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Item 4J AudioDuring the previous eighteen months, the Joint Use Committee tasked City and CISD staff to explore possible shared services arrangements between the City and District. 1 During the past 18-24 months, the CISD/City of Southlake Joint Use Committee has been working toward development of a formal shared services agreement. The vision of the committee has been to formalize the shared spirit of cooperation between the city and school district into a process that is measurable and open for display to the public. This agreement, has already been approved by the Board of Trustees for CISD, and it outlines the process and reporting requirements envisioned as part of this effort. 2 This agreement, simply put, creates a process in which the city manager and superintendent are directed by their respective governing bodies to ensure meetings take place on a twice annual basis between comparable divisions within each entity. The purpose of these meetings is to discuss opportunities to create efficiencies of effort, dollars, etc. which, while of benefit to the District and City, is of benefit to the taxpayer whose ad valorem tax base supports both municipalities. After the twice-annual meetings occur, each leader is responsible for reporting back to each respective governmental body the results of said meetings. There will be no direct impact to the 2007-08 budget. However, there may be incidental expenses along with incidental savings that occur as a result of implementation of this agreement. 3 A number of meetings were held to develop ideas for shared services arrangements during the course of the summer and fall of 2006 with various department heads from the City and District. In January of 2007, a joint meeting was held of the leadership divisions to bring employees of both entities with similar responsibilities face-to-face. This slide shows the results of the brainstorming activities of that day. 4 5