Item 4BCity of Southlake, Texas
M E M O R A N D U M
May 10, 2006
TO: Honorable Mayor and Members of City Council
FROM: Shana K. Yelverton, City Manager
Agenda Item Comments and Other Items of Interest for City Council Meeting
SUBJECT:
May 16, 2006
As we have discussed, this agenda is unusually heavy and we fully anticipate continuing the meeting to
May 30. The Mayor has indicated that he plans to work through Item 8A, rezoning and concept plan
for Continental Greens, with the remaining items to be addressed at the continuation meeting. Please
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keep all packet items, as we will not prepare a new packet for the 30.
Special thanks to all of you for your willingness to attend an extra meeting to clear out some of these
cases. I think it’s also worth mentioning that the Planning and Zoning Commission and staff have
worked very hard to prepare these items for your consideration.
REPORTS
4A. Mayor’s Report.
1. Oaths of Office for Mayor and Councilmember Place 2 - As has become our standard
practice, Judge Montgomery will administer the oath of office for the Mayor and Vernon
Stansell. Following the formal ceremony, we will take a break for cake and punch in the
lobby to congratulate them.
2. Adopt-a-Soldier Program - Sharon Fitzgerald will be at the meeting to make a brief
presentation on this program, which is intended to provide support to deployed or injured
soldiers. Information on this program may be found at www.adoptasoldiernow.org.
4B. City Manager’s Report. No report is planned at this time.
4C. Financial Report. The reports have been included in your packet. As you can see, revenues for
this fiscal year are exceeding projections. For example, General Fund sales tax collections for
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting May 16, 2006
Page 2 of 19
April exceeded budget projections by 14% (reflecting strong sales activity for February).
Based on the year-to-date performance of sales tax, we anticipate collection over $7 million for
the General Fund alone. Other revenue line items are also performing well, and expenditures
are on target.
Sharen Jackson will be available to make a report during your meeting upon request.
4D. Local Business Report. Tuck Thean (pronounced Tee-en); the general manager of the Eden
Bistro will be at the meeting to present information on the restaurant. As a side note, catering
for your dinner will be provided by Eden Bistro.
CONSENT AGENDA
Provided as part of your packet are the power point presentations prepared for the consent
agenda items. These presentations include voice tags. By simply clicking on the “audio” link on
the agenda, the power point slides will pull up and you will be able to watch a presentation on the
item. Of course, we will continue to provide these presentations during your meeting upon
request. If you encounter any trouble with the technology, contact Gary Gregg or Ben Thatcher.
5A. Approve the minutes for the May 2, 2006, regular City Council meeting. The minutes have
been included in your packet. Contact Lori Farwell with questions on this item.
5B. Consider excusing a member of the City Council for an absence from a meeting.
Councilmember Virginia Muzyka was absent from the May 2 meeting. Contact Lori Farwell
with questions on this item.
5C. Resolution No. 06-022, Appoint a Mayor Pro Tem and a Deputy Mayor Pro Tem. As stated in
the Charter, Section 2.07 Mayor Pro Tem and Deputy Mayor Pro Tem:
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting May 16, 2006
Page 3 of 19
“At the first meeting after each general election or general election run-off, if any,
or as soon thereafter as practicable, the Mayor shall, with the approval of the
Council, appoint one of the Council members as Mayor Pro Tem and one as
Deputy Mayor Pro Tem who shall hold their offices for one year. The Mayor Pro
Tem shall perform the duties of Mayor in case of the absence or disability of the
Mayor. In case of absence or disability of both the Mayor and the Mayor Pro
Tem, the Deputy Mayor Pro Tem shall perform the duties of Mayor.”
This item has been placed on the agenda so that these positions can be filled. Contact the
Mayor with questions on this item.
5D. Resolution No. 06-023, Appoint a Councilmember to the Public Art Advisory Committee to fill
the unexpired term of Keith Shankland. Keith Shankland served as one of the City Council
representatives on the Public Art Advisory Committee, with a term to expire November 1,
2006. Your appointee to this position will serve the unexpired term. Note that Councilmember
Carolyn Morris is the other councilmember serving on the committee, along with Jenny
Tilbury, Terri Messing, Susan Bruning, Jeane Alexander, Michael Wilson, and Phillip Kravetz.
