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Item 4BCity of Southlake, Texas M E M O R A N D U M April 26, 2006 TO: Honorable Mayor and Members of City Council FROM: Shana K. Yelverton, City Manager Agenda Item Comments and Other Items of Interest for City Council Meeting SUBJECT: May 2, 2006 REPORTS 4A. Mayor’s Report. 1. Recognition of outgoing Mayor Pro Tem, Keith Shankland. We will take the time to recognize and thank Councilmember Shankland on his many years of service on the City Council, and the Planning and Zoning Commission at the beginning of the meeting. Our plan is to break for cake, punch and well-wishes. 2.Proclamation for Building Safety Week. Building Safety Week is May 7 – 13. It is a fitting time to thank the Building and Fire Services Divisions for the great work that they do, and to highlight a few of the awards recently received. 3.Greater Fort Worth Builder’s Association Spotlight Award. Kosse Maykus will be present at the meeting to formally present the “Spotlight Award” to the City Council. Recall that this award was originally presented during their Ninth Annual Municipal Night awards banquet. 4.Building Officials Association of Texas Award of Excellence. BOAT President Jim Olk will be at the meeting to present this award. 5.Southlake Baseball Association report. This item has been placed on your agenda at the request of Councilmember Jones. The purpose of the item is to provide SBA an opportunity to update you on their activities. SBA President Spencer Sunstrum will be present to provide a brief report. Contact Councilmember Jones or Steve Polasek with questions on this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting May 2, 2006 Page 2 of 13 4B. City Manager’s Report. No report is planned at this time. 4C. Parks and Recreation Board Report. Park Board member Ken Goodman will be present to provide the brief report. CONSENT AGENDA In addition to the written materials we normally provide as part of your packet, you will now also be able to access the power point presentations we have prepared for consent agenda items. These presentations include voice tags. By simply clicking on the “audio” link on the agenda, the power point slides will pull up and you will be able to watch a presentation on the item. Of course, we will continue to provide these presentations during your meeting upon request. If you encounter any trouble with the technology, contact Gary Gregg or Ben Thatcher. 5A. Approve the minutes for the April 18, 2006, regular City Council meeting. The minutes are included in your packet. Contact Lori Farwell with questions on this item. 5B. Consider excusing members of the City Council and the Planning and Zoning Commission for absences from meetings. Mayor Wambsganss was absent from the April 18, 2006 meeting. Brandon Bledsoe and Michael Springer missed the April 20, 2006 Planning and Zoning Commission meeting. Contact Lori Farwell with questions on this item. 5C. Approve Southlake Sidewalk Sale application, allowing for a citywide sidewalk sale on Saturday, June 10, 2006. We are gearing up for the Second Annual Southlake Sidewalk Sale. This item is necessary to approve the event, scheduled for Saturday, June 10. As noted in the materials provided in your packet, your approval of this item will allow certain ancillary uses Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting May 2, 2006 Page 3 of 13 (tents, canopies, and signage). The approved signs for the event include:  participating merchant signs (two square feet; window / interior display; two per business; two weeks before event)  merchandise signs (six square feet; display in proximity to outside sale items; two per business; day of event), and  promotional signs (45 square feet; attached to building or structure in center; one per frontage, no more than two per center total; two weeks before event). Plans for this event are in conformance with the regulations you established as part of the sidewalk sale ordinance #883, adopted in March 2005. As noted in the staff memo, the event was successful its first year, with 65 businesses in 18 retail centers participating. Please contact Greg Last or Stefanie Wagoner with questions on this item. 5D. Authorize the purchase of 65 personal computers, memory, and 55 LCD monitors from Hewlett Packard Computers via State of Texas DIR-PC Contract (DIR-VPC-03-006) in the amount of $68,945. The FY 2005-06 budget included $77,000 for the purchase of this equipment, as part of our ongoing replacement program. A large number of the personal computers currently being used by staff are over three years old and experiencing continual hardware problems. Purchasing these items using the state bid list exempts us from seeking sealed bids, and provides for reasonably priced equipment. Note that the pricing information attached to Gary Gregg’s memo is simply representative of unit prices. Due to differences in the