Item 4BCity of Southlake, Texas
March 29, 2006
TO:
FROM:
SUBJECT
Honorable Mayor and Members of City Council
Shana K. Yelverton, City Manager
Agenda Item Comments and Other Items of Interest for City Council Meeting
April 4, 2006
UJI
5A.
5C
5D
Mayor's Report. No special presentations or specific reports are planned at this time.
Approve the minutes for the March 21, 2006, regular City Council meeting_ The minutes have
been included in your packet. Contact Lori Farwell with questions on this item.
Consider excusing members of the Planning and Zoning Commission for absences from
meetings. Michael Springer was absent from the March 23, 2006, Planning and Zoning
Commission meeting.
Ordinance No. 894, 1 St Reading, to cancel the May 13, 2006, General Election and to declare
each unopposed candidate elected to office, and providing an effective date. Subchapter C of
Chapter 2 of the Election Code authorizes a governing body to declare each unopposed
candidate elected to office and to cancel the election. Since the two candidates were unopposed
and there were no write -in candidates, Council may cancel the May 13 General Election.
Contact Lori Farwell with questions on this item.
Ordinance No. 585 -C, 2nd Reading, Tree Preservation Ordinance and Technical Manual THIS
ITEM IS TABLED TO THE REGULAR CITY COUNCIL MEETING ON APRIL 18,
2006.
5E. Ordinance No. 480 -451, lst Reading (ZA04 -101), Zoning Change for Tracts lAlA2 and
1AlA2D_ B.J. Foster Survey Abstract No. 519. located on the north side of Gifford C
approximately 300 feet east of Randol Mill Avenue. Current Zoning: AG Agricultural District.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 4, 2006
Page 2 of 18
Requested Zoning: SF -IA Single Family Residential District. SPIN Neighborhood 912. THIS
ITEM HAS BEEN WITHDRAWN BY THE APPLICANT.
5F. Ordinance No. 480 -485, 1" Reading (ZA06 -025), Zoning Change for 400 South White Chapel
Boulevard. Current Zoning: AG Agricultural District. Requested Zoning: SF -IA Single Family
Residential District. SPIN Neighborhood #14. The applicant is requesting SF- I A zoning on the
property, with plans to develop a residential lot of 2.415 acres to build a new home on the site.
This plan for the property, located at 400 South White Chapel Boulevard, is consistent with the
other developments in the area. Note that a single -lot plat showing has been included in your
packet for informational purposes, but requires only administrative review.
The Planning and Zoning Commission approved this plan as presented (5 -0) at the March 23,
2006 meeting.
Contact Ken Baker or Dennis Killough with questions on this item.
5G. Ordinance No. 480 -486, 1 St Reading (ZA06 -034), Zoning Change for 2787 Ridgecrest Drive.
Current Zoning: AG Agricultural District. Reauested Zoning: RE Single Familv Residential
Estate District. SPIN Neighborhood #3. The applicant is requesting SF-IA zoning on the
property, with plans to develop a residential lot of 5.52 acres to build a new home on the site.
This plan for the property, located at 2787 Ridgecrest Drive, will result in a much larger lot
than the other home sites in the area. Note that a single -lot plat showing has been included in
your packet for informational purposes, but requires only administrative review.
The Planning and Zoning Commission approved this plan as presented (5 -0) at the March 23,
2006 meeting.
Contact Ken Baker or Dennis Killough with questions on this item.
5H. ZA05 -165, Plat Revision for a portion of Lot 1, Block 1, Arnold Estates, located at 520 West
Highland Street. Current Zoning: RE Single Family Residential Estate District. Proposed
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 4, 2006
Page 3 of 18
Zoning: SF-IA Single Family Residential District. SPIN Neighborhood 911. Per your
discussions at the March 21, 2006 Council meeting, and at the request of the applicant, the
rezoning request for this residential lot has been remanded to the Planning and Zoning
Commission. The applicant plans to amend the request for SF-IA zoning to Residential
Planned Unit Development zoning. The plat revision will be processed along with the rezoning
per the applicant's request. It is anticipated that the P &Z will consider the item at its regularly
scheduled meeting on April 20 (if the plans are received by our deadline).
Contact Ken Baker or Dennis Killough with questions on this item.
