Item 4BCity of Southlake, Texas
M E M O R A N D U M
April 26, 2006
TO: Honorable Mayor and Members of City Council
FROM: Shana K. Yelverton, City Manager
Agenda Item Comments and Other Items of Interest for City Council Meeting
SUBJECT:
May 2, 2006
REPORTS
4A. Mayor’s Report.
1. Recognition of outgoing Mayor Pro Tem, Keith Shankland. We will take the time to
recognize and thank Councilmember Shankland on his many years of service on the
City Council, and the Planning and Zoning Commission at the beginning of the
meeting. Our plan is to break for cake, punch and well-wishes.
2.Proclamation for Building Safety Week. Building Safety Week is May 7 – 13. It is a
fitting time to thank the Building and Fire Services Divisions for the great work that
they do, and to highlight a few of the awards recently received.
3.Greater Fort Worth Builder’s Association Spotlight Award. Kosse Maykus will be
present at the meeting to formally present the “Spotlight Award” to the City Council.
Recall that this award was originally presented during their Ninth Annual Municipal
Night awards banquet.
4.Building Officials Association of Texas Award of Excellence. BOAT President Jim
Olk will be at the meeting to present this award.
5.Southlake Baseball Association report. This item has been placed on your agenda at the
request of Councilmember Jones. The purpose of the item is to provide SBA an
opportunity to update you on their activities. SBA President Spencer Sunstrum will be
present to provide a brief report. Contact Councilmember Jones or Steve Polasek with
questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting May 2, 2006
Page 2 of 13
4B. City Manager’s Report. No report is planned at this time.
4C. Parks and Recreation Board Report. Park Board member Ken Goodman will be present to
provide the brief report.
CONSENT AGENDA
In addition to the written materials we normally provide as part of your packet, you will now
also be able to access the power point presentations we have prepared for consent agenda items.
These presentations include voice tags. By simply clicking on the “audio” link on the agenda, the
power point slides will pull up and you will be able to watch a presentation on the item. Of
course, we will continue to provide these presentations during your meeting upon request.
If you encounter any trouble with the technology, contact Gary Gregg or Ben Thatcher.
5A. Approve the minutes for the April 18, 2006, regular City Council meeting. The minutes are
included in your packet. Contact Lori Farwell with questions on this item.
5B. Consider excusing members of the City Council and the Planning and Zoning Commission for
absences from meetings. Mayor Wambsganss was absent from the April 18, 2006 meeting.
Brandon Bledsoe and Michael Springer missed the April 20, 2006 Planning and Zoning
Commission meeting. Contact Lori Farwell with questions on this item.
5C. Approve Southlake Sidewalk Sale application, allowing for a citywide sidewalk sale on
Saturday, June 10, 2006. We are gearing up for the Second Annual Southlake Sidewalk Sale.
This item is necessary to approve the event, scheduled for Saturday, June 10. As noted in the
materials provided in your packet, your approval of this item will allow certain ancillary uses
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting May 2, 2006
Page 3 of 13
(tents, canopies, and signage). The approved signs for the event include:
participating merchant signs (two square feet; window / interior display; two per
business; two weeks before event)
merchandise signs (six square feet; display in proximity to outside sale items; two per
business; day of event), and
promotional signs (45 square feet; attached to building or structure in center; one per
frontage, no more than two per center total; two weeks before event).
Plans for this event are in conformance with the regulations you established as part of the
sidewalk sale ordinance #883, adopted in March 2005.
As noted in the staff memo, the event was successful its first year, with 65 businesses in 18
retail centers participating.
Please contact Greg Last or Stefanie Wagoner with questions on this item.
5D. Authorize the purchase of 65 personal computers, memory, and 55 LCD monitors from Hewlett
Packard Computers via State of Texas DIR-PC Contract (DIR-VPC-03-006) in the amount of
$68,945. The FY 2005-06 budget included $77,000 for the purchase of this equipment, as part
of our ongoing replacement program. A large number of the personal computers currently
being used by staff are over three years old and experiencing continual hardware problems.
Purchasing these items using the state bid list exempts us from seeking sealed bids, and
provides for reasonably priced equipment. Note that the pricing information attached to Gary
Gregg’s memo is simply representative of unit prices. Due to differences in the quantities
priced and quantities we plan to order, our anticipated cost is lower than the total on the quote.
Please contact Gary Gregg with questions on this item.
