Item 5BCity of Southlake, Texas
MEMORANDUM
March 9, 2006
TO: Shana Yelverton, City Manager
FROM: Steve Polasek, Director of Community Services
SUBJECT: Consider award of bid to TruGreen LandCare for landscape maintenance of medians
and City facilities in the amount of $35,619
Action Requested: City Council consideration of award of bid to TruGreen LandCare for
landscape maintenance of medians and City facilities in the amount of $35,619
Background
Information: The City currently contracts for right -of -way mowing and landscape
maintenance of Town Square. The proposed contract is intended to
complement the services currently provided and further promote a more
consistent and high quality appearance by addressing high profile median
areas, intersections, and City facilities. The proposed contract incorporates
complete landscape maintenance to include mowing and edging, all plant and
bed maintenance, fertilizations and insect control, irrigation services, and
seasonal color installations where applicable. Services will be for the following
locations:
- North and South Carroll medians
- South Kimball medians
- Pedestrian rest areas on FM 1709 at White Chapel and Peytonville
- Pavestone intersections of SH 114 at Kimball, Dove, and White Chapel
- DPS East and West
- Southlake Tennis Center (interior only)
- Senior Center
- Community Center (beds only)
The bid opening for this project was held on February 17, 2006. Staff
conducted the bid process in compliance with applicable laws and procedures.
Information was sent to ten (10) contractors who had expressed interest and the
project advertised in the Fort Worth Star Telegram on two consecutive
weekends. Three companies responded with two meeting the bid submittal
requirements:
TruGreen LandCare $ 35,618.52
O'Donnell's Landscape Services, Inc. $ 36,468.00
Per the specifications, the award is based on the bid which offers the best value
to the City when considering, but not limited to, the following:
- Best Price (40 %)
- Professional Competence (35 %)
o Years of experience
Shana Yelverton, City Manager
March 9, 2006
Page 2
• References
• Quality of work
• Ability to perform work as specified
- Financial Integrity (20 %)
- Minority Owned /Southlake Business (5 %)
TruGreen LandCare was recently awarded the right -of -way mowing contract
with the City at which time a reference check was performed with the cities of
Grapevine, Hurst, and Keller (attached). All three cities indicated they were
happy with the services provided and that TruGreen performed in a
professional and responsive manner. TruGreen is located in Fort Worth and
has operated under its present name for over six years (previously Minors
Landscape). They are a subsidiary of Service Master which is a national
company incorporated in 1947.
Although both companies scored evenly with regard to the scoring criteria,
because TruGreen LandCare currently performs the right -of -way mowing
($51,990) for the City it is anticipated that their inclusion of additional
landscape services will allow for service level consistencies and more efficient
contract management.
Financial
Considerations: The bid from TruGreen LandCare is within the anticipated budgeted amount
and funding is available in the approved FY 2005 -06 budget for mowing
($103,000).
Citizen Input/
Board Review: Not applicable.
Legal Review: The bid specifications were reviewed by the City Attorney and the bid process
conducted by the City's Purchasing Agent.
Alternatives: City Council review and consideration as appropriate.
Supporting
Documents: Supporting documents include:
• Bid tabulation
• Best Value scoring sheet
• Reference check on TruGreen LandCare
• Parent Company General Profile
Staff
Recommendation: City Council consideration of award of bid to TruGreen LandCare for
landscape maintenance of medians and City facilities in the amount of $35,619
Shana Yelverton, City Manager
March 9, 2006
Page 3
Bid Tabulation RIB 002 -06
Landscape Maintenance of City Facilities
Annual Pricing
Shana Yelverton, City Manager
March 9, 2006
Page 4
Location
TruGreen
O'Donnell's
Tennis Center
$ 6,382.56
$ 6,300.00
Community Services
$ 1,169.00
$ 492.00
Senior Center
$ 5,352.96
$ 3,048.00
DPS West
$11,874.60
$ 7,572.00
DPS East
$ 2,603.76
$ 1,653.00
S. Kimball medians
$ 2,777.52
$ 9,612.00
S. Carroll medians
$ 2,152.92
$ 2,475.00
N Carroll medians
$ 1,282.08
$ 4,224.00
1709 Portals
$ 1,423.20
$ 492.00
Peytonville & White Chapel
Tx Hwy 114 Pavestones
$ 599.76
$ 600.00
Kimball, Dove & White Chapel
Extended Price
$35,618.52
$36,468.00
RFB 002 -06/DR Landscape Maintenance of City Facilities
Best Value Weighted Percentages
TruGreen LandCare SCORE
1. Best Price — 40% 40
Low Bidder at $35,618.52
Shana Yelverton, City Manager
March 9, 2006
Page 5
2. Professional Competence — 35% 35
(5 %) Years of experience — 6 years - 5
(10 %) References — Excellent -10
(10 %) Quality of work — Excellent — 10
(10 %) Ability of perform work as specified — Excellent — 10
3. Financial Integrity — 20% 20
National Company. Appears sound financially.