quantities priced and quantities we plan to order, our anticipated cost is lower than the total on the quote. Please contact Gary Gregg with questions on this item. 5E. Resolution No. 06-020, Grant approval to the Tarrant County Housing Finance Corporation for the use of the proceeds of its series 2006 single family mortgage revenue bonds to finance Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting May 2, 2006 Page 4 of 13 home mortgages for single family homes located within the City. This resolution provides for the City of Southlake’s participation in Tarrant County’s 2006 single-family mortgage revenue bond program. Cities with a population greater than 20,000 are required to pass this resolution to participate in the program, which offers individuals and families who have not purchased a home within the last three years an opportunity to access a below-market interest rate (currently estimated at 6.00%). It also offers 4.5 percent cash assistance at closing to offset down payment and/or closing costs. Please call Ben Thatcher with questions about this program/resolution. 5F. Authorize a Street Lighting Service Agreement with TXU Electric Delivery Service. This agreement outlines mutual expectations regarding the installation and maintenance of street lights owned and operated by TXU Electric Delivery Service. The provisions of the final agreement were negotiated by an attorney retained by a consortium of cities and is ready for adoption. This agreement does not preclude the city, a developer or a homeowner’s association from acquiring and maintaining different lighting standards, and we do have different types of equipment throughout the city. It does, however, set forth several key provisions, including those mentioned below:  The agreement has an initial term of ten years, and may be continued year-to-year thereafter. The agreement may be terminated by any party with 90 days written notice;  Requested facilities exceeding the base level may result in additional monthly charges or a contribution-in-aid-of-construction to be paid by the city;  Type of services and applicable rate schedules are identified;  The process for installation, construction and relocation of facilities is identified;  The city is required to move all obstructions that interfere with installation and construction – the company is responsible for handling obstructions after installation. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting May 2, 2006 Page 5 of 13 Contact Bob Price, Director of Public Works, with questions on this item. 5G. and 5H Variance to the Subdivision Ordinance No. 483, Section 4.01I, as amended, regarding plat expiration and extending the validity of Case ZA03-070, Preliminary Plat for Mustang Business Park on property located on the northeast corner of Brumlow Avenue and State Highway 26. Current Zoning I-1 Light Industrial District and I-2 Heavy Industrial District, and 5H. Variance to the Subdivision Ordinance No. 483, Section 4.01I, as amended, regarding plat expiration and extending the validity of Case ZA04-108, Final Plat for Lot 1, Block A, Mustang Business Park, located at the southwest corner of Mustang Drive and Southwestern. Current Zoning: I-1 Light Industrial District. SPIN Neighborhood #7. Your approval of these items essentially provides a variance to the Subdivision Regulations. The regulations dictate that a preliminary plat will expire two years from the date of approval, but provides that it may be extended for one year, prior to expiration. Because this plat has already expired, a variance to the subdivision ordinance is needed. The preliminary plat on this property was approved by City Council on November 4, 2003. A final plat was also approved on a portion of the property, but has since expired because it was not filed within one year of the date of approval. The final plat was approved by the Planning and Zoning Commission on February 17, 2005. Agenda item 5H is the developer’s request to extend the validity of the final plat. The applicant is requesting that the validity of both plats be extended for one year. Please contact Dennis Killough with questions or concerns on these two items. 