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Item 4BCity of Southlake, Texas March 29, 2006 TO: FROM: SUBJECT Honorable Mayor and Members of City Council Shana K. Yelverton, City Manager Agenda Item Comments and Other Items of Interest for City Council Meeting April 4, 2006 UJI 5A. 5C 5D Mayor's Report. No special presentations or specific reports are planned at this time. Approve the minutes for the March 21, 2006, regular City Council meeting_ The minutes have been included in your packet. Contact Lori Farwell with questions on this item. Consider excusing members of the Planning and Zoning Commission for absences from meetings. Michael Springer was absent from the March 23, 2006, Planning and Zoning Commission meeting. Ordinance No. 894, 1 St Reading, to cancel the May 13, 2006, General Election and to declare each unopposed candidate elected to office, and providing an effective date. Subchapter C of Chapter 2 of the Election Code authorizes a governing body to declare each unopposed candidate elected to office and to cancel the election. Since the two candidates were unopposed and there were no write -in candidates, Council may cancel the May 13 General Election. Contact Lori Farwell with questions on this item. Ordinance No. 585 -C, 2nd Reading, Tree Preservation Ordinance and Technical Manual THIS ITEM IS TABLED TO THE REGULAR CITY COUNCIL MEETING ON APRIL 18, 2006. 5E. Ordinance No. 480 -451, lst Reading (ZA04 -101), Zoning Change for Tracts lAlA2 and 1AlA2D_ B.J. Foster Survey Abstract No. 519. located on the north side of Gifford C approximately 300 feet east of Randol Mill Avenue. Current Zoning: AG Agricultural District. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 4, 2006 Page 2 of 18 Requested Zoning: SF -IA Single Family Residential District. SPIN Neighborhood 912. THIS ITEM HAS BEEN WITHDRAWN BY THE APPLICANT. 5F. Ordinance No. 480 -485, 1" Reading (ZA06 -025), Zoning Change for 400 South White Chapel Boulevard. Current Zoning: AG Agricultural District. Requested Zoning: SF -IA Single Family Residential District. SPIN Neighborhood #14. The applicant is requesting SF- I A zoning on the property, with plans to develop a residential lot of 2.415 acres to build a new home on the site. This plan for the property, located at 400 South White Chapel Boulevard, is consistent with the other developments in the area. Note that a single -lot plat showing has been included in your packet for informational purposes, but requires only administrative review. The Planning and Zoning Commission approved this plan as presented (5 -0) at the March 23, 2006 meeting. Contact Ken Baker or Dennis Killough with questions on this item. 5G. Ordinance No. 480 -486, 1 St Reading (ZA06 -034), Zoning Change for 2787 Ridgecrest Drive. Current Zoning: AG Agricultural District. Reauested Zoning: RE Single Familv Residential Estate District. SPIN Neighborhood #3. The applicant is requesting SF-IA zoning on the property, with plans to develop a residential lot of 5.52 acres to build a new home on the site. This plan for the property, located at 2787 Ridgecrest Drive, will result in a much larger lot than the other home sites in the area. Note that a single -lot plat showing has been included in your packet for informational purposes, but requires only administrative review. The Planning and Zoning Commission approved this plan as presented (5 -0) at the March 23, 2006 meeting. Contact Ken Baker or Dennis Killough with questions on this item. 5H. ZA05 -165, Plat Revision for a portion of Lot 1, Block 1, Arnold Estates, located at 520 West Highland Street. Current Zoning: RE Single Family Residential Estate District. Proposed Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 4, 2006 Page 3 of 18 Zoning: SF-IA Single Family Residential District. SPIN Neighborhood 911. Per your discussions at the March 21, 2006 Council meeting, and at the request of the applicant, the rezoning request for this residential lot has been remanded to the Planning and Zoning Commission. The applicant plans to amend the request for SF-IA zoning to Residential Planned Unit Development zoning. The plat revision will be processed along with the rezoning per the applicant's request. It is anticipated that the P &Z will consider the item at its regularly scheduled meeting on April 20 (if the plans are received by our deadline). Contact Ken Baker or Dennis Killough with questions on this item. 5I. ZA06 -016, Plat Showing for proposed Lots 14 and 15, J.J. Freshour No. 521 Addition, being Tracts 3D1, 3D2, and 3D2A, situated in the J.J. Freshour Survey, Abstract No. 521, and being approximately 5 acres, located at 2775 Florence Road. Current Zoning: SF-IA Single Family Residential District. SPIN Neighborhood 915. The applicant is requesting approval of a multiple -lot plat showing for