Loading...
Item 6A (2)Oil Gas Drilling -Staff Summit RACI Task Department Responsibilit Accountability Consulted Informed % Complete Due Date Comments ALL, O.G. With Sup Signage Plan- Location of signs (Pre - Approval) PDS PDS PLANNER /G.I. DPS, PW GROUP Application Examples: Site location pipeline plannin Posted: Name and number, address, 911, and emergency contact Per 704 -C Truck RT? Routes within City of Southlake Sample sign O G Signage Plan -Site fence (Post - Approval) PDS PW INSPECTOR GROUP OUP DPS PDS PW? O.G. With Sup Railroad Commission (Pre - Approval) PDS PDS E.I. PLANNER PW, DRC GROUP Application Verify report is submitted and is applicable to site location and all information is included DRC/Planning Review PW consulted and state authorit -RRC PLANNER- L SCP ALL, O.G. With Sup Screening/ Fencing/ Landscaping (Pre - Approval, Pre - Production) PDS PDS ADMIN, Application G. 1. DIRC GROUP Submittal Chain-link/Type (tempora Security locked/ ate Location Screening/ Fencing/ Landscaping (Post - Approval, Post - Production) Materials, height, type, landscaping, irrigation Maintenance, landscape admin DPS, CITY O.G.GROUP PLANNER /GA ATTNY, New personnel (Oil Gas Specific Use Permit App. (Pre - Approval) PDS PDS CITY S O.G. GAS Inspection) INSPECTOR GROUP COUNCIL $20,000 fee collection point ( ?) Determination of complete application submittal Determination of location ? Post on website Oil Gas Drilling -Staff Summit RACI Task Department Responsibilit Accountability Consulted Informed % Complete Due Date Comments O G PLANNER- With Sup DRC OUP, Site Plan (Pre - Approval) PDS PDS GAS Application INSPECTOR GROUP CITY Submittal COUNCIL Reg. per current site section 40, Ord 480 Plan requirements + Requirements per 880 -A Pipe rack Trailers Equipment Roads Drill Platform Distances /dimensions from boundary line Applicant, surface owner, mineral lease, surface leasee + Reg. PDS /DRC Review Site Plan (Post - Approval) Approved site plan for blds reference Site inspection to confirm equipment installations per approved site plan BLDG ALL, OIL AND GAS With Sup PWS, DPS, Different set of regualtions than Noise Management Plan (Pre - Approval) PDS PDS PLANNER G.I. GROUP, Application DRC CITY Submittal Noise Ordinance COUNCIL Plan must be prepared by acoustic engineer Ambient noise level test of surrounding area (applicant confirmed by PDS Acoustic blankets/mitigation Proposed times of drilling and fracin Proposed frequency of readings Required log to be kept? Noise Management Plan (Post - Approval) DPS enforcement/inspection of noise regulations PWS, GAS P. WORKS, Tree Protection Plan (Pre - Approval) PDS PDS L. ADMIN INSPECTO CITY R COUNCIL Fence plan Tree protection Aerial photo Access si na e, approach detail Detail tree saved Tree disposal Trees to be removed Application Erosion Oil Gas Drilling -Staff Summit RACI Task Department Responsibility Accountability Consulted Informed % Complete Due Date Comments Tree Protection Plan (Post - Approval) L.A. Fence installed Signage Install Approach inspector Fee - included in $250.00 Seismic survey permit PLANNER ALL, O.G. With Sup Lighting Management Plan (Pre - Approval) PDS PDS G. I., PW, DPS, GROUP, Application Truck dleiveries (headlights, BUILDING DRC CITY operating lighting, etc.) OFFICIAL COUNCIL Submittal Airport /FAA compliance Beacons? Plan Prepared by electrical engineer Location and type of lighting Intensity at property line Photometric plan required for pre and past production OSHA Standards PDS /DRC Review Lighting Management Plan (Post - Approval) PDS /DPS enforcement/inspection