This committee has become more active lately and is currently working with staff to research
possibilities for a performing arts center and placement of public art in strategic locations
throughout the city.
If you have questions about the committee and its activities, please contact Steve Polasek.
5E. Resolution No. 06-024, Appoint two Councilmembers to the Southlake Parks Development
Corporation. The terms for two Council positions on the Southlake Parks Development
Corporation expired on May 1, 2006. The purpose of this item is to appoint Council
representatives for new two-year terms, to expire May 31, 2008. These seats are currently
occupied by Keith Shankland and Carolyn Morris.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting May 16, 2006
Page 4 of 19
Note that the term for Park Board representative Mike Mills also expires this May. This
appointment will be taken up when you address board appointments in June. Please contact the
Mayor or Lori Farwell if you have any questions about this item.
5F. Approve a professional services agreement with Credera/Maximus, Inc., to provide software
selection and implementation management services. This agreement delineates the services to
be provided by Credera/Maximus to provide software selection and implementation
management services as we continue to move forward with the IT alignment project. Recall
that your mid-year budget amendment provided funding for the software selection process, as
well as some “quick hit” initiatives to improve the development review and purchasing
processes. Your approval of this agreement will allow us to continue the momentum we have
achieved with the study by making significant improvements in our technological capabilities.
Improving our ability to track and use data is critical for responsible resource management and
accountability throughout city departments. Without meaningful data, it will be difficult for us
to reach our full potential as a municipal organization. Over the course of the past year, we
have focused a great deal of attention on improving the quality of our work and service
delivery, and we have made great strides in taking this organization to the next level. But
without improvements in the systems we use to track information and to make better use of our
time and resources, we will never reach our ultimate goal of becoming the “best in class” city
in the metroplex, Texas, and the nation. Thus, we are working hard to improve our
technological environment so that we can ultimately improve our performance.
Funds for this item were approved in your mid-year budget amendment. Please contact Jim
Blagg with questions on this item.
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5G. Ordinance No. 635-A, 1 Reading, Amending Chapter 2, Article VI, Code of Ethics and
Conduct, of the Southlake City Code to comply with provisions of Chapter 171 and Chapter
176 of the Texas Local Government Code, including provisions for filing Conflict Disclosure
Statements and providing for the adoption of an Employee Business Code of Conduct. (If
approved on first reading, the public hearing will be held on June 6, 2006.)As we discussed in
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting May 16, 2006
Page 5 of 19
March, the city’s ethics ordinance has been revised to reflect requirements of HB 914, codified
as Chapter 176 of the Texas Local Government Code. It also extends the disclosure
requirements to all employees. Additionally, the Ethics Ordinance has been revised to reflect
changes in state law and has been “cleaned up” to eliminate repetitiveness, for ease of reading
and understanding.
Additionally, the Business Code of Conduct is proposed as Appendix A of the Ethics
Ordinance. This Code delineates the behavior expected from all city employees when dealing
with one another, the public, elected officials, or otherwise. Note that this Code is the
culmination of many months of work by Department Directors and the Human Resources
Department staff. We have had numerous discussions on this topic, and the proposed Code
reflects the collective desire of the senior management staff to promote the highest level of
integrity within our organization.
Contact Kevin Hugman with questions on this item.
5H. Authorize the acceptance of an easement granted by the Army Corps of Engineers for a
proposed sanitary sewer line connection to an existing sewer on the Corps of Engineers
property for the Cliffs at Clariden Ranch subdivision. The U.S. Corps of Engineers has agreed
to grant an easement for the proposed sanitary sewer line to serve the Cliffs at Clariden Ranch
subdivision. Your approval of this item allows us to enter into the agreement with the USCOE
to accept the easement. Please contact Bob Price with questions on this item.
