW and
Traffic
PATROL,
POLICE
POLICE
KSECC,
Site Security (Pre - Approval)
DPS
DISPATCH,
CAPT.
CAPT.
FIRE OPS
FIRE OPS
Site Security Plan
Diagram of security components
Emergency contacts 24/7
Access codes or cards
Sample signage
Knox box
Video contact and request procedure
Site Security (Post - Approval)
Site Security Plan review/approve- Capt. Police
PATROL
FIRE OPS
FIRE OPS
PW, FIRE
Concerns - Adequate water
DPS
AND
Fire Suppression (Pre - Approval)
CAPT.
CAPT.
CITIES
MARSHAL
supply
Provide detailed fire suppression plan
Conforms to Fed /State Law
Location of suppression EQMT hookups
Location /quantity of on -site foam
Locations of fire hydrants
Identify sources of ignition
Fire fighter training with lesson plans
Utility access ma
I
FIRE OPS
FIRE OPS
MUTUAL
Fire Suppression (Post - Approval)
DPS
CAPT.
CAPT.
SHIFT LT.
AID CITIES
Fire suppression plan review/approved by Fire Ops Capt
Oil Gas Drilling -Staff Summit RACI
Task
Department
Responsibilit
Accountability
Consulted
Informed
% Complete
Due Date
Comments
FIRE
HAZ -MAT
DPS
HAZ -MAT LT.
N.E.F.D.A.
MARSHAL,
Hazardous Material (Pre - Approval)
LT '
FIRE OPS
MSDS Sheets
Copy of Tier/Report to State
Container Labeling Plan
Storage Plan
Fully developed Haz -Mat Response Plan
HAZ -MAT
FIRE
HAZ -MAT LT.
N.E.F.D.A.
PERSONNE
Hazardous Material (Post - Approval)
LT '
L
MSDS Sheets, Tier Report, Container Labeling Plan, and Storage Plan
reviewed by Haz -Mat Lt. and filed with Fire Marshal
Haz -Mat Response Plan reviewed by Ca t. Starr
TRAFFIC
PW,
FIRE
CMO,
DPS
SGT., HAZ-
TRAFFIC,
MAT LT.
MARSHAL
PLANNING
PLANNING
Transportation Plan (Pre - Approval)
Detailed Route Plan
Conform with Commercial Routes
Hazardous Material Route
Placard Requirement
Hours of Operation Traffic
Transportation Plan (Post - Approval)
Conforms to Commercial Routes
Traffic Sgt. Review
Haz -Mat Lt. Review
PDS
PDS
PLANNER /G.I.
PW, DPS
ALL, O.G.
Signage Plan (Pre - Approval)
GROUP
Submit Signage Map
On -site 1:50
Off -site 1:200
Informational, regulatory, and safety si na e
Regulatory Signage
Compliance with Tx MUTCD
Submit copy of Tx DOT Permits
Post emergency contacts at access point
Well Permit No
PLANNER,
O.G.
PDS
PDS
G. 1.
PW, DPS
GROUP
Signage Plan (Post - Approval)
Weekly inspections
Compliance with Signage Plan
Signage repair within 48 hrs of notification by Cit
Oil Gas Drilling -Staff Summit RACI
Task
Department
Responsibilit
Accountability
Consulted
Informed
% Complete
Due Date
Comments
STORM
ENV
O.G.
SW Inspector ?? New
PW OP
PWS
WATER
COORDIN
GROUP
personnel ??
Storm Water /Erosion Control and Dust Control (Pre - Approval)
INSPECTOR
ATOR
Erosion Control Submittal (1:00)
Proposed BMPs
BMP's Map (Other pollutants)
Leaking equipment prevention
Spill prevention
Human waste disposal
Sludge removal
Chemical storage
Solid Waste Disposal Plan Duncan
Contours -2'
Site plus 300' from perimeter
Drainage Plan
Imperious area coverage
SWUS fee?