of lighting regulations PW /DPS /CM Notificaiton of DPS? Consult G. 1. PDS /BSERV INSPECTOR, , O.G. Public Works. Require tree Seismic Survey (Pre - Approval) PDS PW /DPS GROUP, protection permit in accordance L.A. CITY with seismic survey permit? Fee SERVICES COUNCIL included in $250 Tree protection —Bld Seismic Survey Permit Per 9.5 -255.5 (Page 9 Application -Bld Review -PDS, Planning, PW, Bldg, Landscape Fees ($250.00) -Bldg Inspection required if in heavily treed area or other issue identified, if complaints received, if tree protection required Create permit application with requirements per 9.5 -255.5 No explosions Dates, times, and locations Methodolo Application Oil Gas Drilling -Staff Summit RACI Task Department Responsibilit Accountability Consulted Informed % Complete Due Date Comments MUTUAL FIRE OPS FIRE OPS AID Emergency Response (Pre - Approval) DPS CITIES, POLICE, PW CAPT. CAPT. FIRE MARSHAL Plan Submitted to Fire Ops Fire emergencies Leaks /Blowouts Spills Medical Emergencies Other sitespecific emergencies Emergency Contacts Evacuation Plan and Routes Muster Points Emergency Response (Post - Approval) Plan submitted to Fire Ops Reviewed by Capt. 10 copies of approved plan Evacuation plan and routes reviewed by Fire Ops Capt. with PW and Traffic PATROL, POLICE POLICE KSECC, Site Security (Pre - Approval) DPS DISPATCH, CAPT. CAPT. FIRE OPS FIRE OPS Site Security Plan Diagram of security components Emergency contacts 24/7 Access codes or cards Sample signage Knox box Video contact and request procedure Site Security (Post - Approval) Site Security Plan review/approve- Capt. Police PATROL FIRE OPS FIRE OPS PW, FIRE Concerns - Adequate water DPS AND Fire Suppression (Pre - Approval) CAPT. CAPT. CITIES MARSHAL supply Provide detailed fire suppression plan Conforms to Fed /State Law Location of suppression EQMT hookups Location /quantity of on -site foam Locations of fire hydrants Identify sources of ignition Fire fighter training with lesson plans Utility access ma I FIRE OPS FIRE OPS MUTUAL Fire Suppression (Post - Approval) DPS CAPT. CAPT. SHIFT LT. AID CITIES Fire suppression plan review/approved by Fire Ops Capt Oil Gas Drilling -Staff Summit RACI Task Department Responsibilit Accountability Consulted Informed % Complete Due Date Comments FIRE HAZ -MAT DPS HAZ -MAT LT. N.E.F.D.A. MARSHAL, Hazardous Material (Pre - Approval) LT ' FIRE OPS MSDS Sheets Copy of Tier/Report to State Container Labeling Plan Storage Plan Fully developed Haz -Mat Response Plan HAZ -MAT FIRE HAZ -MAT LT. N.E.F.D.A. PERSONNE Hazardous Material (Post - Approval) LT ' L MSDS Sheets, Tier Report, Container Labeling Plan, and Storage Plan reviewed by Haz -Mat Lt. and filed with Fire Marshal Haz -Mat Response Plan reviewed by Ca t. Starr TRAFFIC PW, FIRE CMO, DPS SGT., HAZ- TRAFFIC, MAT LT. MARSHAL PLANNING PLANNING Transportation Plan (Pre - Approval) Detailed Route Plan Conform with Commercial Routes Hazardous Material Route Placard Requirement Hours of Operation Traffic Transportation Plan (Post - Approval) Conforms to Commercial Routes Traffic Sgt. Review Haz -Mat Lt. Review PDS PDS PLANNER /G.I. PW, DPS ALL, O.G. Signage Plan (Pre - Approval) GROUP Submit Signage Map On -site 1:50 Off -site 1:200 Informational, regulatory, and safety si na e Regulatory Signage Compliance with Tx MUTCD Submit copy of Tx DOT Permits Post emergency contacts at access point Well Permit No PLANNER, O.G. PDS PDS G. 1. PW, DPS GROUP Signage Plan (Post - Approval) Weekly inspections Compliance with Signage Plan Signage repair within 48 hrs of notification by Cit Oil Gas