Item 7BCity of Southlake
Department of Planning
STAFF REPORT
February 1, 2006
CASE NO: ZA05 -153
P ROJECT: Site Plan for Vermilion Court Garden Offices
REQUEST: Panorama Properties is requesting approval of a site plan for the development of one medical
office building and one general office building for a total of 13,540 square feet on
approximately 1.65 acres.
The site requires an eight (8) foot screening device along the north property line adjacent to
single family residential property. A wrought iron fence currently exists along a portion ofthe
property line. A stone subdivision entrance monument exists at the northeast corner. The
applicant is proposing to extend the wrought iron fence along the entire north property line and
connecting into the subdivision monument. Stone columns will be added approximately every
32 feet along the entire length of the existing and new wrought iron fence. The entire length
of the fence will be planted with five (5) gallon evergreen wax myrtles spaced five (5) feet on
center with an initial plant height of three (3) feet. The applicant is also proposing a stone
retaining wall off -set approximately 5 feet inside the property boundary with a height varying
from 3 to 7 feet. The residential property to the north is on the high side of the wall.
City Council approved a concept plan as part of a change of zoning to "0- 1 " Office District on
September 4, 2001. The driveway location onto Vermilion Court, a local street, was approved
by City Council as there is no access permitted on W. Southlake Blvd due to spacing
requirements from the intersection. In the event there is no other public access, commercial
driveways shall be permitted on collector or local streets provided that they meet the design
standards outlined in the Driveway Ordinance No. 634. A stacking depth of 30' was also
approved at that time for the drive proposed on Vermilion Court.
ACTION NEEDED: 1. Conduct public hearing
2. Consider site plan approval
ATTACHMENTS: (A)
(B)
(C)
(D)
(E)
(F)
(G)
Background Information
Vicinity Map
Plans and Support Information
Site Plan Review Summary No. 3, dated February 1, 2006
Surrounding Property Owners Map
Surrounding Property Owners Responses
Full Size Plans (for Commission and Council Members Only)
STAFF CONTACT: Ken Baker (748 -8067)
Dennis Killough (748 -8072)
Case No.
ZA 05 -153
BACKGROUND INFORMATION
OWNER/APPLICANT: Panorama Properties
PROPERTY SITUATION: 2900 W. Southlake Boulevard
LEGAL DESCRIPTION: Lot 1, Block 1, Vermilion Addition
LAND USE CATEGORY: Low Density Residential
CURRENT ZONING: "O -1" Office District
HISTORY: -A change of zoning from "AG to "O -1" with an associated concept plan was
approved by City Council on September 4, 2001.
-City Council approved a preliminary plat for Vermilion Addition on August
21, 2001.
-A final plat was approved by the P &Z Commission January 9, 2003.
TRANSPORTATION
ASSESSMENT:
Case No.
ZA 05 -153
Master Thoroumhf tre Plan
The Master Thoroughfare Plan recommends Southlake Boulevard to have 130
feet of right -of -way. Adequate right -of -way exists for this roadway.
Existin,- Area Road Network and Conditions
The proposed site will have one (1) full access drive directly onto Vermilion
Court. The site is also making the connection to the property to the west
through common access easements on the properties.
W. Southlake Boulevard is a five -lane, undivided thoroughfare with a
continuous, two -way, center left -turn lane. The width of the roadway is
sufficient to be a seven -lane roadway.
May, 2005 traffic counts on W. Southlake Blvd (between Pearson Ln &
F.M. 1938
24hr
West Bound WB 17,303
East Bound (EB) (16,915
WB
Peak A.M. 900 11:15 -12:15 a.m.
Peak P.M. 1,881 5:30 -6:30 p.m.
EB
Peak A.M. 1,626 7 - 8 a.m.
Peak P.M. 1,186 5 - 6 p.m.
Attachment A
Page 1
Traffic Impact
PATHWAYS MASTER
PLAN:
Use
Sq. Ft.
