Item 5ICity of Southlake, Texas
M E M O R A N D U M
January 31, 2006
TO: Shana Yelverton, City Manager
FROM: Steve Polasek, Director of Community Services
Consider award of bid to TruGreen LandCare for State and City right-of-way
SUBJECT:
mowing
___________________________________________________________________________
Action Requested:
City Council consideration of award of bid toTruGreen LandCare for State and
City right-of-way mowing contract.
Background
Information:
The FY 2005-06 Budget contains a line item amount of $103,000 for contract
mowing services to include State and City right-of-ways including FM 1709,
FM 1938, and Highway 114. The previous right-of-way mowing contract
expired at the end of 2005. Not included as part of the proposed award are
median, intersection, and municipal facility mowing and landscape
maintenance. These items are included under separate bid specifications which
have been prepared and are currently advertising.
The proposed contract includes mowing and general landscape management
services for public right-of-ways on an annual basis, and includes an annual
renewal option for four (4) additional twelve-month periods. The State right-
of-ways are mowed in addition to the three (3) annual mowing cycles
performed by the Texas Department of Transportation (TxDOT). The contract
specifies that the contractor must coordinate the mowing schedule around the
TxDOT mowing schedule. In addition to the City specifications, the contractor
is required to comply with the mowing standards published in Chapter 2 of the
TxDOT publication “Roadside Vegetation Management.”
The bid opening for this project was held on January 27, 2006. Staff conducted
the bid process in compliance with applicable laws and procedures.
Information was sent to ten (10) contractors who had expressed interest and the
project advertised in the Fort Worth Star Telegram on two consecutive
weekends. Four companies responded to the bid request. One company
presented a “no-bid”, and the three remaining qualified bid packages were as
follows:
TruGreen LandCare $ 51,990.66
O’Donnell’s Landscape Services, Inc. $ 67,296.00
Green Thumb Landscape $ 226,436.00
Per the specifications, the award is based on the bid which offers the best value
to the City when considering the following:
Shana Yelverton, City Manager
January 31, 2006
Page 2
-Best Price (40%)
-Professional Competence (35%)
Years of experience
o
References
o
Quality of work
o
Ability to perform work as specified
o
-Financial Integrity (20%)
-Minority Owned/Southlake Business (5%)
The City performed a reference check on TruGreen LandCare with the cities of
Grapevine, Hurst, and Keller (attached). All three cities indicated they were
happy with the services provided and that TruGreen performed in a
professional and responsive manner. TruGreen is located in Fort Worth and
has operated under its present name for over six years (previously Minors
Landscape). They are a subsidiary of Service Master which is a national
company incorporated in 1947. Based on a review of the top bidders using the
weighted criteria, TruGreen LandCare scored highest with regard to providing
the City the best overall value.
Financial
Considerations:
Funding is available in the approved FY 2005-06 Public Works budget for
mowing in the amount of $103,000.
Citizen Input/
Board Review:
Not applicable.
Legal Review:
The bid specifications were reviewed by the City Attorney and the bid process
conducted by the City’s Purchasing Agent.
Alternatives:
City Council review and consideration as appropriate
Supporting
Documents:
Supporting documents include:
Bid tabulation
Best Value scoring sheet
Reference check on TruGreen LandCare
Parent Company General Profile
Staff
Recommendation:
City Council consideration of award of bid for State and City right-of-way
mowing to TruGreen LandCare in the amount of $51,990.66.
Shana Yelverton, City Manager
January 31, 2006
Page 3
Shana Yelverton, City Manager
January 31, 2006
Page 4
Shana Yelverton, City Manager
January 31, 2006
Page 5
2006 ROW Mowing Contract
TruGreen LandCare Reference Check
City of Hurst: Cody Mayberry
2003 Precinct Line Road
Hurst TX 76054
817-788-7265
“No problems. They are very professional and very responsive”
+\- 3 years as contractor
City of Keller: Dan Burger
1000 Bear Creek Parkway
Keller TX 76248
817-233-0131
“Thoroughly pleased. They take care of business. Quick to respond”
Long term vendor for Town Hall and other City facilities
City of Grapevine: Kevin Mitchell
601 Shady Brook
Grapevine TX 76051
817-410-3357
“Very, very happy. Corps of Engineer and ROW mowing. No complaints at all”
3 years
Shana Yelverton, City Manager
January 31, 2006
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