Item 5ICity of Southlake, Texas
M E M O R A N D U M
January 10, 2006
TO: Shana Yelverton, City Manager
FROM: Steve Polasek, Director of Community Services
Consider SPDC Matching Funds Request from Southlake Baseball Association
SUBJECT:
(SBA) for professional services for the conceptual planning and schematic design
of the undeveloped west side of Bicentennial Park
___________________________________________________________________________
Action Requested:
City Council consideration of SPDC Matching Funds Request in the amount of
$25,000 from Southlake Baseball Association (SBA) for professional services
for the conceptual planning and schematic design of the undeveloped west side
of Bicentennial Park
Background
Information:
The Southlake Baseball Association is requesting SPDC Matching Funds in
the amount of $25,000 for professional services for the conceptual planning of
the undeveloped west side of Bicentennial Park and schematic design to
include primarily a baseball complex, with consideration of general park
design and support facilities. The conceptual planning will also take into
account existing park development and remarks from the 2005 Parks,
Recreation, and Master Plan Update.
If approved, the request will allow for detailed layout and design development
for ballfields on the west side of the park. This is the first step toward review
of future considerations of private and public funding opportunities, park
design review and approval, and project implementation and phasing. As with
all major park designs final plans will be brought to the appropriate Boards and
Council for recommendations and approvals. It is also anticipated that a work
team consisting of SBA members, staff, and two representatives from the Parks
Board will be assembled to coordinate with consultants on design development
of this proposed project.
The professional services proposed as part of the request for matching funds
includes in general the following:
Perform reconnaissance of the site and provide a presentation of findings.
Analyze the capabilities and limitations (opportunities and constraints) of
the park site and prepare descriptive graphics in a study of development
feasibilities.
Determine needs for utility extensions to serve the site.
Provide throughout the process a preliminary evaluation of the City’s
program, schedule and construction budget requirements, each in terms of
the other.
Prepare for approval by the City, Schematic Design Documents consisting
of drawings and other documents illustrating the scale and relationship of
Shana Yelverton, City Manager
January 10, 2006
Page 2
Project components. This shall be accomplished in steps:
Initially two-to-three conceptual plans of development will be
o
prepared in sketch form for review
Next, the best “Concept of Development” (or combined best parts
o
of the original concepts) shall be presented for review.
Then, a draft of the Schematic Design Document(s) shall be
o
prepared for review
Draft designs shall include a materials palette and a theme of
o
development for proposed improvements
Draft design shall include a rough, preliminary grading plan
o
Following review and approval, the final draft of the Schematic
o
Design shall be presented to the appropriate Boards and City
Council.
Prepare for submittal with the Schematic Design a preliminary Opinion of
Probable Construction Cost based on current area, volume or other unit
costs.
Prepare corresponding recommendations for construction phasing for the
park site. Increments of phased development will correspond to the City’s
park budget plans, or anticipated funding.
Provide a colored rendering of the Schematic Design Plan: a printed and
mounted copy, and a digital copy on CD.
Representatives from the Southlake Baseball Association will be available at
your meeting to provide additional information regarding this request.
Financial
Considerations:
Fiscal Year 2005-06 SPDC Matching Funds in the amount of $200,000 are
budgeted and there has been one allocation to date in the amount of $8,500 for
BooBoo’s Buddies concrete work at the dog park. Approval of Matching
Funds in the amount of $25,000 would leave an unencumbered balance of
$166,500.
Financial Impact:
Long term financial impacts may vary based on approved schematic design
and future funding considerations.
Citizen Input/
Board Review:
Parks Board reviewed and recommended approval (9-0) at their January 9,
2006 meeting.
SPDC will consider this item immediately prior to City Council at their
January 17, 2006 meeting.
Legal Review:
Not applicable
Alternatives:
Council consideration of SPDC Matching Funds request from SBA.
Shana Yelverton, City Manager
January 10, 2006
Page 3
Supporting
Documents:
Supporting documents include:
Matching Funds Request Form
Copy from Master Plan document of Bicentennial Park conceptual plan
Staff
Recommendation:
City Council consideration of SPDC Matching Funds request in the amount of
$25,000 from Southlake Baseball Association (SBA) for professional services
for the conceptual planning and schematic design of the undeveloped west side
of Bicentennial Park
City of Southlake, Texas
PROJECT MATCHING FUNDS REQUEST FORM
Shana Yelverton, City Manager
January 10, 2006
Page 4
Project Name: Conceptual planning and schematic design of undeveloped west side of
Bicentennial Park
Contact Person: Spencer Sunstrum – President Southlake Baseball Association
Mailing Address: 614 Melrose Court
City: Southlake State: TX ZIP: 76092 Day Phone: 817-226-4032
Night Phone: 817-319-6500 Fax Number: 817-274-4032
Additional Contact Person: Day Phone:
PROJECT DESCRIPTION:
Proposed project involves hiring of a professional planning and engineering firm to perform conceptual
planning and schematic design of the undeveloped park area located on the west side of Bicentennial
Park. The consultant’s primary objective is to explore the layout, costs, and general design of a baseball
facility and associated support amenities. It is anticipated the proposed ballfields would support a variety
of age groups including a signature field capable of accommodating high school and college aged players.
In addition, general park development of the remaining open space on the west side of the park and the
relationship with existing park development will also be considered.
If approved, the proposed project design would allow for future financial planning, partnership
exploration, and fund raising efforts to occur.
Proposed Start Date: February 8, 2006 Projected Completion Date: May 31, 2006
Projected Cost: $50,000 Amount of Funds Requested: $25,000
Shana Yelverton, City Manager
January 10, 2006
Page 5