5I. Award bid for the construction of 2006 Pavement Management Application (PMA) street
paving and storm drainage improvements to Sunmount Corporation and provide for
construction phase contingencies. The budget for FY 2005-06 included $1.3 million for the
2006 Pavement Management Application (PMA) projects. The PMA program provides annual
funding for the timely rehabilitation of roadway segments to ensure a pavement quality index –
as determined through field studies -- above the standard set by city policy. You may recall
that the city has determined to rehabilitate roadways to maintain a PQI of 7.3 or above. The
idea is to rehabilitate roadways before the condition deteriorates to the point of requiring more
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting May 16, 2006
Page 6 of 19
expensive reconstruction options. Last year the city was able to rehab 50 segments or 25 lane
miles of roadway as part of the program. This year we are planning to address 33 roadways,
along with related storm water improvements.
This year’s program was advertised and the city received four bids. Sunmount Corporation
was the low bidder at $1.59 million. While this exceeds the funds set aside in this year’s CIP
budget, we have been able to supplement the available funds for this project from savings
achieved on another, completed project. As such, it is staff’s recommendation that you award
the bid for the 2006 PMA program to Sunmount Corporation, in the amount of $1.59 million.
Please contact Bob Price or Sharen Jackson with questions about the program or its funding.
5J. Approve a Residential Developer’s Agreement with Martin Custom Homes for the installation
of a sanitary sewer line serving 2250 and 2280 North Peytonville Avenue. The proposed
agreement is the city’s standard developer’s agreement. In this case, the developer is planning
to extend the sanitary sewer line to serve two lots. Please contact Bob Price with questions on
this item.
5K. Approve a sanitary sewer easement on park property for Oak Pointe Development. The
developer is requesting that the city grant a fifteen feet wide permanent sanitary sewer
easement on the southern border of park property located on Ridgecrest Drive. The easement,
which would contain approximately .115 of an acre, will allow for sewer connection of lots 15
and 16, Block 2. The placement of the sanitary sewer line in this location has been determined
to be the most practical area due to the location of the manhole. Based upon staff’s review,
granting the easement will not have a detrimental effect on the park property. Park Board
recommended approval at the May 8, 2006 meeting. Please contact Steve Polasek with
questions on this item.
5L. Authorize renewal of a lease agreement for grazing on undeveloped property (17.373 acres) in
Bicentennial Park. Your approval of this item will extend the current lease with Mr. Ralph
Evans through July 31, 2007. This agreement is mutually beneficial, in that the city avoids
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting May 16, 2006
Page 7 of 19
mowing and other maintenance costs. The Park Board recommended approval of this item at
their May 8, 2006 meeting. Contact Steve Polasek with questions on this item.
5M. Reject proposals for outdoor warning sirens. The Southlake Department of Public Safety
advertised a Request for Proposals (RFP) regarding the design, installation and testing of
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outdoor warning sirens. The RFP was advertised beginning January, 13 2006 through January,
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2006. The vendors were given until Friday, March 10 to complete and submit their
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respective proposals.
Three vendors chose to respond to the advertisement and submitted proposals. Staff review of
the proposals resulted in a recommendation to reject all proposals based on a number of issues
including price, aesthetics, references, scope of work , etc. Staff will review the bid
specifications to determine what changes may need to be made before readvertising.
Please contact Rick Smith or Robert Finn if you have any further questions.
5N. ZA06-057, Plat Revision for proposed Patterson’s Pond, Phase II Addition, being a revision of
Lot 10, Block 1, Patterson’s Pond Addition and approximately 4.7 acres out of the Samuel
Freeman Survey, Abstract No. 525, located at 701 North Kimball Avenue. Current Zoning: SF-
20A Single Family Residential District. SPIN Neighborhood #6. The purpose of this plat
revision is to provide for five single family residential lots, with an average lot size of 1.10
acres. The gross residential density proposed is 0.8 dwelling units per acre and the net
residential density is approximately 0.9 dwelling units per acre. A plat revision is needed
because the north 1.5 acres is part of a recorded subdivision plat.
This revision reflects the approved zoning, concept plan, and preliminary plat recently
approved by Council. No variances are requested.