approximately five acres and is proposing two residential lots on Florence Road. The average lot size is 2.44 acres. The property in question is a long, narrow lot, and the proposed subdivision will create a panhandle lot (a lot in which only a small portion fronts the public right -of -way). However, the lot concepts depicted in the plat showing comply with all of the requirements of the subdivision regulations. Therefore, it has been placed on the consent agenda for approval. The Planning and Zoning Commission approved the item (5 -0) at its March 23, 2006 meeting. Contact Ken Baker or Dennis Killough with questions on this item. 5J. Award of bid to American Landscape Systems for landscape maintenance of Town Square and "Central Park" in the amount of $73,050. Your approval of this item will provide for maintenance of the public areas in our downtown (including parks and streetscapes). The Grand Avenue District is now incorporated into the contract, as is Summit Park and "Central Park," located in the Shops of Southlake development. Based upon the bids received, staff is recommending award of bid to American Landscape Systems in the amount of $73, 050. Note Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 4, 2006 Page 4 of 18 that this slightly exceeds the $72,000 budgeted for this item, however, the price is based upon a twelve month service period. Since each park will be coming on line at different points during the spring /summer, funding is more than adequate to cover the costs. Contact Steve Polasek with questions on this item. 5K. Endorse the Southlake Stampede public art exhibit as part of Southlake's 50th Anniversary Celebration. As you know, the 50 Anniversary Committee has been working diligently to generate creative ideas for the celebration. The staff report in your packet provides details about one of these ideas, the Southlake Stampede, a public art exhibit proposed to begin in September. This exhibit will consist of life -size fiberglass statues of longhorn cattle and calves, to be used as a three- dimensional canvas for local artists and art students. Once the longhorns are transformed by the artists, they will be placed at strategic locations throughout the city for a period of one year, and then auctioned. The proceeds will be used to fund public art in Southlake and art education in the schools. Southlake Stampede organizer Mary Georgia will be at your meeting and will be prepared to make a presentation if needed. This item is placed on your agenda to ensure Council's full support of the project before the committee commences its work. Contact Steve Polasek with questions on this item. 5L. Authorize the Mayor to execute a Residential Developer's Agreement for The Reserve at Southlake, a 24 -lot addition, located on the west side of Sunshine Lane, approximately 300 feet north of East Highland Street. This is a standard residential developer agreement for the 24 -lot subdivision located on Sunshine Lane. The developer will construct a public street, an on -site sanitary sewer line, and an on -site public storm sewer line. The agreement also specifies that the developer will pay a critical drainage structure fee of $7,088 and park fees of $36,000. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 4, 2006 Page 5 of 18 Contact Bob Price with questions on this item. 5M. Approve the Comprehensive Annual Financial Report for the period ending September 30, 2005 The City's independent auditor, Weaver and Tidwell L.L.P., recently completed the annual audit. Shawn Parker, Partner, will be at your worksession to present the audit report. A hard copy of the report is included in your packet. There were no internal control findings. While there are a few issues that the auditors have identified, all have been or are easily remedied, as noted below: • Debt Refunding Accountin& The auditors found errors associated with the journal entries with the 2005 bond refunding, and have recommended that the city consult them when recording these types of complex transactions. We agree that this additional step will ensure accuracy and we will consult with them on these matters in the future. • Investment Officer Training Assistant Director of Finance Sharon Guess was unable to attend scheduled training due to a serious illness with her child. She did, however, attend the next scheduled class. While her delayed training has been identified by the auditors as a compliance issue, please note that Sharen Jackson's training was current at the time. In the future, Sharen and I agree that staff will attend classes well in advance of legal deadlines in the event of unforeseen circumstances. • Maintaining Sufficient Collateral for All Bank Deposits This issue relates to the balance maintained with an account at Texas National Bank. Essentially, the balance exceeded