5E. Resolution No. 06-020, Grant approval to the Tarrant County Housing Finance Corporation for
the use of the proceeds of its series 2006 single family mortgage revenue bonds to finance
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting May 2, 2006
Page 4 of 13
home mortgages for single family homes located within the City. This resolution provides for
the City of Southlake’s participation in Tarrant County’s 2006 single-family mortgage revenue
bond program. Cities with a population greater than 20,000 are required to pass this resolution
to participate in the program, which offers individuals and families who have not purchased a
home within the last three years an opportunity to access a below-market interest rate (currently
estimated at 6.00%). It also offers 4.5 percent cash assistance at closing to offset down
payment and/or closing costs.
Please call Ben Thatcher with questions about this program/resolution.
5F. Authorize a Street Lighting Service Agreement with TXU Electric Delivery Service. This
agreement outlines mutual expectations regarding the installation and maintenance of street
lights owned and operated by TXU Electric Delivery Service. The provisions of the final
agreement were negotiated by an attorney retained by a consortium of cities and is ready for
adoption.
This agreement does not preclude the city, a developer or a homeowner’s association from
acquiring and maintaining different lighting standards, and we do have different types of
equipment throughout the city. It does, however, set forth several key provisions, including
those mentioned below:
The agreement has an initial term of ten years, and may be continued year-to-year
thereafter. The agreement may be terminated by any party with 90 days written notice;
Requested facilities exceeding the base level may result in additional monthly charges
or a contribution-in-aid-of-construction to be paid by the city;
Type of services and applicable rate schedules are identified;
The process for installation, construction and relocation of facilities is identified;
The city is required to move all obstructions that interfere with installation and
construction – the company is responsible for handling obstructions after installation.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting May 2, 2006
Page 5 of 13
Contact Bob Price, Director of Public Works, with questions on this item.
5G. and
5H Variance to the Subdivision Ordinance No. 483, Section 4.01I, as amended, regarding plat
expiration and extending the validity of Case ZA03-070, Preliminary Plat for Mustang
Business Park on property located on the northeast corner of Brumlow Avenue and State
Highway 26. Current Zoning I-1 Light Industrial District and I-2 Heavy Industrial District, and
5H. Variance to the Subdivision Ordinance No. 483, Section 4.01I, as amended, regarding plat
expiration and extending the validity of Case ZA04-108, Final Plat for Lot 1, Block A,
Mustang Business Park, located at the southwest corner of Mustang Drive and Southwestern.
Current Zoning: I-1 Light Industrial District. SPIN Neighborhood #7. Your approval of these
items essentially provides a variance to the Subdivision Regulations. The regulations dictate
that a preliminary plat will expire two years from the date of approval, but provides that it may
be extended for one year, prior to expiration. Because this plat has already expired, a variance
to the subdivision ordinance is needed. The preliminary plat on this property was approved by
City Council on November 4, 2003.
A final plat was also approved on a portion of the property, but has since expired because it
was not filed within one year of the date of approval. The final plat was approved by the
Planning and Zoning Commission on February 17, 2005. Agenda item 5H is the developer’s
request to extend the validity of the final plat.
The applicant is requesting that the validity of both plats be extended for one year.
Please contact Dennis Killough with questions or concerns on these two items.
5I. ZA06-043, Plat Revision for proposed Lots 19R through 21R, Block 1, Estes Park Phase I;
being a revision of Lots 19, 20, and 21, Block 1, Estes Park Phase I, located at the southwest
corner of Boulder Drive and Castle Rock Drive. Current Zoning: R-PUD Residential Planned
Unit Development District. SPIN Neighborhood #5. This plat revision accommodates the
extension of Boulder Drive into Phase IV of Estes Park, consistent with the approved Phase IV
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting May 2, 2006
Page 6 of 13
development plan and preliminary plat. The Planning and Zoning Commission approved the
plat revision on April 20, 2006.
Contact Dennis Killough with questions on this item.
5J. Consider SP06-235, Variance to the Conditional Sign Permit for Southlake Town Square
Grand Avenue District for Fossil, located at 324 Grand Avenue West. The applicant is
requesting an additional fascia sign at its storefront within the colonnade. Regulations allow
one sign – your approval of this variance would provide Fossil with two. The applicant
believes the addition of the second sign will aesthetically balance the storefront elevation.