5I. ZA06 -016, Plat Showing for proposed Lots 14 and 15, J.J. Freshour No. 521 Addition, being
Tracts 3D1, 3D2, and 3D2A, situated in the J.J. Freshour Survey, Abstract No. 521, and being
approximately 5 acres, located at 2775 Florence Road. Current Zoning: SF-IA Single Family
Residential District. SPIN Neighborhood 915. The applicant is requesting approval of a
multiple -lot plat showing for approximately five acres and is proposing two residential lots on
Florence Road. The average lot size is 2.44 acres. The property in question is a long, narrow
lot, and the proposed subdivision will create a panhandle lot (a lot in which only a small portion
fronts the public right -of -way). However, the lot concepts depicted in the plat showing comply
with all of the requirements of the subdivision regulations. Therefore, it has been placed on the
consent agenda for approval.
The Planning and Zoning Commission approved the item (5 -0) at its March 23, 2006 meeting.
Contact Ken Baker or Dennis Killough with questions on this item.
5J. Award of bid to American Landscape Systems for landscape maintenance of Town Square and
"Central Park" in the amount of $73,050. Your approval of this item will provide for
maintenance of the public areas in our downtown (including parks and streetscapes). The
Grand Avenue District is now incorporated into the contract, as is Summit Park and "Central
Park," located in the Shops of Southlake development. Based upon the bids received, staff is
recommending award of bid to American Landscape Systems in the amount of $73, 050. Note
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 4, 2006
Page 4 of 18
that this slightly exceeds the $72,000 budgeted for this item, however, the price is based upon a
twelve month service period. Since each park will be coming on line at different points during
the spring /summer, funding is more than adequate to cover the costs.
Contact Steve Polasek with questions on this item.
5K. Endorse the Southlake Stampede public art exhibit as part of Southlake's 50th Anniversary
Celebration. As you know, the 50 Anniversary Committee has been working diligently to
generate creative ideas for the celebration. The staff report in your packet provides details
about one of these ideas, the Southlake Stampede, a public art exhibit proposed to begin in
September. This exhibit will consist of life -size fiberglass statues of longhorn cattle and calves,
to be used as a three- dimensional canvas for local artists and art students. Once the longhorns
are transformed by the artists, they will be placed at strategic locations throughout the city for a
period of one year, and then auctioned. The proceeds will be used to fund public art in
Southlake and art education in the schools.
Southlake Stampede organizer Mary Georgia will be at your meeting and will be prepared to
make a presentation if needed. This item is placed on your agenda to ensure Council's full
support of the project before the committee commences its work.
Contact Steve Polasek with questions on this item.
5L. Authorize the Mayor to execute a Residential Developer's Agreement for The Reserve at
Southlake, a 24 -lot addition, located on the west side of Sunshine Lane, approximately 300 feet
north of East Highland Street. This is a standard residential developer agreement for the 24 -lot
subdivision located on Sunshine Lane. The developer will construct a public street, an on -site
sanitary sewer line, and an on -site public storm sewer line.
The agreement also specifies that the developer will pay a critical drainage structure fee of
$7,088 and park fees of $36,000.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 4, 2006
Page 5 of 18
Contact Bob Price with questions on this item.
5M. Approve the Comprehensive Annual Financial Report for the period ending September 30,
2005 The City's independent auditor, Weaver and Tidwell L.L.P., recently completed the
annual audit. Shawn Parker, Partner, will be at your worksession to present the audit report. A
hard copy of the report is included in your packet. There were no internal control findings.
While there are a few issues that the auditors have identified, all have been or are easily
remedied, as noted below:
• Debt Refunding Accountin& The auditors found errors associated with the journal entries
with the 2005 bond refunding, and have recommended that the city consult them when
recording these types of complex transactions. We agree that this additional step will
ensure accuracy and we will consult with them on these matters in the future.
• Investment Officer Training Assistant Director of Finance Sharon Guess was unable to
attend scheduled training due to a serious illness with her child. She did, however, attend
the next scheduled class. While her delayed training has been identified by the auditors as a
compliance issue, please note that Sharen Jackson's training was current at the time. In the
future, Sharen and I agree that staff will attend classes well in advance of legal deadlines in
the event of unforeseen circumstances.
• Maintaining Sufficient Collateral for All Bank Deposits This issue relates to the balance
maintained with an account at Texas National Bank. Essentially, the balance exceeded the
$100,000 limit at the end of September 2005 and the transfer to TexPool did not occur until
October 13. To ensure that transfers occur timely, staff has initiated a process to
automatically transfer any funds in excess of $85,000 automatically on a monthly basis.