Drilling -Staff Summit RACI Task Department Responsibilit Accountability Consulted Informed % Complete Due Date Comments STORM ENV O.G. SW Inspector ?? New PW OP PWS WATER COORDIN GROUP personnel ?? Storm Water /Erosion Control and Dust Control (Pre - Approval) INSPECTOR ATOR Erosion Control Submittal (1:00) Proposed BMPs BMP's Map (Other pollutants) Leaking equipment prevention Spill prevention Human waste disposal Sludge removal Chemical storage Solid Waste Disposal Plan Duncan Contours -2' Site plus 300' from perimeter Drainage Plan Imperious area coverage SWUS fee? 2, 10, 100 storms Proposed Dust Control Method Permanent Erosion Control Methods Storm Water /Erosion Control and Dust Control (Post - Approval) SW Inspector Weekly BMP Inspections Post rainfall BMP inspections Response required for dust complaints within 8 hrs of notification O.G. PW /PDS, PW, GROUP, PW PW Drilling Only CITY ENG. UTILITIES CITY R.O.W. Encroachment /R.O.W. Permit (Pre - Approval) COUNCIL Application form Signed agreement Encroachment Description Meets and Bounds Graphic Exhibit (8.5 by 11) Detailed Plan of Encroachment Indicate existing utilities Indicate roadway limits Identi Pay Encroachment Fee Acknowledgement by franchise utilities Line Locates Required by Potholing Contractor forapplicant Oil Gas Drilling -Staff Summit RACI Task Department Responsibility Accountability Consulted Informed % Complete Due Date Comments R.O.W. Encroachment /R.O.W. Permit (Post - Approval) R.O.W. Inspector Engineering Review City Council Approval? Staff delegation CITY For initial drillign and (racing, PW OP PW OP MGR. new personnel- R.O.W. STREET COUNCIL Water Source Identification (Pre - Approval) SUP. Inspector. Overtime funding? Anticipated water demand No potable H2O provided Water use time schedule for transport H2O Water Transportation Method Proposed (haul weight) Alternative proposal Copy of TCEO round water determination Water Acquisition Method Surface impact description Copy of route ma Identify H2O Disposal Method Perm Irrigation Plan (Impact fee Water Source Identification (Post - Approval) R.O.W. Inspector Daily route inspection Weekly Status Report # of gallons used # of gallons produced # of haul tri s Route Change Notification Weekly /Final Summary Report Road Damage Fee Regulation Oil Gas Drilling -Staff Summit RACI Task Department Responsibilit Accountability Consulted Informed % Complete Due Date Comments PW ' ALL, O.G. PW OP ENG. /DPS, GROUP, PDS FIRE DRC Dev. Checklist PDS CITY MARSHAL /PL COUNCIL Equipment Specifications (Pre - Approval) ANNING, G.I. Equipment I.D. and description (dimensions and weight) Mobile Equipment Drilling Equipment Production Equipment By- Product Handling Equipment Digital Photos of Proposed Equipment Description of Site Equipment to Remain Dimensions, photos of like equip. Aesthetic Requirements?? Proposed Screening Layout Site Map (1 ":50') Fuel storage Equip. locations Topography (2' contour) Access RRC, API/Equipment standards Equipment Specifications (Post - Approval) Gas Inspector Seismic Survey (Pre - Approval) PW OP Survey Map- 1:1000 Route Equipment Descri tion- include weight and width Seismic Process Description Time Frame /Schedule Haul Method if required List of Property owners and proof of authorization Seismic Testing Notice Connect CTY Signage Written . Property access from R.O.W. Approach detail Oil Gas Drilling -Staff Summit RACI Task Department Responsibility Accountability Consulted Informed % Complete Due Date Comments Seismic Survey (Post - Approval) Daily Status Report R.O.W. Inspector Post Survey Utility