Item 10BCity of Southlake, Texas
MEMORANDU
February 14, 2006
TO: Shana Yelverton, City Manager
FROM: Steve Polasek, Director of Community Services
SUBJECT: Amendment the current professional services agreement with Dunkin, Sims, Stoffels,
Inc., to include the design and engineering of the loop road parking lot improvements
at Bob Jones Park
Action Requested: Council consideration of an amendment to the current professional services
agreement with Dunkin, Sims, Stoffels, Inc., for the design and engineering of the
loop road parking lot improvements at Bob Jones Park for an additional amount not
to exceed $5,800.
Background
Information: Parks Board, at their January 9, 2006 meeting, recommended and SPDC and City
Council approved an agreement with Dunkin, Sims, Stoffels, Inc., for professional
services relative to the parking lot improvements at Bob Jones Park south of the
existing softball fields. As part of their motion, SPDC requested staff to contact
Dunkin, Sims, Stoffels, Inc., to inquire about expanding their scope of services to
include the design and engineering for improvements to the gravel loop road
parking lot. The additional parking (approximately 20 to 25 spaces) is anticipated
to help alleviate current parking shortages resulting from activities at the softball
facilities, dog park, during special events, and from general park use.
Typical services to be provided by Dunkin, Sims, Stoffels (DSS) as a part of the
contract include conceptual design, schematic design, construction documentation
and specifications, cost estimation, assistance in pre -bid and pre - construction
meetings, construction administration to include pay submittal review and progress
analysis, shop drawing review, and responsibility for clarification of construction
issues as needed.
The Parks Board will review this item at their February 16, 2006 meeting and
SPDC will consider at their meeting on February 21, 2006 immediately prior to
City Council.
Financial
Consideration: The proposed agreement for survey, design and engineering services is $5,800
based on a projected construction budget of $60,000. SPDC project reserve funds
in the amount of $61,846 and unencumbered proceeds in the amount of $281,836
are available as potential funding sources.
Financial Impact: Not Applicable
Citizen Input/
Board Review: The City Council approved the professional services agreement with DSS at their
January 17, 2006 meeting.
Shana Yelverton, City Manager
February 14, 2006
Page 2
The Southlake Parks Development Corporation recommended approval of the
professional services agreement with DSS at their January 17, 2006 meeting, and
requested staff to contact Dunkin, Sims, Stoffels, Inc., to inquire about expanding
their scope to include the design and engineering for improvements to the gravel
loop road parking lot.
The Parks Board recommended approval of the professional services agreement
with DSS at their January 9, 2006 meeting.
Legal Review: The contract with Dunkin, Sims, Stoffels for design services relating to parking lot
improvements at Bob Jones Park has been reviewed by the City Attorney. The
action presented for consideration simply expands the scope of services to be
provided by Dunkin, Sims, Stoffels, Inc.
Alternatives: Alternatives may include:
• City Council approval as submitted
• City Council approval with input as desired
• City Council decision not to approve the proposed amendment
Supporting
Documents: Supporting documents include the following:
• Proposal from Dunkin, Sims, Stoffels, Inc.
• Copy from Master Plan document of Bob Jones Park conceptual plan
• SPDC GIP Spreadsheet
Staff
Recommendation: City Council consideration of an amendment to the current professional services
agreement with Dunkin, Sims, Stoffels, Inc., for the design and engineering of the
loop road parking lot improvements at Bob Jones Park for an additional amount not
to exceed $5,800.
Shana Yelverton, City Manager
February 14, 2006
Page 3
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February 14, 2006
Page 4
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Shana Yelverton, City Manager
February 14, 2006
Page 5
lob Jones Park Development
Estinated
Project Cost.