2, 10, 100 storms
Proposed Dust Control Method
Permanent Erosion Control Methods
Storm Water /Erosion Control and Dust Control (Post - Approval)
SW Inspector
Weekly BMP Inspections
Post rainfall BMP inspections
Response required for dust complaints within 8 hrs of notification
O.G.
PW /PDS,
PW,
GROUP,
PW
PW
Drilling Only
CITY ENG.
UTILITIES
CITY
R.O.W. Encroachment /R.O.W. Permit (Pre - Approval)
COUNCIL
Application form
Signed agreement
Encroachment Description
Meets and Bounds
Graphic Exhibit (8.5 by 11)
Detailed Plan of Encroachment
Indicate existing utilities
Indicate roadway limits
Identi
Pay Encroachment Fee
Acknowledgement by franchise utilities
Line Locates
Required by Potholing
Contractor forapplicant
Oil Gas Drilling -Staff Summit RACI
Task
Department
Responsibility
Accountability
Consulted
Informed
% Complete
Due Date
Comments
R.O.W. Encroachment /R.O.W. Permit (Post - Approval)
R.O.W. Inspector
Engineering Review
City Council Approval?
Staff delegation
CITY
For initial drillign and (racing,
PW OP
PW
OP MGR.
new personnel- R.O.W.
STREET
COUNCIL
Water Source Identification (Pre - Approval)
SUP.
Inspector. Overtime funding?
Anticipated water demand
No potable H2O provided
Water use time schedule for transport H2O
Water Transportation Method Proposed (haul weight)
Alternative proposal
Copy of TCEO round water determination
Water Acquisition Method
Surface impact description
Copy of route ma
Identify H2O Disposal Method
Perm Irrigation Plan (Impact fee
Water Source Identification (Post - Approval)
R.O.W. Inspector
Daily route inspection
Weekly Status Report
# of gallons used
# of gallons produced
# of haul tri s
Route Change Notification
Weekly /Final Summary Report
Road Damage Fee Regulation
Oil Gas Drilling -Staff Summit RACI
Task
Department
Responsibilit
Accountability
Consulted
Informed
% Complete
Due Date
Comments
PW '
ALL, O.G.
PW OP
ENG. /DPS,
GROUP,
PDS
FIRE
DRC
Dev. Checklist
PDS
CITY
MARSHAL /PL
COUNCIL
Equipment Specifications (Pre - Approval)
ANNING, G.I.
Equipment I.D. and description (dimensions and weight)
Mobile Equipment
Drilling Equipment
Production Equipment
By- Product Handling Equipment
Digital Photos of Proposed Equipment
Description of Site Equipment to Remain
Dimensions, photos of like equip.
Aesthetic Requirements??
Proposed Screening Layout
Site Map (1 ":50')
Fuel storage
Equip. locations
Topography (2' contour)
Access
RRC, API/Equipment standards
Equipment Specifications (Post - Approval)
Gas Inspector
Seismic Survey (Pre - Approval)
PW OP
Survey Map- 1:1000
Route
Equipment Descri tion- include weight and width
Seismic Process Description
Time Frame /Schedule
Haul Method if required
List of Property owners and proof of authorization
Seismic Testing Notice
Connect CTY
Signage
Written .
Property access from R.O.W.
Approach detail
Oil Gas Drilling -Staff Summit RACI
Task
Department
Responsibility
Accountability
Consulted
Informed
% Complete
Due Date
Comments
Seismic Survey (Post - Approval)
Daily Status Report
R.O.W. Inspector
Post Survey Utility Inspection
Post Site Survey
Indentify damages - report
Remove impacts
Repair any damages
O.G.GROUP
O.G.
PW OP
PW
CITY ENG.
CITY
Transportation Mapping /Road Repair (Pre - Approval)
GROUP
,
COUNCIL
Route Map- 1:1000
List of effected streets
Road type and length
Pavement structure
Ingress /Egress
Video tour of route
Haul Equipment Description
Weight, width, and length
Anticipated Haul Purposes
Estimated haul Schedule
Proposed rdwy obstructions (flaggin
Staff Review of Application
Submit Draft Exhibit A to Road Damage Agreement
Road Si na a Traffic Control Plan
Site Access Details
Collect Fee
Public Notification
Hours of Operation??