Contact Dennis Killough or Ken Baker with questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting May 16, 2006
Page 8 of 19
5O. Resolution No. 06-019, (CP06-001) Land Use Plan amendment from Low Density Residential
to Medium Density Residential for approximately 29.85 acres located at 945 and 985 Randol
This item
Mill Avenue and along the north side of Gifford Court (proposed Palomar Estates.)
is tabled until June 6, 2006, to be heard with the second reading for associated zoning
request ZA06-027.
PUBLIC HEARINGS
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7A. Ordinance No. 480-484, 2 Reading (ZA05-164) Zoning Change for a portion of Lot 1, Block
1, Arnold Estates, located at 520 West Highland Street. Current Zoning: RE Single Family
Residential Estate District. Requested Zoning: R-PUD Residential Planned Unit Development
PUBLIC HEARING.
District. SPIN Neighborhood #11. Mr. Wasserman’s initial request for
“SF-1A” zoning has been modified to “R-PUD” with this proposal. With the subsequent item,
Mr. Wasserman is requesting a two-lot plat revision for consideration in conjunction with this
request. The proposed lots are approximately 1.63 acres and 1.34 acres.
The plans included with your packet have been revised from first reading to reflect conditions
of approval by the City Council on May 2, 2006. Due to surrounding property owner
opposition to the rezoning, a supermajority vote of Council will be required for approval.
The staff report provides details regarding the specific requirements of the proposed “R-PUD”
zoning. You may contact Dennis Killough or Ken Baker with questions on this item.
7B. ZA05-165, Plat Revision for a portion of Lot 1, Block 1, Arnold Estates, located at 520 West
Highland Street. Current Zoning: RE Single Family Residential Estate District. Proposed
Zoning: R-PUD Residential Planned Unit Development District. SPIN Neighborhood #11.
The purpose of this request is to create two single family residential lots, with an average lot
size of 1.48 acres. One lot is approximately 1.63 acres and the other is approximately 1.34
acres. The gross and net residential densities resulting from the subdivision of this property is
approximately 0.67 dwelling units per acre.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting May 16, 2006
Page 9 of 19
At this point, you are all aware of the historical issues surrounding the subdivision of the
property. The approval of this plat revision will address the southern three-acre portion of the
greater tract. A separate request has been submitted to subdivide the northern two-acre tract.
As noted on the plat review summary,All residential lots must front on a public street.
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Approval of this request as presented will prevent the remaining 2 acre tract from meeting the
street frontage requirements. The platting status and street frontage for the remaining 2 acre
tract to the north (not included with this plat) should be considered in the review of this request.
The plat revision does not include the entire area for Lot 1, Block 1, Arnold Estates. No
building permit shall be issued on the remaining area until an appropriate plat revision is
submitted, approved, and the plat filed of record.”
April 20, 2006, the Planning and Zoning Commission recommended approved (4-0) subject to
Plat Review Summary No. 1, dated January 17, 2006; limiting the plat to one dwelling and
granting the requested variance.
Contact Ken Baker or Dennis Killough with questions on this item.
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7C. Ordinance No. 480-488, 2 Reading (ZA05-167), Zoning Change and Concept Plan / Site Plan
for Town Lake Crossing, located at the northwest corner of West Southlake Boulevard and
Randol Mill Avenue. Current Zoning: C-3 General Commercial District and SF-1A Single
Family Residential District. Requested Zoning: S-P-2 Generalized Site Plan District. SPIN
PUBLIC HEARING.
Neighborhood #15. The proposal for Town Lake Crossing would
provide for 49,352 square feet of retail, restaurant and bank uses, and approximately 23,508
square feet of office uses on approximately 9.74 acres. The applicant has worked extensively
to coordinate the connectivity of the proposed plan with the recently approved plans for
Stonebridge Park to the west. The Planning and Zoning Commission recommended approval
of the zoning change and concept plan/site plan at its April 20 meeting (4-0).
The staff memo outlines the uses and regulations proposed under the “S-P-2” zoning, which
provides for “C-2” uses and development regulations, with the exception of frozen food lockers
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting May 16, 2006
Page 10 of 19
for individual or family use, not including the processing of food except cutting or wrapping,
and tire batteries and automobile accessory sales.