Contact me, Jim Blagg or Sharen Jackson with questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 4, 2006
Page 6 of 18
7A. Ordinance No. 717 -E, 2 " Reading, amending Chapter 18, Sec. 18 -79 of the Southlake Code of
Ordinances, designating the speed limit within the Southlake Woods subdivision as 25 mph
PUBLIC HEARING. This item is on your agenda at the request of the HOA, and reflects the
city's practice of the last several years to work with neighborhoods on traffic calming
initiatives. Council approved first reading of this ordinance at the March 21' meeting. Since
the state law has been changed, no formal engineering study is required to affect this change.
Your approval of this ordinance on second reading will enact the 25 mph speed limit for the
Southlake Woods subdivision.
A copy of the city's "Traffic Calming Policy" was placed in last week's CM Notes packet to
provide you with the overall philosophy and approach for traffic calming, as defined by a
previous Council. A few of you have asked good questions about our practices, such as why
we don't require the HOAs to pay for the signage, or why the percentage of property owners
required to sign the petition is so high. Staff is certainly willing to revisit these issues with you
if you desire to do so. Please let me know your thoughts on the subject, and we will go from
there.
In the meantime, contact Bob Price if you have questions on this ordinance.
7B. Ordinance No. 480 -483, 2" d Reading(ZA06 -008), Zoning Change and Concept Plan for
Patterson's Pond, Phase II, being Tracts 5A3A and 5A3A1, Samuel Freeman Survey, Abstract
No. 525, located at 701 North Kimball Avenue. Current Zoning: AG Agricultural District.
Requested Zoning: SF -20A Single Family Residential District. SPIN Neighborhood 96.
PUBLIC HEARING. The applicant is requesting approval of the zoning change and concept
plan to designate the property SF -20A. Four new residential lots are proposed on 4.75 acres. A
preliminary plat has also been submitted for your approval.
The purpose of the SF -20A request, rather than SF -IA zoning, is to allow greater flexibility in
the building setbacks on the lots. The front and side yard building setbacks for the SF -20A
district are five feet less than those in the SF- lA district.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 4, 2006
Page 7 of 18
The Planning and Zoning Commission approved the request (6 -0) at the March 9, 2006
meeting. Council approved the item on first reading at the March 21, 2006 meeting, on consent
agenda.
Contact Ken Baker or Dennis Killough with questions on this item.
7C. ZA06 -009, Preliminary Plat for Patterson's Pond Phase II, being Tracts 5A3A and 5A3A1,
Samuel Freeman Survey, Abstract No. 525 and Lot 10, Block 1, Patterson's Pond, located at
701 North Kimball Avenue. Current Zoning: AG Agricultural District and SF -20A Single
Family Residential District. Proposed Zoning: SF -20A Single Family Residential District.
SPIN Neighborhood 96. The preliminary plat proposes five single family residential lots on
6.25 acres. The average lot size is 1.10 acres, or 48,003 square feet. One of the five lots is an
existing lot within Patterson's Pond Phase I (Lot 10). The size of this lot is proposed to be
slightly increased in width and area from what exists today. A plat revision will need to be
processed to revise the boundary of this lot because a plat has been filed of record as part of
Phase I.
No variances are requested with this plat. The Planning and Zoning Commission has
recommended approval (6 -0).
Contact Ken Baker or Dennis Killough with questions on this item.
7D. Ordinance No. 480 -HHH, 2 nd Reading, An amendment to the Comprehensive Zoning
Ordinance No. 480, as amended, as it pertains to Planned Unit Development districts and plan
requirements with certain zoning districts. PUBLIC HEARING. The first set of amendments
relate to the Residential Planned Unit Development (R -PUD) district to implement the
Environmental Resource Protection recommendations of the Southlake 2025 Plan. Specifically
the changes recommend reducing the minimum size of an R -PUD to one -acre. The second set
of changes relate to requiring concept plans for all new zoning changes proposed to the SF -IA,
SF -113, and MH districts.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 4, 2006
Page 8 of 18
The Planning and Zoning commission recommended approval (6 -0). Also, staff had originally
included a proposal to amend the regulations for on -site sewage facilities or septic systems with
this amendment. However, the Planning and Zoning Commission recommended that staff
remove this for further study and bring it back for review under separate amendment.