The new sign will exactly match the existing sign at the Fossil location, with a width of 2 feet,
10 inches and a height of just over 1 foot, 7 inches.
Please contact Dennis Killough with questions on this item.
5K. Consider SP06-248, Variance to the Conditional Sign Permit for Southlake Town Square
Grand Avenue District for Harkins Theatres, located at 1450 Plaza Place. You may recall that
a sign package specific to Harkins Theatre was approved as part of the conditional sign permit
for the Grand Avenue District. The specific modifications planned with this request are:
Relocate the “Cine Capri” text from the east elevation to the north elevation;
Reduce the east elevation sign from 400 square feet to 111 square feet;
Increase the north elevation sign area from 196 square feet to 332 square feet; and
Modify the graphics for the “Cine Capri at” portion of the sign (the original rendering
is Attachment E, Page 3 of the staff report, with the newly proposed look shown on
Attachment G);
The staff report provides a copy of the site plan, graphic representations of the previously
approved sign package, and renderings of the newly proposed signs.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting May 2, 2006
Page 7 of 13
Please contact Dennis Killough with questions on this item.
5L. Resolution No. 06-019, (CP06-001) Land Use Plan Amendment from Low Density Residential
to Medium Density Residential for approximately 29.85 acres located at 945 and 985 Randol
THIS
Mill Avenue and along the north side of Gifford Court for proposed Palomar Estates.
ITEM IS TABLED TO THE MAY 16, 2006, CITY COUNCIL MEETING.
Staff had
anticipated this item being ready for your consideration at the upcoming meeting and
advertised it. We have placed it on the agenda so that anyone tracking the item’s progress
through our system will know that Council is not considering it on May 2. Contact Dennis
Killough with questions on this item.
5M. Resolution No. 06-021, (ZA06-056), Specific Use Permit for a telecommunications antenna on
property located at 400 North White Chapel Boulevard within the Park’s Department
maintenance compound in Bicentennial Park. The City of Southlake Department of Public
Safety is requesting to install an AM band transmission antenna of approximately 45 feet in
height within the Bicentennial Park maintenance compound for the purpose of broadcasting
general and emergency information for the City of Southlake. Current Zoning: CS Community
THIS ITEM IS TABLED TO THE MAY 16, 2006, CITY COUNCIL
Service District.
MEETING.
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5N. Ordinance No. 480-487, 1 Reading (ZA05-142) Zoning Change and Development Plan for
Continental Greens on property located at 2020 through 2300 West Continental Boulevard.
Current Zoning: AG Agricultural District, SF-30 Single Family Residential District, and S-P-1
Detailed Site Plan District. Requested Zoning: TZD Transition Zoning District. SPIN
THIS ITEM IS TABLED AT THE APPLICANT’S REQUEST TO
Neighborhood #16.
THE MAY 16, 2006, CITY COUNCIL MEETING.
PUBLIC HEARINGS
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting May 2, 2006
Page 8 of 13
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7A. Ordinance No. 480-482, 2 Reading (ZA05-169), Zoning Change and Development Plan for
Johnson Place located at 2440 Johnson Road and 430 Randol Mill Avenue. Current Zoning:
AG Agricultural District and SF-1A Single Family Residential District. Requested Zoning: R-
PUBLIC
PUD Residential Planned Unit Development District. SPIN Neighborhood #15.
HEARING.
Since first reading and at Council’s request, the developer has made several
changes to his plan. Specifically he has dropped four lots for a new total of 54. The proposed
plan shows a gross density of 1.24 dwelling units per acre, with a net density of 1.50 dwelling
units per acre. The percent of open space now stands at 23.91 percent (down from 24.50
percent shown in the previous submittal).
In addition to a reduction in density on the project, Council had requested that the developer
provide specific fence design standards. Staff has not yet received specific design plans for the
entry features and other fencing.
Please note that the Zoning and Development Plan as proposed is not compliant with the City’s
Master Land Use Plan’s “Low Density Residential” land use designation. Should Council wish
to approve this item, a justification for non-compliance should be included as part of the
motion.
Council approved this item on first reading (5-1) on April 4, 2006. Please contact Dennis
Killough with questions on this item.
7B. ZA05-146, Site Plan for Bicentennial Plaza located at 410 West Southlake Boulevard. Current
PUBLIC
Zoning: C-2 Local Retail Commercial District. SPIN Neighborhood #10.
HEARING.
