Item 5MCity of Southlake, Texas
M E M O R A N D U M
May 9, 2006
TO: Shana Yelverton, City Manager
FROM: Ross Korkmas, Emergency Management Coordinator
Reject the Outdoor Warning Siren proposals
SUBJECT:
_________________________________________________________________________________
Action Requested:
Reject the Outdoor Warning Siren proposals
Background
Information:
The Southlake Department of Public Safety advertised a Request for Proposals
(RFP) regarding the design, installation and testing of Outdoor Warning
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Sirens. The RFP was advertised beginning January, 13 2006 and lasting until
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January, 26 2006. The vendors were given until Friday, March 10 to
complete and submit their respective proposals. Three vendors chose to
respond to our advertisement and submitted their proposals. A seven member
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Warning Siren Review Committee was created and convened on April, 7
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2006 and again on April, 26 2006. After much review and deliberation the
committee determined that rejecting all proposals would be in the best interest
of the city. A number of issues including price, aesthetics, references, scope of
work and quality of vendor service have all led to the committee coming to this
tough decision.
Financial
Considerations:
The City of Southlake was awarded a grant of $100,000 from the Hudson
Foundation to aid in the purchase of the Outdoor Warning Sirens.
Financial Impact:
Approximately $75,000 awarded by the Hudson Foundation will be used
towards the purchase of the Outdoor Warning Sirens.
Citizen Input/
Board Review:
There has been no citizen input. Not subject to Board review.
Legal Review:
Alternatives:
Select vendor from current proposals.
Supporting
Documents:
None
Shana Yelverton
January 9, 2005
Page 2
Staff
Recommendation:
Reject all three Outdoor Warning Siren proposals. The Southlake Department
of Public Safety and the Warning Siren Review Committee will request new proposals from qualified
vendors.
RK/rk