Note also that the city attorneys are reviewing the proposed amendments, but their continents
are not yet available
I also want to point out that staff has revised its recommendation regarding the required open
space from that proposed on first reading. Our initial proposal was to allow a maximum 50%
credit of the required open space for areas in the conservation easements or tree preservation
easements in R -PUDs that are 10 acres or less in area. The ordinance now reads, "In residential
PUDs that either create four or fewer residential lots or 0.5 acres or less of open space, the
required common open space may be in perpetual conservation or tree preservation easements
as defined and approved in the ordinance creating the R -PUD." This change reflects sensitivity
toward the small residential development and would minimize the possibility of very small
open space lots.
Contact Ken Baker with questions on this item.
7E. Resolution No. 06 -017, (ZA06 -024), Specific Use Permit for the sale of alcoholic beverages s at
Taco Diner located at 432 Grand Avenue West. Current Zoning: DT Downtown District. SPIN
Neighborhood 98. PUBLIC HEARING. MiCocina, owner of the Taco Diner, is requesting
this SUP for the new restaurant in the Grand Avenue District. The Planning & Zoning
Commission recommended approval (5 -0), subject to the terms of the lease. According to the
property owner, this tenant has a 10 -year lease.
Contact Ken Baker with questions on this item.
7F. Resolution No. 06 -018, (ZA06 -015), Specific Use Permit for a tent sale at Anderson's
Furniture located at 2140 East Southlake Boulevard in the Village Center barking lot. Current
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 4, 2006
Page 9 of 18
Zoning: C -3 General Commercial District. SPIN Neighborhood #8. PUBLIC HEARING.
Anderson's Furniture & Design Gallery is requesting approval of the SUP for a tent for the
purpose of promoting retail sales. The tent is proposed to be 2,100 square feet and will be on
the site from Saturday, April 22 through Sunday, April 30. This tent sale will be very similar to
the sale they hosted last November.
The Planning and Zoning Commission approved the SUP (6 -0) at the March 9, 2006 meeting.
Contact Ken Baker with questions on this item.
7G. ZA05 -146, Site Plan for Bicentennial Plaza located at 410 West Southlake Boulevard. Current
Zoning: C -2 Local Retail Commercial District. SPIN Neighborhood #10. PUBLIC
HEARING. This property is located at the northeast intersection of the Bicentennial Park
entrance and West Southlake Boulevard. The applicant has submitted two plans for the City
Council to consider. The first plan was a proposal to rezone the property to SP -1 to allow for
approximately 12,550 square feet of retail floor space and the near term construction of 20 off -
site parking spaces and a driveway within the adjacent Bicentennial Park property. Also, an
additional 24 off -site parking spaces within the park property are shown for future construction.
This plan is dependent upon approval of a separate access and parking agreement between the
City and the property owner. The second plan for consideration was a proposal to develop
approximately 11,340 square feet of retail with no off - street parking.
The site plan proposed under the current C -2 proposes approximately 11,340 square feet of
retail floor space with no off -site parking spaces on the park property. This plan is subject to
City Council approval and execution of an access agreement for use of the Bicentennial Park
driveway. The following variances are requested under the alternate C -2 revised site plan:
• Parking —67 spaces required - requesting 10% reduction or 60 spaces;
• Masonry — concrete tilt wall with a stained finish as shown on the building elevations;
• Driveway Spacing — minimum of 250 feet required for right -in /right -out drives - 80 feet
and 219 feet proposed; and
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 4, 2006
Page 10 of 18
• Driveway Stacking — minimum of 50 feet required - 22 feet proposed.
The Planning and Zoning Commission recommended approval (6 -0) on February 23, subject to
the site plan review summary #3 dated February 17; noting that the S -P -1 zoning and site plan
is preferred; approving the alternate C -2 zoning revised site plan; and granting the requested
variances.
Contact Ken Baker with questions on this item.
Note that a meeting has been scheduled for Thursday, March 30, to discuss this item (and
item 8A) with the applicant. Any new information generated as a result of the meeting
will be forwarded to you prior to the meeting.