The plan for your consideration has been revised. The applicant is now
proposing a 9,800 square foot retail building, rather than 11,340 square feet as previously
proposed. The revised site plan contemplates two variances:
Driveway spacing – As previously discussed, a minimum 250 feet is required for right-
in/right-out drives. This proposed site plan provides for 80 feet and 219 feet spacing.
Driveway stacking – Fifty feet is proposed, with a minimum of 75 feet required.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting May 2, 2006
Page 9 of 13
The new plan also eliminated the previously proposed access to Bicentennial Park drive and
reduces the proposed number of parking spaces from 60 to 58. No off-site parking is proposed.
Your packet provides historical information on the zoning and site planning issues associated
with this property, including the currently approved site plan and elevation, the previously
submitted site plan, and the newly proposed site plan.
Please contact Dennis Killough with questions on this item.
FIRST READINGS
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8A. Ordinance No. 480-481, 1 Reading (ZA05-146), Zoning Change and Site Plan for
Bicentennial Plaza located at 410 West Southlake Boulevard. Current Zoning: C-2 Local Retail
Commercial District. Requested Zoning: S-P-1 Detailed Site Plan District. SPIN
Neighborhood #10. Note that there are no changes to the previously proposed S-P-1 zoning
and site plan. Allen Taylor is working with Kirk Williams to determine how the city and
applicant might reach an agreement on this plan, but we have no new information at this time.
The following information – which has been provided to you in previous packets -- describes
the zoning request in detail.
Under the proposed S-P-1 zoning, the primary site plan proposes approximately 12,550 square
feet of retail floor space and construction of 20 off-site parking spaces and a driveway within
the adjacent Bicentennial Park property. An additional 24 off-site parking spaces within the
park property are also shown for future construction. This plan is dependent upon approval of
a separate access and parking agreement between the City and the property owner. The
proposal appeared before the Park Board and received a favorable recommendation. The
following uses, regulations and variances are proposed under the S-P-1 zoning and site plan:
There shall be a side yard setback of not less than ten feet along the east boundary;
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting May 2, 2006
Page 10 of 13
concrete tilt-wall with a stained finish as shown on the building elevations;
Parking – 72 parking spaces required - requesting 10% reduction or 65 spaces;
The following variances to the Driveway Ordinance No. 634 are requested under the S-
P-1 site plan:
Driveway Spacing – minimum 250 feet required for right-in/right-out drives - 80
o
feet and 219 feet proposed; and
Driveway Stacking – minimum 50 feet required - 41 feet proposed
o
The Planning and Zoning Commission recommended approval (6-0) on February 23, subject to
the site plan review summary #3 dated February 17; noting that the S-P-1 zoning and site plan
is preferred; approving the alternate C-2 zoning revised site plan; and granting the requested
variances.
Contact Dennis Killough with questions on this item.
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8B. Ordinance No. 480-488, 1 Reading (ZA05-167), Zoning Change and Concept Plan / Site Plan
for Town Lake Crossing, located at the northwest corner of West Southlake Boulevard and
Randol Mill Avenue. Current Zoning: C-3 General Commercial District and SF-1A Single
Family Residential District. Requested Zoning: S-P-2 Generalized Site Plan District. SPIN
Neighborhood #15. (If approved on first reading, the public hearing will be held May 16,
2006.) The proposal for Town Lake Crossing would provide for 49,352 square feet of retail,
restaurant and bank uses, and approximately 23,508 square feet of office uses on approximately
9.74 acres. This item has been pending before Planning and Zoning Commission since March
9, and two SPIN meetings have been held to discuss the project. The applicant has worked
extensively to coordinate the connectivity of the proposed plan with the recently approved
plans for Stonebridge Park to the west, as well as the appearance of the amenities. The
Planning and Zoning Commission recommended approval of the zoning change and concept
plan/site plan at its April 20 meeting (4-0).
The staff memo outlines the uses and regulations proposed under the “S-P-2” zoning, which
provides for “C-2” uses and development regulations, with the exception of frozen food lockers
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting May 2, 2006
Page 11 of 13
for individual or family use, not including the processing of food except cutting or wrapping,
and tire batteries and automobile accessory sales.
The developer has requested two variances under the revised site plan, including:
Driveway Stacking – 100 feet required, proposing 97.4 feet and 86.5 feet
Driveway Spacing – Minimum 500 feet required, requesting 228.4 feet and 425.5 feet.