5I. ZA06-043, Plat Revision for proposed Lots 19R through 21R, Block 1, Estes Park Phase I; being a revision of Lots 19, 20, and 21, Block 1, Estes Park Phase I, located at the southwest corner of Boulder Drive and Castle Rock Drive. Current Zoning: R-PUD Residential Planned Unit Development District. SPIN Neighborhood #5. This plat revision accommodates the extension of Boulder Drive into Phase IV of Estes Park, consistent with the approved Phase IV Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting May 2, 2006 Page 6 of 13 development plan and preliminary plat. The Planning and Zoning Commission approved the plat revision on April 20, 2006. Contact Dennis Killough with questions on this item. 5J. Consider SP06-235, Variance to the Conditional Sign Permit for Southlake Town Square Grand Avenue District for Fossil, located at 324 Grand Avenue West. The applicant is requesting an additional fascia sign at its storefront within the colonnade. Regulations allow one sign – your approval of this variance would provide Fossil with two. The applicant believes the addition of the second sign will aesthetically balance the storefront elevation. The new sign will exactly match the existing sign at the Fossil location, with a width of 2 feet, 10 inches and a height of just over 1 foot, 7 inches. Please contact Dennis Killough with questions on this item. 5K. Consider SP06-248, Variance to the Conditional Sign Permit for Southlake Town Square Grand Avenue District for Harkins Theatres, located at 1450 Plaza Place. You may recall that a sign package specific to Harkins Theatre was approved as part of the conditional sign permit for the Grand Avenue District. The specific modifications planned with this request are:  Relocate the “Cine Capri” text from the east elevation to the north elevation;  Reduce the east elevation sign from 400 square feet to 111 square feet;  Increase the north elevation sign area from 196 square feet to 332 square feet; and  Modify the graphics for the “Cine Capri at” portion of the sign (the original rendering is Attachment E, Page 3 of the staff report, with the newly proposed look shown on Attachment G); The staff report provides a copy of the site plan, graphic representations of the previously approved sign package, and renderings of the newly proposed signs. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting May 2, 2006 Page 7 of 13 Please contact Dennis Killough with questions on this item. 5L. Resolution No. 06-019, (CP06-001) Land Use Plan Amendment from Low Density Residential to Medium Density Residential for approximately 29.85 acres located at 945 and 985 Randol THIS Mill Avenue and along the north side of Gifford Court for proposed Palomar Estates. ITEM IS TABLED TO THE MAY 16, 2006, CITY COUNCIL MEETING. Staff had anticipated this item being ready for your consideration at the upcoming meeting and advertised it. We have placed it on the agenda so that anyone tracking the item’s progress through our system will know that Council is not considering it on May 2. Contact Dennis Killough with questions on this item. 5M. Resolution No. 06-021, (ZA06-056), Specific Use Permit for a telecommunications antenna on property located at 400 North White Chapel Boulevard within the Park’s Department maintenance compound in Bicentennial Park. The City of Southlake Department of Public Safety is requesting to install an AM band transmission antenna of approximately 45 feet in height within the Bicentennial Park maintenance compound for the purpose of broadcasting general and emergency information for the City of Southlake. Current Zoning: CS Community THIS ITEM IS TABLED TO THE MAY 16, 2006, CITY COUNCIL Service District. MEETING. st 5N. Ordinance No. 480-487, 1 Reading (ZA05-142) Zoning Change and Development Plan for Continental Greens on property located at 2020 through 2300 West Continental Boulevard. Current Zoning: AG Agricultural District, SF-30 Single Family Residential District, and S-P-1 Detailed Site Plan District. Requested Zoning: TZD Transition Zoning District. SPIN THIS ITEM IS TABLED AT THE APPLICANT’S REQUEST TO Neighborhood #16. THE MAY 16, 2006, CITY COUNCIL MEETING. PUBLIC HEARINGS Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting May 2, 2006 Page 8 of 13 nd 7A. Ordinance No. 480-482, 2 Reading (ZA05-169), Zoning Change and Development Plan for Johnson Place located at 2440 Johnson Road and 430 Randol Mill Avenue. Current Zoning: AG Agricultural District and SF-1A Single Family Residential District. Requested Zoning: R- PUBLIC PUD Residential Planned Unit Development District. SPIN Neighborhood #15. HEARING. Since first reading and at Council’s request, the developer has made several changes to his plan. Specifically he has dropped four lots for a new total of 54. The proposed plan shows a gross density of 1.24 dwelling units per acre, with a net density of 1.50 dwelling units per acre. The percent of open space now stands at 23.91 percent (down from 24.50 percent shown in the previous submittal). In addition to a reduction in density on the project, Council had requested that the developer provide specific fence design standards. Staff has not yet received specific design plans for the entry features and other fencing. Please note that the Zoning and Development Plan as proposed is not compliant with the City’s Master Land Use Plan’s “Low Density Residential” land use designation. Should Council wish to approve this item, a justification for non-compliance should be included as part of the motion. Council approved this item on first reading (5-1) on April 4, 2006. Please contact Dennis Killough with questions on this item. 7B. ZA05-146, Site Plan for Bicentennial Plaza located at 410 West Southlake Boulevard. Current PUBLIC Zoning: C-2 Local Retail Commercial District. SPIN Neighborhood #10. HEARING. The plan for your consideration has been revised. The applicant is now proposing a 9,800 square foot retail building, rather than 11,340 square feet as previously proposed. The revised site plan contemplates two variances:  Driveway spacing – As previously discussed, a minimum 250 feet is required for right- in/right-out drives. This proposed site plan provides for 80 feet and 219 feet spacing.  