the $100,000 limit at the end of September 2005 and the transfer to TexPool did not occur until October 13. To ensure that transfers occur timely, staff has initiated a process to automatically transfer any funds in excess of $85,000 automatically on a monthly basis. Contact me, Jim Blagg or Sharen Jackson with questions on this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 4, 2006 Page 6 of 18 7A. Ordinance No. 717 -E, 2 " Reading, amending Chapter 18, Sec. 18 -79 of the Southlake Code of Ordinances, designating the speed limit within the Southlake Woods subdivision as 25 mph PUBLIC HEARING. This item is on your agenda at the request of the HOA, and reflects the city's practice of the last several years to work with neighborhoods on traffic calming initiatives. Council approved first reading of this ordinance at the March 21' meeting. Since the state law has been changed, no formal engineering study is required to affect this change. Your approval of this ordinance on second reading will enact the 25 mph speed limit for the Southlake Woods subdivision. A copy of the city's "Traffic Calming Policy" was placed in last week's CM Notes packet to provide you with the overall philosophy and approach for traffic calming, as defined by a previous Council. A few of you have asked good questions about our practices, such as why we don't require the HOAs to pay for the signage, or why the percentage of property owners required to sign the petition is so high. Staff is certainly willing to revisit these issues with you if you desire to do so. Please let me know your thoughts on the subject, and we will go from there. In the meantime, contact Bob Price if you have questions on this ordinance. 7B. Ordinance No. 480 -483, 2" d Reading(ZA06 -008), Zoning Change and Concept Plan for Patterson's Pond, Phase II, being Tracts 5A3A and 5A3A1, Samuel Freeman Survey, Abstract No. 525, located at 701 North Kimball Avenue. Current Zoning: AG Agricultural District. Requested Zoning: SF -20A Single Family Residential District. SPIN Neighborhood 96. PUBLIC HEARING. The applicant is requesting approval of the zoning change and concept plan to designate the property SF -20A. Four new residential lots are proposed on 4.75 acres. A preliminary plat has also been submitted for your approval. The purpose of the SF -20A request, rather than SF -IA zoning, is to allow greater flexibility in the building setbacks on the lots. The front and side yard building setbacks for the SF -20A district are five feet less than those in the SF- lA district. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 4, 2006 Page 7 of 18 The Planning and Zoning Commission approved the request (6 -0) at the March 9, 2006 meeting. Council approved the item on first reading at the March 21, 2006 meeting, on consent agenda. Contact Ken Baker or Dennis Killough with questions on this item. 7C. ZA06 -009, Preliminary Plat for Patterson's Pond Phase II, being Tracts 5A3A and 5A3A1, Samuel Freeman Survey, Abstract No. 525 and Lot 10, Block 1, Patterson's Pond, located at 701 North Kimball Avenue. Current Zoning: AG Agricultural District and SF -20A Single Family Residential District. Proposed Zoning: SF -20A Single Family Residential District. SPIN Neighborhood 96. The preliminary plat proposes five single family residential lots on 6.25 acres. The average lot size is 1.10 acres, or 48,003 square feet. One of the five lots is an existing lot within Patterson's Pond Phase I (Lot 10). The size of this lot is proposed to be slightly increased in width and area from what exists today. A plat revision will need to be processed to revise the boundary of this lot because a plat has been filed of record as part of Phase I. No variances are requested with this plat. The Planning and Zoning Commission has recommended approval (6 -0). Contact Ken Baker or Dennis Killough with questions on this item. 7D. Ordinance No. 480 -HHH, 2 nd Reading, An amendment to the Comprehensive Zoning Ordinance No. 480, as amended, as it pertains to Planned Unit Development districts and plan requirements with certain zoning districts. PUBLIC HEARING. The first set of amendments relate to the Residential Planned Unit Development (R -PUD) district to implement the Environmental Resource Protection recommendations of the Southlake 2025 Plan. Specifically the changes recommend reducing the minimum size of an R -PUD to one -acre. The second set of changes relate to requiring concept plans for all new zoning changes proposed to the SF -IA, SF -113, and MH districts. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 4, 2006 Page 8 of 18 The Planning and Zoning commission recommended approval (6 -0). Also, staff had originally included a proposal to amend the regulations for on -site sewage facilities or septic systems with this amendment. However, the Planning and Zoning Commission recommended that staff remove this for further study and bring it back for review under separate amendment. Note also that the city attorneys are reviewing the proposed amendments, but their continents are not yet available I also want to point out that staff has revised its recommendation regarding the required open space from that proposed on first reading. Our initial proposal was to allow a maximum 50% credit of the required open space for areas in the conservation easements or tree preservation easements in R -PUDs that are 10 acres or less in area. The ordinance now reads, "In residential PUDs that either create four or fewer residential lots or 0.5 acres or less of open space, the required common open space may be in perpetual conservation or tree preservation easements as defined and approved in the ordinance creating the R -PUD." This change reflects sensitivity toward the small residential development and would minimize the possibility of very small open space lots. Contact Ken Baker with questions on this item. 7E. Resolution No. 06 -017, (ZA06 -024), Specific Use Permit for the sale of alcoholic beverages s at Taco Diner located at 432 Grand Avenue West. Current Zoning: DT Downtown District. SPIN Neighborhood 98. PUBLIC HEARING. MiCocina, owner of the Taco Diner, is requesting this SUP for the new restaurant in the Grand Avenue District. The Planning & Zoning Commission recommended approval (5 -0), subject to the terms of the lease. According to the property owner, this tenant has a 10 -year lease. Contact Ken Baker with questions on this item. 7F. Resolution No. 06 -018, (ZA06 -015), Specific Use Permit for a tent sale at Anderson's Furniture located at 2140 East Southlake Boulevard in the Village Center barking lot. Current Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 4, 2006 Page 9 of 18 Zoning: C -3 General Commercial District. SPIN Neighborhood #8. PUBLIC HEARING. Anderson's Furniture & Design Gallery is requesting approval of the SUP for a tent for the purpose of promoting retail sales. The tent is proposed to be 2,100 square feet and will be on the site from Saturday, April 22 through Sunday, April 30. This tent sale will be very similar to the sale they hosted last November. The Planning and Zoning Commission approved the SUP (6 -0) at the March 9, 2006 meeting. Contact Ken Baker with questions on this item. 7G. ZA05 -146, Site Plan for Bicentennial Plaza located at 410 West Southlake Boulevard. Current Zoning: C -2 Local Retail Commercial District. SPIN Neighborhood #10. PUBLIC HEARING. This property is located at the northeast intersection of the Bicentennial Park entrance and West Southlake Boulevard. The applicant has submitted two plans for the City Council to consider. The first plan was a proposal to rezone the property to SP -1 to allow for approximately 12,550 square feet of retail floor space and the near term construction of 20 off - site parking spaces and a driveway within the adjacent Bicentennial Park property. Also, an additional 24 off -site parking spaces within the park property are shown for future construction. This plan is dependent upon approval of a separate access and parking agreement between the City and the property owner. The second plan for consideration was a proposal to develop approximately 11,340 square feet of retail with no off - street parking. The site plan proposed under the current C -2 proposes approximately 11,340 square feet of retail floor space with no off -site parking spaces on the park property. This plan is subject to City Council approval and execution of an access agreement for use of the Bicentennial Park driveway. The following variances are requested under the alternate C -2 revised site plan: • Parking —67 spaces required - requesting 10% reduction or 60 spaces; • Masonry — concrete tilt wall with a stained finish as shown on the building elevations; • Driveway Spacing — minimum of 250 feet required for right -in /right -out drives - 80 feet and 219 feet proposed; and Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 4, 2006 Page 10 of 18 • Driveway Stacking — minimum of 50 feet required - 22 feet proposed. The Planning and Zoning Commission recommended approval (6 -0) on February 23, subject to the site plan review summary #3 dated February 17; noting that the S -P -1 zoning and site plan is preferred; approving the alternate C -2 zoning revised site plan; and granting the requested variances. Contact Ken Baker with questions on this item. Note that a meeting has been scheduled for Thursday, March 30, to discuss this item (and item 8A) with the applicant. Any new information generated as a result of the meeting will be forwarded to you prior to the meeting. 