Actual asof
7/31/2005
Estimate to
Complete
Total
Proposed
budget
Proposed
Proposed
Proposed
Proposed
special Projects 02 -03
$ 9,564
$ - $
9,564 $
9,564
special Projects 03 -04
FY 2005/06
FY 2006/07
FY 2007/08
FY 2008/09
FY 2009/10
Carry Forward Balance
$ - $
30,000 $
$ 1,128,882
latching Funds
$ 1,128,882
$ 14
$ 281,836
$ 206,836
$ 60,836
$ (14,164)
$ 793,656 $
Interest earnings
800,000
$ 1,200
$ 300
$ 1,500
$ 75,000
$ 25,000
$ 50,000
$ 25,000
$ 50,000
110,070 $
oper Fund Transfer
$ 270,000
$ 52,500
$ -
$ 52,500
$ -
$ -
$ -
$ -
$ -
Grant Proceeds
$ -
$ -
$ -
$ -
$ -
$ -
Donation s/Matcning
$ -
$ 117,500
$ 117,500
$ 200,000
$ 100,000
$ 200,000
$ 100,000
$ 200,000
Bond Proceeds
$
$-
$ -
$ 4.500,
$ -
$ 2.500.000
$ -
$ 2.500.000
Total Proceeds
$ 53,700
$ 117,800
$ 171,500
$ 4,775,000
$ 125,000
$ 2,750,000
$ 125,000
$ 2,750,000
Total Available Funds
$ 1,182,582
$ 117,800
$ 1,300,382
$ 4,789,842
$ 406,836
$ 2,956,836
$ 185,836
$ 2,735,836
Expenditures
i
I
lob Jones Park Development
$ 30,906
$ -
$30,906 $
30,906
]store Center Improvements
$ 10,000
$ - $
10,000 $
10,000
special Projects 02 -03
$ 9,564
$ - $
9,564 $
9,564
special Projects 03 -04
$ 16,422
$ - $
16,422 $
-
)og Park
$ 30,000
$ - $
30,000 $
30,000
latching Funds
$ 200,000
$ - $
235,000 $
235,000
lark Property Purchase, Evans
$ 800,000
$ 793,656 $
6,344 $
800,000
lature Center Improvements
$ 60,000
$ - $
60,000 $
60,000
iberty Garden Phase II
$ 72,000
$
110,070 $
110,070
latching Funds (1)
$ 1,600,000
loyal and Annie Smith Park Development (2)
$ 237,000
lob Jones Park Development (parking lot) (3)
$ 300,000
iberty Park at Sheltonwood (4)
$ 476,000
and Acquisition (7)
$ 2,500,000
gse Facility (8)
$ 412,000
rail Improvements (N. of FM 1709)
$ 111,160
licentennial west lighted fields and roads (5)
$ 1,330,000
Jrkwood /Sabre Linear Park (9)
$ 61,000
:oker Hike /Bike Trail (10)
$ 80,000
arhat Property Development (11)
$ 70,000
loble Oaks Park Improvements (12)
$ 181,000
:oalaty Park Improvements --- ------------------------ - - - - --
$ 82,000
Services Offices (14)
$ 800,000
iol unity
ne Hockey Rink Shade Covering (15)
$ 270,000
:hesapeake Park Improvements (16)
$ 148,000
lob Jones Park - North Playground Cover (17)
$ 90,000
,dventure Alley Rubberized Surface (18)
$ 90,000
lob Jones - North Playground Rubberized Surfacing (19)
$ 78,000
skate Park (20)
$ 77,000
IMX Bicycle Facility (21)
$ 72,000
Iicentennial East Drainage Improvements (22)
$ 95,000
Iicentennial West Drainage Retention Pond (23)
$ 270,000
tecreation Center (6)
$ 1.8,000,000
Total Project
:t Reserve (4 %- excludes Matching Funds /Land
Proceeds Less Total Commitments
$ 400,000 $
200,000 $
400,000 $ 200,000 $ 400,000
$ 237,000
$ 300,000
$ 476,000
$ 2,500,000
$ 412,000
$ 111,160
$
1,330,000
$
61,000
$ 10,000
$
70,000
$ 70,000
$
181,000
$
82.000
$ 148,000
$ 90,000
$ 90,000
$ 78,000
$ 270,000
$ 270,000
$ 77,000
$ 72,000
$ 793,656 $ 508,306 $ 1,285,540 $ 4,446,160 $ 200,000 $ 2,800,000 $ 200,000 $ 1,784,000
61,846 - 96,000 - 55,360
$ 14,842 $ 281,836 $ 206,836 $ 60,836 $ (14,164) $ 896,476