The developer has requested two variances under the revised site plan, including:
Driveway Stacking – 100 feet required, proposing 97.4 feet and 86.5 feet
Driveway Spacing – Minimum 500 feet required, requesting 228.4 feet and 425.5 feet.
The following changes have been made from the last submittal in response to Council’s
direction on first reading:
The parking and building layout were modified for Lots 1 & 2 (bank and restaurant pad
sites);
The drive-thru lanes were relocated to the rear of the bank;
Architectural elements were added to the rear (northern) façade of the large retail
anchor building to match the front elevation;
The bank elevations have been modified to address relocation of the drive-thru and to
comply with articulation requirements.
Please contact Dennis Killough or Ken Baker with questions on this item.
7D. ZA05-168, Plat Revision for proposed Lots 1 through 5, Block 1, Town Lake Crossing, being a
revision of Lots 4R2 and 4R3, J.G. Allen No. 18 Addition; and Lots 6 and 7, Drake Estates
Addition. The property is located at the northwest corner of West Southlake Boulevard and
Randol Mill Avenue. Current Zoning: C-3 General Commercial District and SF-1A Single
Family Residential District. Proposed Zoning: S-P-2 Generalized Site Plan District. SPIN
Neighborhood #15. The applicant is requesting a plat revision to provide for five lots on
approximately 9.74 acres. The property currently exists as four platted lots. This plat revision
will reconfigure the lots in conformance with the proposed concept and site plans. No
variances are being proposed.
Please contact Dennis Killough or Ken Baker with questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting May 16, 2006
Page 11 of 19
7E. Resolution No. 06-021, (ZA06-056), Specific Use Permit for a telecommunications antenna on
property located at 400 North White Chapel Boulevard within the Park’s Department
maintenance compound in Bicentennial Park. The City of Southlake Department of Public
Safety is requesting to install an AM band transmission antenna of approximately 45 feet in
height within the Bicentennial Park maintenance compound for the purpose of broadcasting
general and emergency information for the City of Southlake. Current Zoning: CS Community
PUBLIC HEARING.
Service District.The Southlake Department of Public Safety is
developing an emergency notification system to consist of an AM band emergency
notification/broadcast system, and outdoor warning sirens, funded partially through the Hudson
Foundation. Your approval of this item will allow for the construction of the
telecommunications antenna in Bicentennial Park, in the yard of the maintenance facility.
Your packet contains information and photographs depicting the dimensions, materials and
structure of the antenna/monopole, the location, and other information. Note that the Park
Board reviewed the item and recommended approval, as has the Planning and Zoning
Commission.
Questions about the SUP may be directed to Dennis Killough or Ken Baker. If you would like
more information about the emergency notification program, please contact Rick Smith or
Robert Finn.
7F. Resolution No. 06-025, (ZA05-134), Specific Use Permit for a telecommunications antenna
located at 340 Miron Drive. Current Zoning: B-1 Business Service Park District. SPIN
PUBLIC HEARING.
Neighborhood #8. The purpose of this request is to add two microwave
dishes and an equipment cabinet on the ground within the existing tower compound. As noted
in the staff report, three variances are requested, including:
Number of Buildings – The addition of the proposed equipment cabinet will bring the number
of buildings at the site to five. No more than three buildings are permitted on a single lot.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting May 16, 2006
Page 12 of 19
Dish Mounted on Monopole – Our regulations do not permit dishes to be mounted on the pole
portion of the monopole. The applicant is requesting the placement of two dishes to the pole
portion of the tower.
Screening and Bufferyards – The applicant is proposing that the existing screening suffice to
meet the requirements of our ordinance. Note that the previous applicant installed seven Nellie
R. Stevens hollies and five live oaks around the compound as a result of the SUP approved by
City Council on January 17, 2006.
Although no written responses were received as a result of city notification, one speaker at the
P&Z meeting shared his concern that the activity at this site be limited at some point.
The Planning and Zoning Commission recommended approval of the SUP, granting the
requested variances, but noted that no additional equipment should be placed on the pole.