Driveway stacking – Fifty feet is proposed, with a minimum of 75 feet required. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting May 2, 2006 Page 9 of 13 The new plan also eliminated the previously proposed access to Bicentennial Park drive and reduces the proposed number of parking spaces from 60 to 58. No off-site parking is proposed. Your packet provides historical information on the zoning and site planning issues associated with this property, including the currently approved site plan and elevation, the previously submitted site plan, and the newly proposed site plan. Please contact Dennis Killough with questions on this item. FIRST READINGS st 8A. Ordinance No. 480-481, 1 Reading (ZA05-146), Zoning Change and Site Plan for Bicentennial Plaza located at 410 West Southlake Boulevard. Current Zoning: C-2 Local Retail Commercial District. Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #10. Note that there are no changes to the previously proposed S-P-1 zoning and site plan. Allen Taylor is working with Kirk Williams to determine how the city and applicant might reach an agreement on this plan, but we have no new information at this time. The following information – which has been provided to you in previous packets -- describes the zoning request in detail. Under the proposed S-P-1 zoning, the primary site plan proposes approximately 12,550 square feet of retail floor space and construction of 20 off-site parking spaces and a driveway within the adjacent Bicentennial Park property. An additional 24 off-site parking spaces within the park property are also shown for future construction. This plan is dependent upon approval of a separate access and parking agreement between the City and the property owner. The proposal appeared before the Park Board and received a favorable recommendation. The following uses, regulations and variances are proposed under the S-P-1 zoning and site plan:  There shall be a side yard setback of not less than ten feet along the east boundary; Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting May 2, 2006 Page 10 of 13  concrete tilt-wall with a stained finish as shown on the building elevations;  Parking – 72 parking spaces required - requesting 10% reduction or 65 spaces;  The following variances to the Driveway Ordinance No. 634 are requested under the S- P-1 site plan: Driveway Spacing – minimum 250 feet required for right-in/right-out drives - 80 o feet and 219 feet proposed; and Driveway Stacking – minimum 50 feet required - 41 feet proposed o The Planning and Zoning Commission recommended approval (6-0) on February 23, subject to the site plan review summary #3 dated February 17; noting that the S-P-1 zoning and site plan is preferred; approving the alternate C-2 zoning revised site plan; and granting the requested variances. Contact Dennis Killough with questions on this item. st 8B. Ordinance No. 480-488, 1 Reading (ZA05-167), Zoning Change and Concept Plan / Site Plan for Town Lake Crossing, located at the northwest corner of West Southlake Boulevard and Randol Mill Avenue. Current Zoning: C-3 General Commercial District and SF-1A Single Family Residential District. Requested Zoning: S-P-2 Generalized Site Plan District. SPIN Neighborhood #15. (If approved on first reading, the public hearing will be held May 16, 2006.) The proposal for Town Lake Crossing would provide for 49,352 square feet of retail, restaurant and bank uses, and approximately 23,508 square feet of office uses on approximately 9.74 acres. This item has been pending before Planning and Zoning Commission since March 9, and two SPIN meetings have been held to discuss the project. The applicant has worked extensively to coordinate the connectivity of the proposed plan with the recently approved plans for Stonebridge Park to the west, as well as the appearance of the amenities. The Planning and Zoning Commission recommended approval of the zoning change and concept plan/site plan at its April 20 meeting (4-0). The staff memo outlines the uses and regulations proposed under the “S-P-2” zoning, which provides for “C-2” uses and development regulations, with the exception of frozen food lockers Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting May 2, 2006 Page 11 of 13 for individual or family use, not including the processing of food except cutting