Inspection Post Site Survey Indentify damages - report Remove impacts Repair any damages O.G.GROUP O.G. PW OP PW CITY ENG. CITY Transportation Mapping /Road Repair (Pre - Approval) GROUP , COUNCIL Route Map- 1:1000 List of effected streets Road type and length Pavement structure Ingress /Egress Video tour of route Haul Equipment Description Weight, width, and length Anticipated Haul Purposes Estimated haul Schedule Proposed rdwy obstructions (flaggin Staff Review of Application Submit Draft Exhibit A to Road Damage Agreement Road Si na a Traffic Control Plan Site Access Details Collect Fee Public Notification Hours of Operation?? Transportation Mapping /Road Repair (Post - Approval) R.O.W. Inspector Daily route inspection Route Change Notification Weekly/Final Summa Additional Fee calculation/Penalt Annual PMA Survey of Truck Route Oil Gas Drilling -Staff Summit RACI Task Department Responsibilit Accountability Consulted Informed % Complete Due Date Comments Alison Alison Public Education (Pre - Approval) CMO /FIN Ortowski Ortowski Alison Alison CITY CMO PDS Expand Web Presence Ortowski Ortowski COUNCIL Alison Alison CITY CMO PDS / PW Develop Educational Brochure Ortowski Ortowski COUNCIL Alison Alison CITY CMO PDS Cable Channel PPT Ortowski Ortowski COUNCIL Alison Alison CITY CMO PDS City Newsletter Ortowski Ortowski COUNCIL Alison Alison CITY CMO Ortowski / PDS Ortowski COUNCIL Pilar Schank Develop Media Packet CITY CMO CMO CMO PDS Develop Submission Form COUNCIL Alison Alison CITY CMO PDS Develop Notification SOP Ortowski Ortowski COUNCIL Sharen Sharen FIN CMO PDS Develop "Billn " System Jackson Jackson Alison Alison CITY CMO PDS SPIN Informational Forum Overview Ortowski Ortowski COUNCIL SPIN Meeting (SOP) Alison Alison CITY Develop requirements CMO PDS SOP /Forms Ortowski Ortowski COUNCIL Alison Alison CITY Public Education (Post - Approval) CMO Ortowski Ortowski PDS COUNCIL Alison Alison CITY CMO PDS Develop Tracking System for Annual SPIN Meetings Ortowski Ortowski COUNCIL Website Section Alison Alison CITY CMO PDS Projects/Meetings, etc. Ortowski Ortowski COUNCIL Fiscal Impact Analysis (Pre - Approval) FIN FIN Work with De is to Identify Needs In -House and Out -House Revenue Analysis Explore Interlocal Opportunities Talk with Other Cities Establish Cost Recovery Benchmarks Fiscal Impact Analysis (Post - Approval) Monitor Rev /Ex s True Costs Oil Gas Drilling -Staff Summit RACI Task Department Responsibilit Accountability Consulted Informed % Complete Due Date Comments Revolving Accts. (Pre - Approval) FIN FIN 'Non- Interest bearing account? Why? Create Fund Establish Fund Protocols-(SOP)- Controls/Monitorin Develop Guidelines for City Reimbursements, Inspector Funding (Indirect Charges Develop System-Applicant Contact Info Explore Web Self- Service, Acct. Trackin Tracking Process - Notification of Minimum Balance SOP Revolving Accts. (Post - Approval) Monthly Reonciliation Develop Refund Protocol Insurance (Pre - Approval) FIN FIN Develop SOP Re: Ins. Submisssion Re /Bond Review Submission for Compliance -Visit (p. 16 -18), Indentify "Expert' Resource, Develop Master Database Tracking System Insurance (Post - Approval) Set up Routine Checks to Monitor Ins. Com I. Fee Management (Pre - Approval) FIN FIN ? p. 18- List of Periodic Reports? Develop Detailed Fee Schedule CC Approval of Fee Schedule Incorporate with Quick Hit Fee Assessment Database to Track Collection Staff Trainin Bond Compliance Review Process FIN /PW Fee Management (Post - Approval) Quarter) Review /Reconciliation Audit Application of Roadway Fees /Maintenance