Transportation Mapping /Road Repair (Post - Approval)
R.O.W. Inspector
Daily route inspection
Route Change Notification
Weekly/Final Summa
Additional Fee calculation/Penalt
Annual PMA Survey of Truck Route
Oil Gas Drilling -Staff Summit RACI
Task
Department
Responsibilit
Accountability
Consulted
Informed
% Complete
Due Date
Comments
Alison
Alison
Public Education (Pre - Approval)
CMO /FIN
Ortowski
Ortowski
Alison
Alison
CITY
CMO
PDS
Expand Web Presence
Ortowski
Ortowski
COUNCIL
Alison
Alison
CITY
CMO
PDS / PW
Develop Educational Brochure
Ortowski
Ortowski
COUNCIL
Alison
Alison
CITY
CMO
PDS
Cable Channel PPT
Ortowski
Ortowski
COUNCIL
Alison
Alison
CITY
CMO
PDS
City Newsletter
Ortowski
Ortowski
COUNCIL
Alison
Alison
CITY
CMO
Ortowski /
PDS
Ortowski
COUNCIL
Pilar Schank
Develop Media Packet
CITY
CMO
CMO
CMO
PDS
Develop Submission Form
COUNCIL
Alison
Alison
CITY
CMO
PDS
Develop Notification SOP
Ortowski
Ortowski
COUNCIL
Sharen
Sharen
FIN
CMO
PDS
Develop "Billn " System
Jackson
Jackson
Alison
Alison
CITY
CMO
PDS
SPIN Informational Forum Overview
Ortowski
Ortowski
COUNCIL
SPIN Meeting (SOP)
Alison
Alison
CITY
Develop requirements
CMO
PDS
SOP /Forms
Ortowski
Ortowski
COUNCIL
Alison
Alison
CITY
Public Education (Post - Approval)
CMO
Ortowski
Ortowski
PDS
COUNCIL
Alison
Alison
CITY
CMO
PDS
Develop Tracking System for Annual SPIN Meetings
Ortowski
Ortowski
COUNCIL
Website Section
Alison
Alison
CITY
CMO
PDS
Projects/Meetings, etc.
Ortowski
Ortowski
COUNCIL
Fiscal Impact Analysis (Pre - Approval)
FIN
FIN
Work with De is to Identify Needs In -House and Out -House
Revenue Analysis
Explore Interlocal Opportunities
Talk with Other Cities
Establish Cost Recovery Benchmarks
Fiscal Impact Analysis (Post - Approval)
Monitor Rev /Ex s True Costs
Oil Gas Drilling -Staff Summit RACI
Task
Department
Responsibilit
Accountability
Consulted
Informed
% Complete
Due Date
Comments
Revolving Accts. (Pre - Approval)
FIN
FIN
'Non- Interest bearing account?
Why?
Create Fund
Establish Fund Protocols-(SOP)- Controls/Monitorin
Develop Guidelines for City Reimbursements, Inspector Funding (Indirect
Charges
Develop System-Applicant Contact Info
Explore Web Self- Service, Acct. Trackin
Tracking Process - Notification of Minimum Balance SOP
Revolving Accts. (Post - Approval)
Monthly Reonciliation
Develop Refund Protocol
Insurance (Pre - Approval)
FIN
FIN
Develop SOP Re: Ins. Submisssion Re /Bond
Review Submission for Compliance -Visit (p. 16 -18), Indentify "Expert'
Resource, Develop Master Database Tracking System
Insurance (Post - Approval)
Set up Routine Checks to Monitor Ins. Com I.
Fee Management (Pre - Approval)
FIN
FIN
? p. 18- List of Periodic
Reports?
Develop Detailed Fee Schedule
CC Approval of Fee Schedule
Incorporate with Quick Hit Fee Assessment
Database to Track Collection
Staff Trainin
Bond Compliance Review Process FIN /PW
Fee Management (Post - Approval)
Quarter) Review /Reconciliation Audit
Application of Roadway Fees /Maintenance