or wrapping, and tire batteries and automobile accessory sales. The developer has requested two variances under the revised site plan, including:  Driveway Stacking – 100 feet required, proposing 97.4 feet and 86.5 feet  Driveway Spacing – Minimum 500 feet required, requesting 228.4 feet and 425.5 feet. One of the key issues discussed with the Planning and Zoning Commission was the access onto Randol Mill Road. Note that the applicant has stated that he is willing to provide a temporary turn lane from Randol Mill Road onto FM 1709, but it is unclear whether he will seek reimbursement from the city at a future date. This will need to be evaluated carefully due to the possibility that the ultimate intersection improvements will be funded and constructed sooner than later. The Planning and Zoning Commission also expressed concerns with the southern driveway. In spite of its designation as a right-in/right-out only drive, commissioners were concerned that motorists might attempt to cross lanes to get into the east bound turn lane onto FM 1709. The applicant may be able to prevent this with the construction of a driveway “median” forcing traffic to the right. Please contact Dennis Killough with questions on this item. st 8C. Ordinance No. 480-484, 1 Reading (ZA05-164) Zoning Change for a portion of Lot 1, Block 1, Arnold Estates, located at 520 West Highland Street. Current Zoning: RE Single Family Residential Estate District. Requested Zoning: R-PUD Residential Planned Unit Development District. SPIN Neighborhood #11. (If approved on first reading, the public hearing will be held May 16, 2006.) Mr. Wasserman’s initial request for “SF-1A” zoning has been modified to “R- PUD” with this proposal. The Planning and Zoning Commission recommended approval (4-0), limiting the subdivision to one building lot. As you may be aware, Mr. Wasserman intends to submit a two-lot plat revision for consideration in conjunction with this request should it be Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting May 2, 2006 Page 12 of 13 forwarded for a second reading by City Council. The proposed lots are approximately 1.63 acres and 1.34 acres. Due to surrounding property owner opposition to the rezoning, a supermajority vote of Council will be required for approval. The applicant is aware of this requirement, but has not opted to table his request. The staff report provides details regarding the specific requirements of the proposed “R-PUD” zoning. You may also contact Dennis Killough with questions on this item. OTHER ITEMS OF INTEREST 1.Community Services publications. Your packet contains the latest newsletters produced by the Community Services Department, including “Parks and Rec Notes” and the senior newsletter. Please contact Steve Polasek with questions or comments. Note that Southlake was recently presented a plaque and flag commemorating the City’s commitment to tree planting and growth as a part of the Tree City USA program. This is the eighth year in a row the city has been recognized in this way. 2.Joint City Council/SPIN Standing Committee meeting. Don’t forget the joint meeting scheduled for May 9 at 6:30 p.m. in Town Hall. Feel free to let Ben Thatcher know if there are specific issues you wish to discuss. We are planning to spend some time that evening familiarizing the Standing Committee with the elements of our Strategic Management System. 3.Joint City Council/Planning & Zoning Commission meeting. We had originally hoped to host the joint meeting on the first evening of your June Retreat, but schedules have made it impossible. As such, it is likely that we will try to schedule something immediately following your appointments, perhaps in August. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting May 2, 2006 Page 13 of 13 Nonetheless, please plan on attending the retreat on the evening of June 15 and all day June 16. We have numerous items to discuss with you in preparation for the budget. 4.Art in the Square. This event takes place this weekend. See below for the scheduled times: Friday – 4 p.m. to 10:30 p.m. Saturday – 10 a.m. to 10:30 p.m. Sunday – 11 a.m. to 6 p.m. The FOSL book sale will be on Friday in the foyer at Town Hall. SKY Staff Direct Phone Numbers: Baker, Ken, Director of Planning, 748-8067 Blagg, Jim, Assistant City Manager, 748-8601 Farwell, Lori, City Secretary, 748-8016 Gregg, Gary, IT Manager, 748-8086 Hugman, Kevin, Director of Human Resources, 748-8193 Jackson, Sharen, Finance Director, 748-8042 Killough, Dennis, Senior Planner, 748-8072 Last, Greg, Director of Economic Development, 748-8037 McGeath, Kerry, Library Administrator, 748-8384 Polasek, Steve, Director Community Services, 748-8018 Price, Robert, Public Works Director, 748-8097 Smith, Rick, Director of DPS, 748-8108 Thatcher, Ben, Assistant to the City Manager, 748-8005 Wagoner, Stefanie, Economic Specialist, 748-8038 Yelverton, Shana, City Manager, 748-8003