Your packet contains the details of this request, including photographs. Please contact Ken
Baker or Dennis Killough with questions on this item.
7G. Resolution No. 06-026, (ZA05-135), Specific Use Permit for a telecommunications antenna
located at 2105 Greenwood Drive. Current Zoning: S-P-1 Detailed Site Plan District. SPIN
PUBLIC HEARING
Neighborhood #16. The purpose of this request is to add one microwave
dish and an equipment cabinet on the ground within the existing tower compound in the North
Davis Business Park. As noted in the staff report, two variances are being requested:
Dish Mounted on Monopole – As previously mentioned, our ordinance does not allow a
dish to be mounted on the pole portion of the monopole tower. The applicant proposes
one dish to be mounted on the pole.
Screening and Bufferyards – The applicant is proposing that the existing screening, a 7-
foot tall chain-link fence with slats be permitted to suffice as the screening for the site.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting May 16, 2006
Page 13 of 19
The Planning and Zoning Commission recommended approved, granting the variances as
requested and requiring that if the disk is installed on the portion of the pole that is red, the dish
will be color matched.
Your packet contains the details of this request, including photographs. Please contact Ken
Baker or Dennis Killough with questions on this item.
7H. ZA06-033, Site Plan for Lot 5, Chapel Hill Office Park located at 261 East Southlake
Boulevard. Current Zoning: S-P-2 Generalized Site Plan District. SPIN Neighborhood #9w.
PUBLIC HEARING
The purpose of this request is to seek approval of a site plan for an
office building within the Chapel Hill Office Park development. The applicant is seeking one
variance to the articulation standards. The vertical articulation is not met on the north façade of
the building. Note that the front of the building faces west.
The Planning and Zoning Commission recommended approval, granting the requested
variance. Please contact Dennis Killough or Ken Baker with questions you may have on this
item.
FIRST READINGS
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8A. Ordinance No. 480-487, 1 Reading (ZA05-142) Zoning Change and Development Plan for
Continental Greens on property located at 2020 through 2300 West Continental Boulevard.
Current Zoning: AG Agricultural District, SF-30 Single Family Residential District, and S-P-1
Detailed Site Plan District. Requested Zoning: TZD Transition Zoning District. SPIN
Neighborhood #16. (If approved at first reading, the public hearing will be on held June 6,
2006.) The applicant for this item is requested a zoning change to Transition Zoning District
on a 9.41 acre tract located on West Continental Boulevard. The proposed development
consists of 30 residential lots, four office pads on two lots, and 1.81 acres of open space.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting May 16, 2006
Page 14 of 19
A complete project report is included in your packet for your reference. This report is a part of
the zoning application and will become part of the ordinance if the project is approved. Since
the application and project report includes so many details, I would refer you to it for project
specifics, rather than repeating them here. However, a few notable details are listed below:
The underlying land use designation for this property is Medium Density Residential;
The optional land use designation for this property is Transition 2 (T-2);
The 30 cottage units are between 2,500 and 3,800 square feet;
The net density of the project is 4.5 dwelling units per acre; the gross density is 3.3;
The 1.81 acres of open space constitutes 20% (net) or 19% (gross) in open space;
The Park Board granted 100% credit of the required park dedication fees, with certain
conditions;
The developer is requesting variances, as noted, for:
Block size;
The cottages on the eastern section of the site, which are less than 60 feet in width, have
front loaded garages; and
The proposed development does not meet the parking garage location and performance
standards (garage is > 30% of façade width).
The Planning and Zoning Commission recommended approval of the plan April 20, 2006;
granting variances allowing parking in front of office buildings on the northwest corner; block
size; front loaded garages on lots less than 60’ wide on the east; and, front loaded garages
taking up more than 30% of the front façade width; noting the applicant agreed not to allow
banks, medical offices, or retail; noting the applicant’s willingness to come up with a landscape
concept plan for the primary entry median with both canopy and ornamental trees; and, noting
the applicant’s willingness to design an appropriate masonry and landscaping fence along
Continental Boulevard.