Vtpd*
AM-
IN
AM-
OUT
PM-
IN
PM_
OUT
Medical Office
6,770
245
13
3
7
18
General Office
6,770
75
9
1
2
8
Total
13,540
320
22
4
9
26
*Vehicle Trips Per Day
* *The AM/PM times represent the number of vehicle trips generated during the peak travel
times on W. Southlake Boulevard.
According to the Master Pathways Plan, an 8 -foot multi -use trail is planned
adjacent to the development along W. Southlake Boulevard. The trail has been
constructed and is shown on the site plan.
WATER & SEWER: An 8 -inch water line currently exists along the north side of W. Southlake
Boulevard adjacent to this lot. The applicant is proposing to extend a 6 -inch
sanitary sewer line from the west.
TREE PRESERVATION: All of the existing trees except for one (1) 12" Hackberry are located within
the parking lot, within 6' feet of a building or within an access drive. The
applicant is proposing to combine the parking lot landscape islands to preserve
two (2) of the existing trees located in the proposed southern parking lot but
the proposed grade changes or elevations of the parking lot would leave the
trees within the landscape islands one foot (1') below grade. The trees would
be built into a hole within the parking lot that would not drain properly. The
applicant is making a good effort to preserve some existing trees on the site,
but because of the proposed grade changes it may be better to remove the trees
and construct the parking lot with four (4) landscape medians as shown
Preliminary Grading Plan and not take the chance of the trees declining. The
Landscape Ordinance required that one (1) canopy tree be planted in each
parking lot landscape island. If the parking lot is built as shown on the Site
Plan, there would be seven (7) trees within the southern parking lot. If the
parking was built as shown on the Preliminary Grading Plan there would be
eight (8) trees in the southern parking lot. It is most likely that the existing
trees would not survive very long within the proposed parking lot landscape
islands.
DRAINAGE ANALYSIS: This site drains to the east to the existing storm -sewer system in Vermilion
Court.
SOUTHLAKE 2025: City Council approved the recommendations made by the Southlake 2025
committee for the Areas B, E, & F study area to include the following changes:
Case No. Attachment A
ZA 05 -153 Page 2
Land Use Recommendations
• Existing land use designations — Low Density Residential with a T -1
optional land use designation.
Environment Resource Recommendations
• Preserve trees to the maximum extent feasible.
P &Z ACTION: January 19,2006; Approved (7 -0) subj ect to Site Plan Review Summary No. 2,
dated January 13, 2006; and, subject to the following conditions:
• Easement provided for the subdivision monuments;
• Landscaping around the monuments to be incorporated into site irrigation
plan;
• Wrought iron fence on the north property line be carried across the length
of the property and that it be augmented with live evergreen plantings and
have stone columns every 30 feet;
• North bufferyard be widened to the width of 14'/2 feet to accommodate the
fence and the plantings.
STAFF COMMENTS: Attached is Site Plan Review Summary No. 3, dated February 1, 2006.
N: \Community Development \MEMO \2005cases \05- 153SP.doc
Case No. Attachment A
ZA 05 -153 Page 3
Vicinity Map
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ZA 05 -153 Page 1
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Case No.
ZA 05 -153
Attachment C
Page 6
PROPOSED TRELLIS STRUCTURE BETWEEN BUILDINGS
Case No.
ZA 05 -153
Attachment C
Page 7
PROPOSED EXTERIOR MATERIALS
% i i
Case No. Attachment C
ZA 05 -153 Page 8
VERMILION GARDEN OFFICES
FENCE & SCREENING EXHIBITS
THIS TYPE OF STONE TO BE USED
TO BUILD STONE COLUMNS
APPROXIMATELY EVERY 32' ALONG
LENGTH OF WROUGHT IRON FENCE
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ABOVE ARE PICTURES OF THE EXISTING WROUGHT IRON FENCE. WE PROPOSE TO EXTEND
THIS FENCING TO THE EXISTING SUBDIVISON ENTRANCE MONUMENT (SEE PICTURE ABOVE).