One of the key issues discussed with the Planning and Zoning Commission was the access onto
Randol Mill Road. Note that the applicant has stated that he is willing to provide a temporary
turn lane from Randol Mill Road onto FM 1709, but it is unclear whether he will seek
reimbursement from the city at a future date. This will need to be evaluated carefully due to
the possibility that the ultimate intersection improvements will be funded and constructed
sooner than later.
The Planning and Zoning Commission also expressed concerns with the southern driveway. In
spite of its designation as a right-in/right-out only drive, commissioners were concerned that
motorists might attempt to cross lanes to get into the east bound turn lane onto FM 1709. The
applicant may be able to prevent this with the construction of a driveway “median” forcing
traffic to the right.
Please contact Dennis Killough with questions on this item.
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8C. Ordinance No. 480-484, 1 Reading (ZA05-164) Zoning Change for a portion of Lot 1, Block
1, Arnold Estates, located at 520 West Highland Street. Current Zoning: RE Single Family
Residential Estate District. Requested Zoning: R-PUD Residential Planned Unit Development
District. SPIN Neighborhood #11. (If approved on first reading, the public hearing will be held
May 16, 2006.) Mr. Wasserman’s initial request for “SF-1A” zoning has been modified to “R-
PUD” with this proposal. The Planning and Zoning Commission recommended approval (4-0),
limiting the subdivision to one building lot. As you may be aware, Mr. Wasserman intends to
submit a two-lot plat revision for consideration in conjunction with this request should it be
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting May 2, 2006
Page 12 of 13
forwarded for a second reading by City Council. The proposed lots are approximately 1.63
acres and 1.34 acres.
Due to surrounding property owner opposition to the rezoning, a supermajority vote of Council
will be required for approval. The applicant is aware of this requirement, but has not opted to
table his request.
The staff report provides details regarding the specific requirements of the proposed “R-PUD”
zoning. You may also contact Dennis Killough with questions on this item.
OTHER ITEMS OF INTEREST
1.Community Services publications. Your packet contains the latest newsletters produced by the
Community Services Department, including “Parks and Rec Notes” and the senior newsletter.
Please contact Steve Polasek with questions or comments.
Note that Southlake was recently presented a plaque and flag commemorating the City’s
commitment to tree planting and growth as a part of the Tree City USA program. This is the
eighth year in a row the city has been recognized in this way.
2.Joint City Council/SPIN Standing Committee meeting. Don’t forget the joint meeting
scheduled for May 9 at 6:30 p.m. in Town Hall. Feel free to let Ben Thatcher know if there are
specific issues you wish to discuss. We are planning to spend some time that evening
familiarizing the Standing Committee with the elements of our Strategic Management System.
3.Joint City Council/Planning & Zoning Commission meeting. We had originally hoped to host
the joint meeting on the first evening of your June Retreat, but schedules have made it
impossible. As such, it is likely that we will try to schedule something immediately following
your appointments, perhaps in August.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting May 2, 2006
Page 13 of 13
Nonetheless, please plan on attending the retreat on the evening of June 15 and all day June 16.
We have numerous items to discuss with you in preparation for the budget.
4.Art in the Square. This event takes place this weekend. See below for the scheduled times:
Friday – 4 p.m. to 10:30 p.m.
Saturday – 10 a.m. to 10:30 p.m.
Sunday – 11 a.m. to 6 p.m.
The FOSL book sale will be on Friday in the foyer at Town Hall.
SKY
Staff Direct Phone Numbers:
Baker, Ken, Director of Planning, 748-8067
Blagg, Jim, Assistant City Manager, 748-8601
Farwell, Lori, City Secretary, 748-8016
Gregg, Gary, IT Manager, 748-8086
Hugman, Kevin, Director of Human Resources, 748-8193
Jackson, Sharen, Finance Director, 748-8042
Killough, Dennis, Senior Planner, 748-8072
Last, Greg, Director of Economic Development, 748-8037
McGeath, Kerry, Library Administrator, 748-8384
Polasek, Steve, Director Community Services, 748-8018
Price, Robert, Public Works Director, 748-8097
Smith, Rick, Director of DPS, 748-8108
Thatcher, Ben, Assistant to the City Manager, 748-8005
Wagoner, Stefanie, Economic Specialist, 748-8038
Yelverton, Shana, City Manager, 748-8003