Item 10BCity of Southlake, Texas
MEMORANDUM
January 31, 2006
TO: Shana Yelverton, City Manager
FROM: Steve Polasek, Director of Community Services
SUBJECT: Consider final design and cost for the public park proposed within the Shops of
Southlake development
Action Requested: City Council consideration of final design and cost for the public park
proposed within the Shops of Southlake development.
Background
Information: Over the past several months the City has been working with Cencor
Realty Services on the development of park plans for a proposed park
within the Shops of Southlake. As previously presented, the park is
approximately 32,400 feet in size, will feature an eighteen foot high
fountain in the center, tables and seating, refined landscaping, decorative
pavers and fencing, hardscape features, up- lighting, and irrigation.
The proposed budget for the park design and construction is $800,000
with the initial plan being approximately $903,000. At the January 17,
2006, City Council meeting a revised project budget of approximately
$810,000 was presented. The revised budget maintains the integrity of
the initial design and was accomplished through a variety of means
including the selection of alternative site furnishings, pavers in lieu of
concrete, removal of four pole lights and the column lights, removal of
four tree grates, fence and railing design modifications, and removal of
the table umbrellas.
Through further project refinement staff and Cencor Realty have
identified additional cost savings that allow for the umbrellas to be
included as part of the base budget should Council so choose. Staff is
also exploring additional cost saving opportunities resulting from sales
tax exemptions related to the purchase of materials for the park project.
The following is a review of the potential deducts and /or cost savings
for Council consideration:
BASE BID $792,240.76 + IMPACT FEES $11,751.24 + SOFT COST $100,000 = $903,992.00
1 Deduct 6 Brick Columns incl. Pier & Footing ($9,537.00)
Rebid and change design without decorative tops to the ornamental
2 fence ($13,160.00)
Rebid and change design without decorative tops to the 30" Pedestrian
3 Ornamental Gate ($750.00)
Rebid and change design without decorative tops to the 10' Ornamental
4 Access Gates ($2,325.00)
5
Change design to the Step Handrails
($2,144.00)
6
Deduct (4) each of item #12, tree grates add plant material
($9,365.00)
7
Add plant material, bed prep & irrigation at deleted tree grates (4)
$744.00
8
Deduct (4) each of item #21, pedestrian pole lights.
($15,074.80)
9
Deduct item #23, column lights.
($8,132.80)
10
Change specification of Tree Uplight
($17,851.36)
11
Change specification of Tree Uplight @ Grate (w /o grate)
($3,501.92)
12
Alternate #9 - Deductive option for Site Furnishings.
($16,440.00)
13
Savings on cost of the Cygnus Umbrellas.
($2,000.00)
Alternates #4, #5, #6, #7, #8 Deductive options for pavers in lieu of
14
concrete.
($7,857.01)
15
Change from a 2" water meter to a 1" water meter - meter fee
($390.00)
16
Irrigation changes for 1" water meter
$1,500.00
17 Change from a 2" water meter to a 1" water meter - impact fees ($8,549.43)
Total proposed deducts to date ($114,834.32)
REVISED TOTAL WITH POTENTIAL DEDUCTS $789,157.68
Financial
Considerations: The park improvements are proposed to be funded by both the City and
developer with an initial budget of $800,000. The developer has
committed to funding 25% of the costs with the City responsible for the
remaining 75 %. A record of final construction costs is to be provided to
the City following completion.
Financial
Impact: Contract maintenance costs for the proposed park is estimated at
approximately $10,000 annually based on current contract pricing.
Maintenance of the park is anticipated to be included with the Town
Square landscape maintenance agreement and funding has been
allocated within the fiscal year 2005 -06 budget in anticipation of this
expense.
Citizen Input/
Board Review: The City Council reviewed design elements and opinion of probable
costs for the public park proposed within the Shops of Southlake
development during the January 17, 2006 meeting.
The Parks and Recreation Board on September 12, 2005 recommended
approval (8 -0) of the dedication of 32,402 s.f of land as a public park as
shown in the park concept plan for the Shops of Southlake development.
Legal Review: Not applicable.
Alternatives: Discussion and input regarding proposed park plan and costs as
presented.
Supporting
Documents: Supporting documents include the following items:
■ Park plan and design elements
Staff
Recommendation: City Council consideration of final design and cost for the public park
proposed within the Shops of Southlake development.
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