Due to neighborhood opposition of approximately 30 percent, a supermajority vote of Council
will be required to approve the zoning change.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting May 16, 2006
Page 15 of 19
A DVD of the recorded discussion at the Planning and Zoning Commission meeting was
provided to you a few weeks ago to assist with your review of this item. Please let us know if
you need anything else.
Contact Ken Baker with questions on this item.
TO BE CONTINUED TO MAY 30
The following items will be discussed during the continuation meeting scheduled for May 30,
2006. Again, please be sure to retain packet materials as they will not be re-issued.
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8B. Ordinance No. 480-489, 1 Reading, (ZA06-027) Zoning Change and Development Plan for
proposed Palomar Estates located at 945 and 985 Randol Mill Avenue and 2090 through 2186
Gifford Court. Current Zoning: AG Agricultural District. Requested Zoning: R-PUD
Residential Planned Unit Development District. SPIN Neighborhood #12. (If approved at first
reading, the public hearing will be held on June 6, 2006.) The applicant is requesting R-PUD
zoning on this property, located along the east side of Randol Mill Avenue and the north side of
Gifford Court (private drive). Thirty-three residential lots are proposed on 29.85 acres (gross
land area). The regulations have been drafted to follow the permitted uses and regulations of
the SF-20A single family residential district. The staff report provides all of the particulars.
The property is designated as Low Density Residential. The proposed development does not
meet the criteria for LD-Residential. The definition of LD-Residential is “detached single-
family residential development at a net density of one or fewer dwelling units per net acre.”
The applicant has submitted a comprehensive plan amendment application to change the land
use designation.
A variance to the subdivision ordinances requirement for two planned points of access and the
staff recommendation for a street stub into the southern boundary are requested.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting May 16, 2006
Page 16 of 19
The Planning and Zoning Commission recommended approval of this item, granting a variance
for access and noting the applicant’s willingness to meet fire code requirements by installing
sprinklers in all homes or providing a secondary point of access for emergency use only.
FYI – Lori Farwell mentioned that a gentleman visited her office who indicated he had been
sent as a neighborhood representative to get information about the agenda and that a group of
residents would be coming to your meeting to oppose the project. He was advised that it would
likely be heard on May 30.
Note that a gentleman visited Lori Farwell’s office today requesting an agenda and noting that
opposition to this request is organizing.
Please contact Dennis Killough or Ken Baker with questions on this proposal.
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8C. Ordinance No. 480-490, 1 Reading, (ZA06-029) Zoning Change for proposed Saddleback
Ridge Estates, located at 330 through 360 West Bob Jones Road. Current Zoning: RE Single
Family Residential Estate District and AG Agricultural District. Requested Zoning: SF-1A
Single Family Residential District. SPIN Neighborhood #1. (If approved at first reading, the
public hearing will be held on June 6, 2006.) Spectra Land, L.P is requesting approval of a
zoning change from “RE” Single Family Residential Estate District and “AG” Agricultural
District to “SF-1A” Single Family Residential District. Although a recent amendment to the
City’s Comprehensive Zoning Ordinance now requires that a concept plan be submitted with an
application for zoning to the “SF-1A” zoning district, this application was submitted prior to
adoption of this regulation. Therefore no plan is required. However, during the consideration
of this item before the Planning and Zoning Commission the applicant voluntarily agreed to
include the preliminary plat being processed concurrently with this request as a concept plan to
be attached to the zoning of this property. This plan is included as attachment ‘C’ of the staff
report.
The applicant is proposing 32 lots on a gross land area of 42.40 acres. The average lot area is
1.15 acres.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting May 16, 2006
Page 17 of 19
A variance is requested to the subdivision ordinance requirement for two planned points of
access, the staff recommendation for a street stub into the west boundary and the cul-de-sac
length in excess of 1,000 feet. The applicant has committed to meeting the minimum
requirements of the City’s Fire Code by installing a fire sprinkler system in all homes.
The Planning and Zoning Commission recommended approval (5-1) noting willingness of
applicant to attach concept plan to zoning and all amenities as presented; and directing
applicant to provide tree conservation plan to City Council. Chairman Boutte dissented.