8A. Ordinance No. 480 -481, 1 Reading�(ZA05 -146), Zoning Change and Site Plan for
Bicentennial Plaza located at 410 West Southlake Boulevard. Current Zoning: C -2 Local Retail
Commercial District. Requested Zoning: S -P -1 Detailed Site Plan District. SPIN
Neighborhood #10. Under the proposed S -P -1 zoning, the primary site plan proposes
approximately 12,550 square feet of retail floor space and construction of 20 off -site parking
spaces and a driveway within the adjacent Bicentennial Park property. An additional 24 off -
site parking spaces within the park property are also shown for future construction. This plan is
dependent upon approval of a separate access and parking agreement between the City and the
property owner. The proposal appeared before the Park Board and received a favorable
recommendation. The following uses, regulations and variances are proposed under the S -P -1
zoning and site plan:
• There shall be a side yard setback of not less than ten feet along the east boundary;
• concrete tilt -wall with a stained finish as shown on the building elevations;
• Parking — 72 parking spaces required - requesting 10% reduction or 65 spaces;
• The following variances to the Driveway Ordinance No. 634 are requested under the S-
P -1 site plan:
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 4, 2006
Page 11 of 18
o Driveway Spacing — minimum 250 feet required for right - in/right -out drives - 80
feet and 219 feet proposed; and
o Driveway Stacking — minimum 50 feet required - 41 feet proposed
The Planning and Zoning Commission recommended approval (6 -0) on February 23, subject to
the site plan review summary #3 dated February 17; noting that the S -P -1 zoning and site plan
is preferred; approving the alternate C -2 zoning revised site plan; and granting the requested
variances.
Contact Ken Baker with questions on this item.
8B. Ordinance No. 480 -482, 1S Reading (ZA05 -169), Zoning Change and Development Plan for
Johnson Place located at 2440 Johnson Road and 430 Randol Mill Avenue. Current
AG Agricultural District and SF-IA Single Family Residential District. Requested Zoning: R-
PUD Residential Planned Unit Development District. SPIN Neighborhood #15 Recall that
Council tabled this item after a lengthy discussion at the March 21" meeting. The applicant has
submitted a new plan in response to the articulated concerns of Council, as noted below:
Item
Old Plan
New Plan
Buffer area adjacent to Randol Mill Ave.
15 feet
±100 feet
Minimum building setback from Randol
Mill Ave.
±35 feet
±100 feet
Street stubs into adjacent properties
No street stubs
Provided street stubs
into the northwest
and west boundaries
Number of residential lots
62 lots
58 lots
Gross density
1.43 du /acre
1.34 du /acre
Net density
1.73 du /acre
1.61 du /acre
Number of common area lots
17
15
Open space
10.20 acres
10.64 acres
% of open space
23.49%
24.50%
Contact Ken Baker with questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 4, 2006
Page 12 of 18
8C. Ordinance No. 889 -A, 1 St Reading, Amending Ordinance No. 889 amending Fiscal Year 2005-
06 Annual Budget. Your packet contains the detailed proposal to amend the FY 2005 -06
Annual Budget. We anticipate that with the General Fund amendments — including proposed
expenditures — we will end the year with $574,861 revenues over expenditures, bumping our
undesignated fund balance in the General Fund to approximately 32.65 %. It is our intention to
transfer any excess over our 25% target to the Strategic Initiative Fund at the beginning of the
FY 2006 -07 fiscal year.
Note that General Fund revenues have performed very well for the first half of the fiscal year,
warranting an increase in our projections of $940,000. This is primarily attributable to sales tax
performance, but we are also anticipating an increase of $190,000 in fine revenue over our
initial budget projections.
Proposed new expenditures reflect our continued commitment to improving our work
processes. The largest of the requests is for funding to immediately begin implementation of
our IT Alignment Study recommendations. The consultants are putting the finishing touches
on the report and we are anxious to put their ideas to work to improve efficiency and
productivity. This investment is overdue and we don't want to lose any momentum with our
progress.
Other General Fund requests are much smaller, but all meet the review criteria of improving
city efficiency. Additionally, we are forwarding only requests for projects or items that can be
achieved or purchased within the next six months. Please see Sharen Jackson's staff report for
a detailed review of the requests.
The Utility Fund revenues will also be adjusted, providing additional revenue of $500,000.
Only one expenditure request is included for meter transponders for our auto read system. We
have reached a point where our first generation equipment is beginning to fail and we are
aggressively replacing it. Unfortunately, we have not implemented a systematic replacement
schedule so we are playing "catch up" at this point. We request your approval of the funds to
purchase the transponders, and assure you that we are working to implement a more
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 4, 2006
Page 13 of 18
appropriate replacement schedule over time. With the proposed changes to the Utility fund, we
will end the fiscal year with 70 days of working capital. We typically target 65 days of
working capital
The mid -year requests also include proposed expenditures for the Park Dedication Fund
(Bicentennial Park conceptual planning and schematic design), Vehicle Replacement Fund
(half -year for a Fleet Coordinator), and SPDC CIP (Nature Center asbestos abatement, Bob
Jones Park loop road).
