Loading...
Item 9ACity of Southlake, Texas MEMORANDUM To: Shana Yelverton, City Manager From: Jim C. Blagg, Assistant City Manager /Director of Public Safety Subject: Approve Change Order #1 to the Construction Manager at Risk contract with Lee Lewis Construction, Inc. in the amount of $1,925,913 for the demolition of the existing DPS East facility, and the civil work for the new DPS facility. Action Requested: Approve Change Order #1 to the Construction Manager at Risk contract with Lee Lewis Construction, Inc. in the amount of $1,925,913 for the demolition of the existing DPS East facility, and the civil work for the new DPS facility. Background Information: The project plans for the construction of a new DPS Headquarters facility to house both the Police and Fire Services were presented to the City Council in April 2007. Following that meeting, the construction documents were prepared involving a number of our staff along with a variety of technical consultants and our architect Robert Garza and Associates. This bid represents the initial contract for the construction of the new DPS Headquarters facility and involves the site work, utility construction and demolition of the old facilities on the site. This work should take about 4 months to complete. The completion of the remaining construction documents will take place over the next several weeks and are scheduled to be completed in January 2008. The next bids to be awarded will be the remainder of the facility construction. Financial Considerations: The bids for this portion of the project are $60,000 below the budget estimates. Citizen Input/ Board Review: The contract amendment was recommended to the Council by the Crime Control and Prevention District Board on a vote of6to0. Legal Review: N/A Alternatives: The Council could reject the bids and request the construction manager at risk re -bid this portion of the project. Supporting Documents: Change Order #1 and Bid Tabulation Staff Recommendation: Approve Change Order #1 to the Construction Manager at Risk contract with Lee Lewis Construction, Inc. in the amount of $1,925,913 for the demolition of the existing DPS East facility, and the civil work for the new DPS facility. Staff Contact: Jim C. Blagg, Assistant City Manager /Director of Public Safety ll Document Al21 tM C Mc -- 2003 Amendment No.1 AMENDMENT NO.1 TO AGREEMENT BETWEEN OWNER AND CONSTRUCTION MANAGER Pursuant to Section 2.2 of the Agreement, dated November 20, 2007 between City of Southlake (Owner) and Lee Lewis Construction, Inc. (the Construction Manager), for City of Southlake Department of Public Safety Headquarters Facility (the Project), the Owner and Construction Manager establish a Guaranteed Maximum Price and Contract Time for the Work as set forth below. ARTICLE I GUARANTEED MAXIMUM PRICE The Construction Manager's Guaranteed Maximum Price for the Work, including the estimated Cost of the Work as defined in Article 6 and the Construction Manager's Fee as defined in Article S, is One Million Nine Hundred Twenty -five Thousand Nine Hundred Thirteen Dollars and Zero Cents ($1,925,913.00 ). This Price is for the performance of the Work in accordance with the Contract Documents listed and attached to this Amendment and marked Exhibits A through F, as follows: Exhibit A Drawings, Specifications, addenda and General, Supplementary and other Conditions of the Contract on which the Guaranteed Maximum Price is based, pages Al through A 3, dated 11120/2007. Exhibit B Allowance items, pages B 1 through B 1 , dated 11/20/2007 Exhibit C Assumptions and Clarifications made in preparing the Guaranteed Maximum Price, pages Cl through C2, dated 11/20/2007 Exhibit D Not used. Exhibit E Not used. Exhibit P Not used. ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form, An Additions and Deletions Reportthat notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. AIA Document Al21TMCMC — 2003 Amendment No. 1. Copyright b 1991, 1998 and 2003 by The American institute of Architects and The Associated General Contractors of America. All rights reserved. WARNING: This document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:21:33 on 11!2012007 under Order No.1000322380_1 which expires on 912012008, and is not for resale. (3758197019) User Notes: ARTICLE II CONTRACT TIME The date of Substantial Completion established by this Amendment is: (To be determined). OWNER (Signature) Andy Wambs anss, Mayor (Printed name and title) Date ATTEST AIA Document Al21 TMCMC — 2003 Amendment No. 1. Copyright © 1991, 1998 and 2003 by The American Institute of Architects and The Associated General Contractors of America. All rights reserved. WARNING: This document is protected by U.S. Copyright Low and International Treaties. Unauthorized reproduction or distribution of this document, or any portion of it, may result in severe civil and criminal penalties, and wit[ be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:36:38 an 11/20/2007 under Order No. 1000322380_1 which expires on 9120/2008, and is not for resale. User Notes: (361367183A) Exhibit "A" CITY OF SOUTHLAKE DEPARTMENT OF PUBLIC SAFETY CENTER (EAST) SOUTHLAKE, TX November 20, 2007 INDEX OF DRAWINGS - CIVIL PACKAGE