Contact Dennis Killough or Ken Baker with questions about this item.
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8D. Ordinance No. 480-III, 1 Reading, Amending the Comprehensive Zoning Ordinance No. 480,
as amended, as it pertains to Section 45, Specific Use Permits. (If approved at first reading, the
public hearing will be held on June 6, 2006.) This item is on your agenda at the request of the
applicant who is interested in locating his company, Sport Ryder Rentals, in Southlake.
This is proposal to add a provision to the zoning ordinance allowing “Indoor motorcycle sales,
rental and service” with approval of a specific use permit within “I-1” light industrial zoning
district. Currently automobile and motorcycle sales, rentals and service are only permitted by
right within the “I-2” heavy industrial district and the “B-2” business commercial
manufacturing district. New and used automobile sales and service are currently permitted
with approval a specific use permit in the “I-1” light industrial district, but motorcycle sales and
rentals or automobile rentals are not included.
The Planning and Zoning Commission recommended approval, with language to read “indoor
motorcycle sales, rentals, and service” in I1 Light Industrial districts only.
Contact Ken Baker or Dennis Killough with questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting May 16, 2006
Page 18 of 19
10A. Log Cabin Committee report. The Log Cabin Committee that was appointed by City Council
on December 6, 2005 has completed their scope and is ready to deliver their findings to you.
As you recall the Committee was given a specific list of work to accomplish prior to submitting
their final report. Those criteria consisted of:
Recommending a location for the log cabin as well as possible inclusion of other
historic features
Developing a master plan for the log cabin and other historic features
Developing a conceptual layout for the log cabin with site amenities
Providing detailed cost estimates for restoring the log cabin as well as inclusion of
amenities
Providing color renderings of the restored log cabin
Exploring cooperative opportunities for planning, construction, and operating the log
cabin
and, presenting a final report to City Council with recommendations within 60 to 90
days.
After several meetings and site visits the Committee narrowed the site selection to Bicentennial
Park and Summit Park. Their final recommendation was made by scoring both sites based on
twenty site selection criteria developed and weighted by the Committee. Based on that process,
Summit Park is the recommended site for the placement of the log cabin.
Craig Rothmeier, a member of the Log Cabin Committee, will be at the City Council meeting
to present the final report. The committee report, which details the selection process and
includes all the required criteria, is provided in your packet for your review.
Contact Steve Polasek with questions on this item.
10B. Consider SP06-255, Variance to Sign Ordinance No. 704-B for Thorpe Family Dentistry,
located at 1940 East State Highway 114, Suite 100. Thorpe Family Dentistry is requesting a
permanent attached sign with width dimensions and sign placement specifications that exceed
ordinance regulations. The applicant is requesting a variance of the maximum sign width (8.06
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting May 16, 2006
Page 19 of 19
feet is allowed, 10.02 feet is requested), as well as a variance to the sign placement regulation
for two signs (ordinance allows for one sign to be placed in the middle 75 percent of width of
the lease space, applicant is requesting that two signs be centered on the façade shared between
two tenants).
The staff report provides photos of the proposed sign, the placement of that sign on the façade
shared with a second tenant, and pictures of neighboring commercial signs. Other than the two
variance requests for the width and placement, the proposed sign is compliant with the
ordinance.
Contact Ken Baker or Dennis Killough with questions on this item.
SKY
Staff Direct Phone Numbers:
Baker, Ken, Director of Planning, 748-8067
Blagg, Jim, Assistant City Manager, 748-8601
Farwell, Lori, City Secretary, 748-8016
Finn, Robert, Fire Chief, 748-8168
Gregg, Gary, IT Manager, 748-8086
Hugman, Kevin, Director of Human Resources, 748-8193
Jackson, Sharen, Finance Director, 748-8042
Last, Greg, Director of Economic Development, 748-8037
Polasek, Steve, Director Community Services, 748-8018
Price, Robert, Public Works Director, 748-8097
Smith, Rick, Director of DPS, 748-8108
Thatcher, Ben, Assistant to the City Manager, 748-8005
Yelverton, Shana, City Manager, 748-8001