Again, please review Sharen's memo carefully. All staff members are prepared to discuss their
specific requests with you should you have questions.
10A. Consider SP06 -192_ Variance to the Conditional Sian Permit for Southlake Town
Grand Avenue District for Brio Tuscan Grille, located at 1431 Plaza Place. The applicant is
requesting exposed neon on two previously approved signs located on the north and south
building facades. All neon signage requires approval by City Council. The neon is proposed to
be affixed to the three inch deep open face channel letters spelling "Brio." The exposed neon is
to be clear gold. No other areas of the sign will have exposed neon.
Contact Ken Baker or Dennis Killough with questions on this item.
1013. Consider SP06 -146. Variance to the Conditional Sian Permit for Southlake Town Sauare
Grand Avenue District for Merrill Lynch located at 286 Grand Avenue. Your approval of this
item will do two things: first, it would amend the conditional sign permit for the Grand Avenue
Phase of Southlake Town Square. The request would increase the maximum letter /logo height
for all future upper story attached signs in the Grand Avenue District from 10 inches to 12
inches. It is my understanding that this modification is needed because of manufacturing
challenges and the types of signs being installed in Grand Avenue.
Second, Merrill Lynch (located in the Grand Avenue District) is requesting an even larger logo
height than the new regulation would permit. They have proposed a logo height of 25 inches,
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 4, 2006
Page 14 of 18
indicating that this would keep the logo size proportionate to readable letters. This is
considered a unique situation so the applicant wishes for it to be applied only to this case, rather
than for all situations in the development.
Contact Ken Baker or Dennis Killough with questions on this item.
IOC. Consider SP06 -182, Variance to Sign Ordinance No. 704 -B for The Customer Center of Texas
located at 2704 East Southlake Boulevard, Suite 102. The applicant is proposing a banner to
cover the top portion of the existing sign until the new, permanent sign is available, not to
exceed six months. Our current regulations allow 15 days.
The proposed banner will have a sign area greater than allowed. Our current regulations allow
a maximum sign area of 18 square feet. The applicant is requesting 36 square feet.
Contact Ken Baker or Dennis Killough with questions on this item.
11A. Performing Arts Center. We have extended an invitation to Mr. Van Jones to attend the
Council meeting and present to you his ideas about a Performing Arts Center. He has already
been working with the Public Art Advisory Committee, but I would like to have Council
discuss the issue so that I can provide staff appropriate direction on supporting this effort.
Contact Carolyn Morris or Steve Polasek with questions on this item.
OTHER ITEMS OF INTEREST
1. 2006 TML Educational Calendar. Attached is the calendar of upcoming TML educational
opportunities. TML is a great resource and has a wide variety of courses. You may also access their
website at: http: / /www.tml.org/ Please note the TML Annual Conference is in Austin this year on
October 24 — 27. Please remember that the City Secretary's Office has budgeted for expenses
related to conferences and travel for the City Council and will be happy to make arrangements for
you.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 4, 2006
Page 15 of 18
2. Board and commission appointments. The City Secretary's Office will proceed with advertising
and accepting applications for board and commission appointments. As is typically done, the City
Council will hold interviews for P &Z, ZBA, and Parks Board on June 13 and will make
appointments on June 20.
3. June Retreat with City Council. Please hold Friday, June 16, open for our annual budget retreat.
Location to be determined.
4. SPIN Standing Committee update. On March 28 the SPIN Standing Committee held its annual
election of executive officers. Roger Hutton is the outgoing chair of the Standing Committee, and
Mike Terry was selected to be the chair for this next year. Also, Jon Wiersum was selected to be
the vice -chair and Ray Tremain will serve as the new secretary. At the meeting Roger Hutton
informed the committee that he will be resigning as the representative of SPIN #11. Attached is a
copy of his resignation letter that was emailed to you earlier today.
Tuesday, April 11 is the next scheduled Standing Committee meeting which is also a joint meeting
with City Council. This meeting will provide you with the opportunity to meet the new Executive
Committee as well as thank Roger Hutton for his assistance to the SPIN organization.
Contact Ben Thatcher with questions on this item.