THE ENTIRE LENGTH OF THIS FENCE AND THE WROUGHT IRON FENCE TO BE ADDED SHALL
HAVE STONE COLUMNS EVERY 4 FENCE PANELS OR APPROXIMATELY 32'. THE ENTIRE
LENGTH SHALL BE PLANTED WITH 5 GALLON EVERGREEN WAX MYRTLES (MYRICA
CERIFERA) 5' ON CENTER. INITIAL PLANT HEIGHT WILL BE APPROXIMATLEY 3' TALL. WAX
MYRTLES WILL GROW 12 " -24" EACH YEAR TO A MATURE HEIGHT OF 10' TO 15' TALL.
Case No. Attachment C
ZA 05 -153 Page 9
cddcRcc
(5?d ft6P71 O'l,lIcifO.S
2
Panorama Properties, L.P.
dba Cadence Custom Homes
502 N. Carroll Ave ##120
Southlake, TX 76092
January 16, 2006
Planning and Zoning Commission
1400 Main Street, Suite 310
Southlake, TX 76092
RE: Case No. ZA 05 -153
Dear Commission,
During our SPIN meeting, homeowners in the Vermilion subdivision had concerns about
the access drive to our office site, the existing stone entrance monuments to the residential
subdivision and the wood fence shown on our site plan application.
The neighbors expressed a desire for us to change our access drive to be off of Southlake
Boulevard instead of Vermilion Court. We informed the residents that during our inspection
period prior to purchase of the property, we were told by city staff that access to our site would
not be allowed off of Southlake Boulevard.
The stone entrance monuments to the residential subdivision were constructed on our
commercial site and in the city right -of -way. They had concerns that our development plan
might include removal of the monuments. We assured them that they could remain where they
are and that we had created an easement for such (see attached deed). An easement for the
portion in the city right -of -way already exists. In addition, we have agreed to provide irrigation
to the plantings at the base of the stone monument with our development plan. Maintenance of
the monument and the plantings will remain the responsibility of the homeowners.
There was much discussion regarding fence /screening issues at the January 9 °i SPIN
meeting: The decision was made to meet again on site on Saturday, January 14`" at 9 a.m. and
discuss further. It was agreed that the current wrought iron fence separating the commercial site
and the residential homesite to the north would remain. We agreed to add wrought iron fencing
eastward and connecting to the subdivision monument at the northeast corner of the commercial
site. We agreed to add stone columns approximately every 32' along the entire length of the
502 N. Carroll ilvc., Mile 120 . Soulhlake, - rX 760
(W) 485- • wv v�v.CarlenreCustomHoincs.com e Fax (517) 4M - 0817
R>=n es i V7 2!N6 Z A 0 5_153
Case No. Attachment C
ZA 05 -153 Page 10
existing and new wrought iron fence. The visual screening would be accomplished with planting
materials in accordance with the zoning ordinance. Given the topography, we request to move
the proposed retaining wall along the north boundary of our site south S' allowing the plant
screening material to be planted at the higher elevation and have more effect. We would also
request to move the bufferyard south 5' to allow for the relocated retaining wall.
There was also discussion regarding the other office site that we own to the east across
Vermilion Court. Although there currently are no definitive plans for this site, as part of our
future development plan we agree to include as part of our site plan request, wrought iron
fencing from the subdivision monument eastward approximately parallel to the front facade of
the home to the north. From that point eastward to the drainage easement, approval to build an
eight foot tall wood fence on top of the existing retaining wall be requested. Although
difficult to determine at this time, if the pad height of the building(s) to be built is raised, we
request approval to build a retaining wall even with the height of the new building pad along the
north property line connecting to the existing retaining wall. The wood screening fence would
then be placed upon the top of the retaining wall. The wrought iron and wood fencing would
include stone columns approximately every 32' feet similar to the other commercial site. To
allow for rainfall runoff, no retaining walls or fencing is proposed to be built in the drainage
easement to the east.
Thank you for your consideration on these matters.