Subsidiary of Service Master
4. Minority Owned / Southlake Business — 5% 0
Total weighted score 95 out of possible 100
O'Donnell's Landscape Services
1. Best Price — 40% 38
Second Low Bidder at $36,468.00
2. Professional Competence — 35% 32
(5 %) Years of experience — 6 years - 5
(10 %) References — Good -9
(10 %) Quality of work - Good — 9
(10 %) Ability of perform work as specified — Good — 9
3. Financial Integrity — 20% 20
National Company. Appears sound financially.
Subsidiary of Service Master
4. Minority Owned / Southlake Business — 5%
Total weighted score 95 out of possible 100
TruGreen LandCare Reference Check
5
City of Hurst: Cody Mayberry
2003 Precinct Line Road
Hurst TX 76054
817 - 788 -7265
Shana Yelverton, City Manager
March 9, 2006
Page 6
"No problems. They are very professional and very responsive"
+\- 3 years as contractor
City of Keller: Dan Burger
1000 Bear Creek Parkway
Keller TX 76248
817 - 233 -0131
"Thoroughly pleased. They take care of business. Quick to respond"
Long term vendor for Town Hall and other City facilities
City of Grapevine: Kevin Mitchell
601 Shady Brook
Grapevine TX 76051
817 - 410 -3357
"Very, very happy. Corps of Engineer and ROW mowing. No complaints at all"
3 years
Shana Yelverton, City Manager
March 9, 2006
Page 7
Service Master — Company Prof lie
The SerAceMaster Company provides service to residential and commercial customers
in the United States where we serve 10.5 million homes and businesses each year.
Our core service capabilities include lawn care and landscape maintenance, termite and
pest control, plumbing, heating and air conditioning maintenance and repair, appliance
maintenance and repair, cleaning and furniture maintenance and home warranties.
These services are provided through a network of over 5,400 comfrany -owned and
franchised service centers and business units, operating under leading brands which
include TruGreen Cheml.awn, TruGreen LarrdCare Terminix, American Home Shield,
American Residential Services, Rescue Rooter, American Mechanical Services,
SerAceMaster Clean, Merry Maids, AmeriSpec and Furniture Medic.
Executive Officers
Jonathan P. Ward
Chairman and CEO
Ernest J. Mrozek
President and CFO
Steven P. Preston
Executive Vice President
Jim L. Kaput
SVP and General Counsel
Mitchell T. Engel.
Chief Marketing Qfi r
Steven B. Bono
SVP for Corporate Communications
James A. Goetz
SVP and Chief Information Officer
Scott J. Cromle
President and Chief Operating Officer - American. Herne Shield
Katrina L. Helmkamp
President - Terminix International
>4ichaet M. Isakson
President and Chief Operating 01h er - ServlceMaster Clean
Lisa V. Goettel
SVP for Human Resources
Business Unit Leaders
Rick Ascolese - TruGreen LandCare
Mark Burel - A,RS
Scott C'romie - American Home Shield/A.medSpec
Ed Dunn - AMS
Joy Flora - Merry Maids
Katrina Helrrikamp - Tarminix
Mike Isakson - ServxceMaster Clean/Furniture Medic
Dennis Sutton - TruGmeen ChemLawn