8A. Ordinance No. 480 -481, 1 Reading�(ZA05 -146), Zoning Change and Site Plan for Bicentennial Plaza located at 410 West Southlake Boulevard. Current Zoning: C -2 Local Retail Commercial District. Requested Zoning: S -P -1 Detailed Site Plan District. SPIN Neighborhood #10. Under the proposed S -P -1 zoning, the primary site plan proposes approximately 12,550 square feet of retail floor space and construction of 20 off -site parking spaces and a driveway within the adjacent Bicentennial Park property. An additional 24 off - site parking spaces within the park property are also shown for future construction. This plan is dependent upon approval of a separate access and parking agreement between the City and the property owner. The proposal appeared before the Park Board and received a favorable recommendation. The following uses, regulations and variances are proposed under the S -P -1 zoning and site plan: • There shall be a side yard setback of not less than ten feet along the east boundary; • concrete tilt -wall with a stained finish as shown on the building elevations; • Parking — 72 parking spaces required - requesting 10% reduction or 65 spaces; • The following variances to the Driveway Ordinance No. 634 are requested under the S- P -1 site plan: Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 4, 2006 Page 11 of 18 o Driveway Spacing — minimum 250 feet required for right - in/right -out drives - 80 feet and 219 feet proposed; and o Driveway Stacking — minimum 50 feet required - 41 feet proposed The Planning and Zoning Commission recommended approval (6 -0) on February 23, subject to the site plan review summary #3 dated February 17; noting that the S -P -1 zoning and site plan is preferred; approving the alternate C -2 zoning revised site plan; and granting the requested variances. Contact Ken Baker with questions on this item. 8B. Ordinance No. 480 -482, 1S Reading (ZA05 -169), Zoning Change and Development Plan for Johnson Place located at 2440 Johnson Road and 430 Randol Mill Avenue. Current AG Agricultural District and SF-IA Single Family Residential District. Requested Zoning: R- PUD Residential Planned Unit Development District. SPIN Neighborhood #15 Recall that Council tabled this item after a lengthy discussion at the March 21" meeting. The applicant has submitted a new plan in response to the articulated concerns of Council, as noted below: Item Old Plan New Plan Buffer area adjacent to Randol Mill Ave. 15 feet ±100 feet Minimum building setback from Randol Mill Ave. ±35 feet ±100 feet Street stubs into adjacent properties No street stubs Provided street stubs into the northwest and west boundaries Number of residential lots 62 lots 58 lots Gross density 1.43 du /acre 1.34 du /acre Net density 1.73 du /acre 1.61 du /acre Number of common area lots 17 15 Open space 10.20 acres 10.64 acres % of open space 23.49% 24.50% Contact Ken Baker with questions on this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 4, 2006 Page 12 of 18 8C. Ordinance No. 889 -A, 1 St Reading, Amending Ordinance No. 889 amending Fiscal Year 2005- 06 Annual Budget. Your packet contains the detailed proposal to amend the FY 2005 -06 Annual Budget. We anticipate that with the General Fund amendments — including proposed expenditures — we will end the year with $574,861 revenues over expenditures, bumping our undesignated fund balance in the General Fund to approximately 32.65 %. It is our intention to transfer any excess over our 25% target to the Strategic Initiative Fund at the beginning of the FY 2006 -07 fiscal year. Note that General Fund revenues have performed very well for the first half of the fiscal year, warranting an increase in our projections of $940,000. This is primarily attributable to sales tax performance, but we are also anticipating an increase of $190,000 in fine revenue over our initial budget projections. Proposed new expenditures reflect our continued commitment to improving our work processes. The largest of the requests is for funding to immediately begin implementation of our IT Alignment Study recommendations. The consultants are putting the finishing touches on the report and we are anxious to put their ideas to work to improve efficiency and productivity. This investment is overdue and we don't want to lose any momentum with our progress. Other General Fund requests are much smaller, but all meet the review criteria of improving city efficiency. Additionally, we are forwarding only requests for projects or items that can be achieved or purchased within the next six months. Please see Sharen Jackson's staff report for a detailed review of the requests. The Utility Fund revenues will also be adjusted, providing additional revenue of $500,000. Only one expenditure request is included for meter transponders for our auto read system. We have reached a point where our first generation equipment is beginning to