Sincere y,
Will Edgington
Case No. Attachment C
ZA 05 -153 Page 11
SITE PLAN REVIEW SUMMARY
Case No.: ZA05 -153 Review No.: Three Date of Review: 02/01/06
Project Name: Site Plan — Vermilion Court Garden Offices (Lot 1, Block 1, Vermilion Addition)
APPLICANT: Panorama Properties, Ltd. ARCHITECT:
Will Edgington
502 N. Carroll Ave, Suite 120
Southlake, TX 76092
Phone: (817) 488 -9000 Phone:
Fax: (817) 488 -0819 Fax:
CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 01/03/06 AND WE
OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN
APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED
FURTHER CLARIFICATION, PLEASE CONTACT BEN BRYNER AT (817) 748 -8602.
The following changes are needed with regard to labeling:
a. Show and label all existing easements.
b. Dimension the overall R.O.W. widths for both W. Southlake Blvd and Vermilion Court.
Dimension the traveled roadway width for W. Southlake Blvd.
2. The following pertain to bufferyards and screening:
a. Adjust the northernmost row of parking so that all portions, to include the curb, are outside of
the proposed 15' — Type "F -1" bufferyard. Parking is not permitted to encroach into a
bufferyard.
Provide cross - hatching and shading for all landscaping (pervious) areas. The pervious areas adjacent
to the buildings have not all been shaded.
4. Correct the stacking depth of the drive to be 30'. City Council approved a stacking depth of 30'w ith
approval of the concept plan. The plan labels a stacking depth of 29'.
Provide increased wall offsets to meet horizontal articulation requirements on the south, west and east
fagades. The dominant wall height is 12. S'on the south fa(ade and 14' on the east and west fa(ades
requiring an off -set of approximately 2'.
INFORMATIONAL COMMENTS
A stacking depth of 30' was approved by City Council on September 4, 2001 with approval of a
concept plan as part of a change of zoning to "O -1" Office District.
* The driveway location onto Vermilion Court was approved by City Council on September 4, 2001
Case No. Attachment D
ZA 05 -153 Page 1
with approval of a concept plan as part of a change of zoning to "O -l" Office District. The driveway
on Vermilion Court, a local street, is permitted as there is no access permitted on W. Southlake Blvd
due to spacing requirements from the intersection.
A fully corrected plan that includes all associated support plans /documents and conditions of
approval is required before any ordinance or zoning verification letter publication or before
acceptance of any other associated plans for review. Plans and documents must be reviewed
and stamped "approved" by the Planning Department.
All development must comply with the City's Drainage Ordinance No. 605 and detain all post
development run -off.
* The proposed site does not exceed the maximum permitted impervious coverage area percentage of
65% for the "O-l" Zoning District. The impervious coverage area percentage of this is approximately
63%.
No review of proposed signs is intended with this site plan. A separate building permit is required
prior to construction of any signs.
* The applicant should be aware that prior to issuance of a building permit a fully corrected site plan,
landscape plan, irrigation plan, and building plans, must be submitted for approval and all required
fees must be paid. This may include but not be limited to the following fees: Park Fee, Perimeter
Street Fee, Water & Sewer Impact and Tap Fees, and related Permit Fees.
A letter of permission from the adjacent property owner(s) on the west must be obtained prior to
issuance of a building permit for the construction of the off -site pavement.
Case No. Attachment D
ZA 05 -153 Page 2
Case No. 05 -153 Review No. _ Dated: Januaa 11, 2006 Number of Pages: 1
Project Name: Vermilion Court Garden Offices (Site Plan)
Comments due to the Planning Department: January 11, 2006
Contact: Keith Martin Phone: (817) 748 -8229 Fax: (817) 481 -5713
The following comments are based on the review of plans received on January 3, 2006 . Comments
designated with a number may be incorporated into the formal review to be considered by either the
Planning and Zoning Commission or City Council. Other items will not be addressed by either the P &Z
or City Council. It is the applicant's responsibility to contact the department representative shown above
and make modifications as required by the comment.
