Item 5ECity of Southlake, Texas
MEMORANDUM
To: Shana Yelverton, City Manager
From: Charlie Thomas, P.E., Interim Public Works Director
Subject: Award annual contract for utility parts to Hughes Supply, Texas
Water Products, Fergusson, and Atlas Utility Supply.
Action
Requested: Award annual contract for utility parts to Hughes Supply, Texas Water
Products, Fergusson, and Atlas Utility Supply.
Background
Information: Throughout the year the Water and Wastewater divisions of Public Works
make numerous purchases of parts and supplies for use in the repair and
maintenance of the water and sewer system. In order to obtain competitive
pricing and facilitate these purchases, staff solicited sealed bids for the most
commonly used supplies from local vendors.
Five bids were received on January 20 2006. The bids have been
reviewed by City Staff and are tabulated on the attached schedule of
pricing. In order to obtain the best possible value, the supplies were
divided in to categories with the intention of awarding each category to the
low bidder.
It is recommended that the City Council award the annual contracts to
Hughes Supply, Texas Water Products, Fergusson, and Atlas Utility
Supply for the various categories indicated on the attached Bid Tabulation.
Funds for the purchase of these materials are available in the operating
budgets of the Water and Wastewater Divisions.
Financial
Considerations: Funding for routine purchases under these contracts will not exceed
budgeted amounts in each division.
Citizen Input/
Board Review: None
Legal
Review: The City Attorney reviewed the bid document.
Alternatives: The Council may award or reject these bids.
Supporting
Documents: Bid Tabulation
Project
Schedule: The terms of these contracts shall be through September 30, 2006.
Staff
Recommendation: It is recommended that the City Council award the annual contracts to
Hughes Supply, Texas Water Products, Fergusson, and Atlas Utility
Supply for the various categories indicated on the attached Bid Tabulation.
Staff Contact: Charlie Thomas, P.E., Interim Public Works Director
Copy: Sharen Jackson, Finance Director
Clayton Redinger, Construction Manager
Chuck Kendrick, Operations Manager