fail and we are aggressively replacing it. Unfortunately, we have not implemented a systematic replacement schedule so we are playing "catch up" at this point. We request your approval of the funds to purchase the transponders, and assure you that we are working to implement a more Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 4, 2006 Page 13 of 18 appropriate replacement schedule over time. With the proposed changes to the Utility fund, we will end the fiscal year with 70 days of working capital. We typically target 65 days of working capital The mid -year requests also include proposed expenditures for the Park Dedication Fund (Bicentennial Park conceptual planning and schematic design), Vehicle Replacement Fund (half -year for a Fleet Coordinator), and SPDC CIP (Nature Center asbestos abatement, Bob Jones Park loop road). Again, please review Sharen's memo carefully. All staff members are prepared to discuss their specific requests with you should you have questions. 10A. Consider SP06 -192_ Variance to the Conditional Sian Permit for Southlake Town Grand Avenue District for Brio Tuscan Grille, located at 1431 Plaza Place. The applicant is requesting exposed neon on two previously approved signs located on the north and south building facades. All neon signage requires approval by City Council. The neon is proposed to be affixed to the three inch deep open face channel letters spelling "Brio." The exposed neon is to be clear gold. No other areas of the sign will have exposed neon. Contact Ken Baker or Dennis Killough with questions on this item. 1013. Consider SP06 -146. Variance to the Conditional Sian Permit for Southlake Town Sauare Grand Avenue District for Merrill Lynch located at 286 Grand Avenue. Your approval of this item will do two things: first, it would amend the conditional sign permit for the Grand Avenue Phase of Southlake Town Square. The request would increase the maximum letter /logo height for all future upper story attached signs in the Grand Avenue District from 10 inches to 12 inches. It is my understanding that this modification is needed because of manufacturing challenges and the types of signs being installed in Grand Avenue. Second, Merrill Lynch (located in the Grand Avenue District) is requesting an even larger logo height than the new regulation would permit. They have proposed a logo height of 25 inches, Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 4, 2006 Page 14 of 18 indicating that this would keep the logo size proportionate to readable letters. This is considered a unique situation so the applicant wishes for it to be applied only to this case, rather than for all situations in the development. Contact Ken Baker or Dennis Killough with questions on this item. IOC. Consider SP06 -182, Variance to Sign Ordinance No. 704 -B for The Customer Center of Texas located at 2704 East Southlake Boulevard, Suite 102. The applicant is proposing a banner to cover the top portion of the existing sign until the new, permanent sign is available, not to exceed six months. Our current regulations allow 15 days. The proposed banner will have a sign area greater than allowed. Our current regulations allow a maximum sign area of 18 square feet. The applicant is requesting 36 square feet. Contact Ken Baker or Dennis Killough with questions on this item. 11A. Performing Arts Center. We have extended an invitation to Mr. Van Jones to attend the Council meeting and present to you his ideas about a Performing Arts Center. He has already been working with the Public Art Advisory Committee, but I would like to have Council discuss the issue so that I can provide staff appropriate direction on supporting this effort. Contact Carolyn Morris or Steve Polasek with questions on this item. OTHER ITEMS OF INTEREST 1. 2006 TML Educational Calendar. Attached is the calendar of upcoming TML educational opportunities. TML is a great resource and has a wide variety of courses. You may also access their website at: http: / /www.tml.org/ Please note the TML Annual Conference is in Austin this year on October 24 — 27. Please remember that the City Secretary's Office has budgeted for expenses related to conferences and travel for the City Council and will be happy to make arrangements for you. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 4, 2006 Page 15 of 18 2. Board and commission appointments. The City Secretary's Office will proceed with advertising and accepting applications for board and commission appointments. As is typically done, the City Council will hold interviews for P &Z, ZBA, and Parks Board on June 13 and will make appointments on June 20. 3. June Retreat with City Council. Please hold Friday, June 16, open for our annual budget retreat. Location to be determined. 