Item 5ECity of Southlake, Texas
M E M O R A N D U M
January 4, 2006
TO: Shana Yelverton, City Manager
FROM: Wade Goolsby, Chief of Police Services
Authorize the Mayor to terminate the existing contract and to negotiate a new
SUBJECT:
contract for the construction management of a DPS facility project between the
City of Southlake and Lee Lewis Construction, Inc.
_______________________________________________________________________________________
Action Requested:
City Council approval to terminate existing contracts with RPGA Design
Group, Inc. and Lee Lewis Construction, Inc. and approval to initiate new
contracts with RPGA Design Group, Inc. and Lee Lewis Construction, Inc.
Background
Information:
A management consultant group recently questioned the proposed location of
the main police facility in north Southlake. Since that time, city staff, the
Crime Control and Prevention Board, and City Council have reconsidered the
most appropriate location for a main police facility and unanimously agreed
that the facility should be more centrally located. The change in location
changes the scope of the project significantly enough that the current contracts
need to be terminated and new contracts initiated for the revised project.
Financial
Considerations:
The Crime Control and Prevention District will provide funding for this
project. The architectural firm has been paid for services provided in the
planning for a new facility in north Southlake. Much of that data can be used
in the planning of a facility in central Southlake. The original budget will
remain basically the same for the revised project.
Citizen Input/
Board Review:
Crime Control and Prevention District will provide funding for this facility.
The Crime Control and Prevention District Board has provided input and the
Council has provided input in this decision. There was no citizen input.
Legal Review:
The City Attorney has reviewed the existing contracts and recommended the
termination of the existing contracts. New contracts have not been negotiated
at this time but will be submitted for legal review and approval.
Department of Public Safety Facility Contracts
January 4, 2006
Page 2
Alternatives:
Continue to proceed with the project as planned in the northern part of
Southlake resulting in a main police facility that is not centrally located. There
would be inefficiencies in day-to-day operations and the police facility would
have a lower public profile and be less accessible to the public.
Supporting
Documents:
No supporting documents
Staff
Recommendation:
Terminate the existing agreements between the City of Southlake and RPGA
Design Group, Inc. and Lee Lewis Construction, Inc. Authorize City Staff to
proceed with negotiations for new contracts with both firms that will be
presented to Council for approval at a later date.
WG/wg