Attachments
• TML calendar
• Resignation letter from SPIN Representative Roger Hutton
SKY
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 4, 2006
Page 16 of 18
Staff Direct Phone Numbers:
Baker, Ken, Director of Planning, 748 -8067
Blagg, Jim, Assistant City Manager, 748 -8601
Farwell, Lori, City Secretary, 748 -8016
Hugman, Kevin, Director of Human Resources, 748 -8193
Jackson, Shaven, Finance Director, 748 -8042
Last, Greg, Director of Economic Development, 748 -8037
Polasek Steve, Director Community Services, 748 -8018
Price, Robert, Public Works Director, 748 -8097
Smith, Rick, Director of DPS, 748 -8108
Thatcher, Ben, Assistant to the City Manager, 748 -8005
Yelverton, Shana, City Manager, 748 -8001
2006 TML Educational Calendar
!Late
2106 Location
jMarch 23
Kniall Cities' Problem-Sol in- Clinic
I I
Emercedes.
IMarch 23-24
William "King" Cole Series - Session 11 - Adv anced
Addison
jMircli 24
[Small Cities' Problem - Solving Clinic
lRockport
I 1N-1a rc [124
TIViL O pen Government Workshop
lAustin
April 2-4
Government Finance Officen, Association of Texas
(GFOAT) Spring Institute
atistin
April 7
FTMHR-A Nuts and Botts --Sold Out
[Zsfin
April 17-21
[TMHffkAjIPMA Developing Competencies for Human
IResource Success
Carrollton
April 20 -21
Insights into an Effective Tourism Progra
jAustin
jApril 27
Small Cities' Probl - Solving Clinic
Caldwell
jApril 28
Kmatl Cities' Problem-Solving Clinic
i I �90 re
May 12
Small Cities' Problem-Solving Clinic
FLevelland
May 17-19
Texas Municipal Human Resources Association
�(TMHRA) Mid-Year Conference
San Antonio
May 19
FTML Retail Development for Small Cities
lAustin
j June 2
TML O pen Government Workshop
Austin
June 24
Texas City Management Association (rCNLA:) Annual
Conference
Corpus Christi
June 8-9
as Association of Municipal Information Officers
Texas Conference
S
Spring e.
Sp
L
League City
June 14-16
Texas Texas City Attorneys Association (TCAA) Sum mer
s
EConference
South Padre Island
j July 13-14
Public Funds Investment Law Workshop
ISan Angelo
jJuly 28-29
Newly - Elected City Officials! Orientation I[Humble
�AiigList 4
FTMLJTAGITM Municipal Technology Summit 11
Horseshoe Bay;'
Marble Fal
lAugust 4--5
Newly- Elected City Officials' Orientation IF
Austin
jAugust 24
TML Legislative Outlook jjDallas
jAugust 25-2
Newly- Elected City Officials' Orientation I
Dallas
September 14
[Texas Municipal Human Resources Association
(TMHR_A) Employment Law �
League City
I September 14-15
Public Funds Investment Law Workshop
Tyler
jOctober 24 -27
Texas Municipal Leagiie (TML) Annual Conference
Austin
November I
Government Finance Officers Association of Texas Fall
�Conference
San Antonio
December 14-= 1 =5
� Pu Funds Investment Law Works IlSan
Antonio
(via email 312912006)
Dear Mayor and Council:
Last evening I advised the SPIN Standing Committee that today I would be resigning as
SPIN 11 Representative to the Standing Committee. Please accept this as my notice to
you that I am resigning the position to which you appointed me, SPIN 11 Representative.
I assured the committee and do you as well that over the next 45 to 60 days I will assist
them if any issues arise in SPIN 11 and I will also be working with them to bring forward
a replacement candidate for your consideration.
I want to thank all of you for giving me the opportunity over the past twelve years to
serve the City in this small way. It has been a very rewarding experience. I truly believe
that the SPIN program is one of the factors that helps make Southlake a unique city. I
hope that I have met your expectations during my service.
I again commend all of you for the contributions to making Southlake a wonderful place
to live.
Carol and I have enjoyed our fourteen years here and are saddened to leave. However, we
have family needs that require us to relocate closer to family.
Sincerely, Roger Hutton.
C. Roger Hutton
CHR Solutions, Inc.
2711 LBJ Freeway, Suite 560
Dallas, TX. 75234
roger.hutton @chrsolutions.com
Office 972.892.7555
Fax 972.243.6139
Cell 214.402.3587