4. SPIN Standing Committee update. On March 28 the SPIN Standing Committee held its annual election of executive officers. Roger Hutton is the outgoing chair of the Standing Committee, and Mike Terry was selected to be the chair for this next year. Also, Jon Wiersum was selected to be the vice -chair and Ray Tremain will serve as the new secretary. At the meeting Roger Hutton informed the committee that he will be resigning as the representative of SPIN #11. Attached is a copy of his resignation letter that was emailed to you earlier today. Tuesday, April 11 is the next scheduled Standing Committee meeting which is also a joint meeting with City Council. This meeting will provide you with the opportunity to meet the new Executive Committee as well as thank Roger Hutton for his assistance to the SPIN organization. Contact Ben Thatcher with questions on this item. Attachments • TML calendar • Resignation letter from SPIN Representative Roger Hutton SKY Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 4, 2006 Page 16 of 18 Staff Direct Phone Numbers: Baker, Ken, Director of Planning, 748 -8067 Blagg, Jim, Assistant City Manager, 748 -8601 Farwell, Lori, City Secretary, 748 -8016 Hugman, Kevin, Director of Human Resources, 748 -8193 Jackson, Shaven, Finance Director, 748 -8042 Last, Greg, Director of Economic Development, 748 -8037 Polasek Steve, Director Community Services, 748 -8018 Price, Robert, Public Works Director, 748 -8097 Smith, Rick, Director of DPS, 748 -8108 Thatcher, Ben, Assistant to the City Manager, 748 -8005 Yelverton, Shana, City Manager, 748 -8001 2006 TML Educational Calendar !Late 2106 Location jMarch 23 Kniall Cities' Problem-Sol in- Clinic I I Emercedes. IMarch 23-24 William "King" Cole Series - Session 11 - Adv anced Addison jMircli 24 [Small Cities' Problem - Solving Clinic lRockport I 1N-1a rc [124 TIViL O pen Government Workshop lAustin April 2-4 Government Finance Officen, Association of Texas (GFOAT) Spring Institute atistin April 7 FTMHR-A Nuts and Botts --Sold Out [Zsfin April 17-21 [TMHffkAjIPMA Developing Competencies for Human IResource Success Carrollton April 20 -21 Insights into an Effective Tourism Progra jAustin jApril 27 Small Cities' Probl - Solving Clinic Caldwell jApril 28 Kmatl Cities' Problem-Solving Clinic i I �90 re May 12 Small Cities' Problem-Solving Clinic FLevelland May 17-19 Texas Municipal Human Resources Association �(TMHRA) Mid-Year Conference San Antonio May 19 FTML Retail Development for Small Cities lAustin j June 2 TML O pen Government Workshop Austin June 24 Texas City Management Association (rCNLA:) Annual Conference Corpus Christi June 8-9 as Association of Municipal Information Officers Texas Conference S Spring e. Sp L League City June 14-16 Texas Texas City Attorneys Association (TCAA) Sum mer s EConference South Padre Island j July 13-14 Public Funds Investment Law Workshop ISan Angelo jJuly 28-29 Newly - Elected City Officials! Orientation I[Humble �AiigList 4 FTMLJTAGITM Municipal Technology Summit 11 Horseshoe Bay;' Marble Fal lAugust 4--5 Newly- Elected City Officials' Orientation IF Austin jAugust 24 TML Legislative Outlook jjDallas jAugust 25-2 Newly- Elected City Officials' Orientation I Dallas September 14 [Texas Municipal Human Resources Association (TMHR_A) Employment Law � League City I September 14-15 Public Funds Investment Law Workshop Tyler jOctober 24 -27 Texas Municipal Leagiie (TML) Annual Conference Austin November I Government Finance Officers Association of Texas Fall �Conference San Antonio December 14-= 1 =5 � Pu Funds Investment Law Works IlSan Antonio (via email 312912006) Dear Mayor and Council: Last evening I advised the SPIN Standing Committee that today I would be resigning as SPIN 11 Representative to the Standing Committee. Please accept this as my notice to you that I am resigning the position to which you appointed me, SPIN 11 Representative. I assured the committee and do you as well that over the next 45 to 60 days I will assist them if any issues arise in SPIN 11 and I will also be working with them to bring forward a replacement candidate for your consideration. I want to thank all of you for giving me the opportunity over the past twelve years to serve the City in this small way. It has been a very rewarding experience. I truly believe that the SPIN program is one of the factors that helps make Southlake a unique city. I hope that I have met your expectations during my service. I again commend all of you for the contributions to making Southlake a wonderful place to live. Carol and I have enjoyed our fourteen years here and are saddened to leave. However, we have family needs that require us to relocate closer to family. Sincerely, Roger Hutton. C. Roger Hutton CHR Solutions, Inc. 2711 LBJ Freeway, Suite 560 Dallas, TX. 75234 roger.hutton @chrsolutions.com Office 972.892.7555 Fax 972.243.6139 Cell 214.402.3587