Are the bufferyards correctly shown and labeled?
Yes.
Does the plan meet the interior landscape requirements?
Yes, except for the proposed width of the parking lot landscape islands.
Does the plan meet the parking lot landscaping requirements?
Yes.
Are the parking /bufferyard /landscaping summary charts correct?
Yes.
Is a tree survey required?
A tree survey of the property was provided with the Site Plan submittal.
Tree Preservation Comments:
The Site Plan parking lot layout does not match the Preliminary Grading Plan parking lot layout.
2. All of the existing trees except for one (1) 12" Hackberry are located within the parking lot, within 6'
feet of a building or within an access drive. The applicant is proposing to combine the parking lot
landscape islands to preserve two (2) of the existing trees located in the proposed southern parking lot
but the proposed grade changes or elevations of the parking lot would leave the trees within the
landscape islands one foot (1') below grade. The trees would be built into a hole within the parking lot
that would not drain properly. The applicant is making a good effort to preserve some existing trees
on the site but because of the proposed grade changes it may be better to remove the trees and
Case No.
ZA 05 -153
Attachment D
Page 3
construct the parking lot with four (4) landscape medians as shown Preliminary Grading Plan and not
take the chance of the trees declining. The Landscape Ordinance required that one (1) canopy tree be
planted in each parking lot landscape island. If the parking lot is built as shown on the Site Plan, there
would be seven (7) trees within the southern parking lot. If the parking was built as shown on the
Preliminary Grading Plan there would be eight (8) trees in the southern parking lot. It is most likely
that the existing trees would not survive very long within the proposed parking lot landscape islands.
Case No.
ZA 05 -153
Attachment D
Page 4
Surrounding Property Owners
Lot 1, Block 1, Vermilion Addition
17 18
16 19 _
J 15 20
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Owner
Zoning
Land Use
Acreage
1. City of Southlake
SF-IA
Low Density Residential
1.724
2. Simmons Properties Group
Harper, Sondra K & Ter
S -P -1
Office Commercial
2.176
3. Wilbow Southlake
Development
0-1
Low Density Residential
1.649
4. Grant, Patricia
SF-IA
Low Density Residential
1.0
5. Elwell, Justin
SF-IA
Low Density Residential
1.0
6. Jenson, Jarod M
SF-IA
Low Density Residential
1.0
7. Rodriguez, John P & Araceli
SF-IA
Low Density Residential
1.0
8. Wilbow Southlake
Development
0-1
Low Density Residential
1.648
9. J N S Land Family Limited Prt
AG
Medium Density Residential
4.019
10. Schaefer, Paul James
AG
Medium Density Residential
1.16
11. Schaefer, Paul J
AG
Medium Density Residential
2.36
12. Horn & Toad Properties
AG
Medium Density Residential
4.025
Case No. Attachment E
ZA 05 -153 Page 1
13.
Fard, Parvaneh
SF-IA
Low Density
Residential
1.0
14.
Anderson, Gerald
SF-IA
Low Density
Residential
1.0
15.
Crider, Anthony D & Marsha
SF-IA
Low Density
Residential
1.0
16.
Sakaloskt, Christopher M
SF-IA
Low Density
Residential
1.0
17.
Reig Incorporated
SF-IA
Low Density
Residential
1.035
18.
Reig Incorporated
SF-IA
Low Density
Residential
1.048
19.
Fey, Michael
SF-IA
Low Density
Residential
1.0
20.
Miller, Mark L & Rebecca L
SF-IA
Low Density
Residential
1.0
21.
Nash, Mark T & Sharon T
SF-IA
Low Density
Residential
1.0
22.
Gaszak, Russell & Andrea G
SF-IA
Low Density Residential
1.0
Case No.
ZA 05 -153
Attachment E
Page 2
Surrounding Property Owners
Lot 1, Block 1, Vermilion Addition
Notices Sent: Twelve (12)
Responses Received: None (0)
Case No.
ZA 05 -153
Attachment F
Page 1