Sheet Description Date Revision C -1 Plat 10/31/2007 C -2 General Notes 10/31/2007 C-3 Site Plan (Signs, Crosswalks and Stripin 10/31/2007 C -4 lGrading Plan (Western Segment) 10/31/2007 C-5 Grading Plan (Eastern Segment) 10/31/2007 C -6 Pavement Plan 10/31/2007 C -7 Division Street Plan and Profile 10/31/2007 C -8 Division Street Plan and Profile 10/31/2007 C -9 State Street Plan and Profile 10/31/2007 C -10 Utility Plan 10/31/2007 C -11 Drainage Area Map (Site) 10/31/2007 C-12 Drainage Area Map (Buildin 10/31/2007 C -13 Drainage Area Map (Town Center) 10/31/2007 C -14 Department of Public Safety Drainage Analysis 10/31/2007 C -15 Hydraulic Computations 10/31/2007 C -16 Storm Drain Line'A' Plan and Profile 10/31/2007 C -17 IStorm Drain Line'B' Plan and Profile 10/31/2007 Storm Drain Lat. 'B -2' Plan and Profile 10/31/2007 Storm Drain Lat. '13-3' Plan and Profile 10/31/2007 C -18 Storm Drain Line'C' Plan and Profile 10/31/2007 C -19 Storm Drain Line'C' Plan and Profile 10/31/2007 Storm Drain Lat. 'C -6' Plan and Profile 10/31/2007 C -20 Storm Drain Line'D' Plan and Profile 10/31/2007 Storm Drain Lat. 'D -1' Plan and Profile 10/31/2007 C -21 Storm Drain Line'E' Plan and Profile 10/31/2007 C -22 Waste Water Flows 10/31/2007 C -23 lWaster Water Study 10/31/2007 C -24 SanitarV Sewer Line'A' Plan and Profile 10/31/2007 C -25 Sanitary Sewer Line'A' Plan and Profile 10/31/2007 C -26 Sanitary Sewer Line'A' Plan and Profile 10/31/2007 C -27 Water Line'A' Plan and Profile 10/31/2007 C-28 Water Line'A' Plan and Profile 10/31/2007 C -29 Water Line'B' Plan and Profile 10/31/2007 C -30 Water Line 'B' Plan and Profile 10/31/2007 Water Line 'D' Plan and Profile 10/31/2007 C -31 Waterline'C' Plan and Profile 10/31/2007 C -32 DPS Water Supply Plan and Profile and Miscellaneous Details 10/31/2007 Page A -1 Exhibit "A" CITY OF SOUTHLAKE DEPARTMENT OF PUBLIC SAFETY CENTER (EAST) SOUTHLAKE, TX November 20, 2007 INDEX OF DRAWINGS - CIVIL PACKAGE Sheet Description Date Revision C -33 Tree Survey 10/31/2007 C -34 Erosion Control Plan 10/31/2007 C -35 Demolition Plan 10/31/2007 C -36 Paving Details (Sheet 1) 10/31/2007 C-37 Paving Details (Sheet 2) 10/31/2007 C -38 Sidewalk Details 10/31/2007 C -39 Standard Embedment Details 10/31/2007 C -40 Sanitary Sewer Details 10/31/2007 C -41 Storm Drain Details (Sheet 1) 10/31/2007 C -42 Storm Drain Details (Sheet 2) 10/31/2007 C -43 Trench Drain and Slotted Drain Details 10/31/2007 C -44 Water Details 10/3112007 C -45 Project Sign Details 10/31/2007 C -46 TXDOT Headwall With Flared Win wall Details 10/31/2007 C -47 JTXDOT Parallel Headwall Details 10/31/2007 C -48 Erosion Control Details 10/31/2007 Specifications 02224 General 02225 Demolition 02226 ISite Preparation 02230 Site Clearing & Grubbing 02315 Earthwork 02317 Trenching, Backfilling & Pipe Embedment 02318 Trench Safety 02319 Structural Excavation & Backfill 02343 Soil Stabilization - (Lime 02344 Lime Stabilized Subgrade 02345 Aggregate Fill Classifications 02346 Flexible Base 02510 Water Distribution 02550 Polyvinyl Chloride Sewer Pipe 02560 Polyethylene Corrugated & Corrugated Smooth Lined Storm Sewer & Drainage Tubing & Fittings 02580 Pavement Markings 02610 Reinforced Concrete Storm Sewer and 02741 Hot Mix Asphaltic Concrete 02742 Concrete Sidewalks and Driveways 02751 Portland Cement Concrete Paving & Curbs Page A -2 Exhibit "A" CITY OF SOUTHLAKE DEPARTMENT OF PUBLIC SAFETY CENTER (EAST) SOUTHLAKE, TX November 20, 2007 INDEX OF DRAWINGS - CIVIL PACKAGE I I Specifications - Continued I I I 02752 lConcrete Formwork 02753 Concrete Reinforcement 02754 Cast -in -Place Concrete 02755 Chemical Staining of Concrete Surfaces 02840 Walk, Road and Parking Appurtenances 02841 ISeedinq for Erosion Control Page A -3 EXHIBIT B November 20, 2007 Amendment No. 1 to Agreement Between Owner and Construction Manager City of Southlake Department of Public Safety Headquarters Building City of Southlake EXHIBIT B Project Allowance Items ITEM AMOUNT MEP Caps 25,000 Tree Removal at Offsite Sewer Installation 5,000 Onsite Temporary Electric Power 10,000 Seeding for Erosion Control 10,000 Page B -1 EXHIBIT C November 20, 2007 Amendment No. 1 to Agreement Between Owner and Construction Manager City of Southlake Department of Public Safety Headquarters Building City of Southlake EXHIBIT C Assumptions and Clarifications 1. An Upcharge of $202,500.00 is included in the GMP for upgrading the 8" water line to a 20" water line. 2. Excludes any hazardous waste abatement. 3. Any unforeseen underground is excluded. 4. Cost of Building Permit to be by Owner. 5. Cost of Testing Lab Services to be by Owner. 6. Certain Specification Sections of Work as itemized on attached Estimate Summary (Civil Package) page C2 are Not Included as part of this Amendment No. 1. Those sections are to be included with the Building Package. Proposals for those sections of work will be accepted at that time. 7. The attached Estimate Summary for Demo /Civil Package page C2 dated November 20, 2007 is made a part of this Exhibit C. 8. Substantial Completion Date will be established after the completion of the Contract Documents and a Final GMP is established through execution of an Amendment No. 2. Page C -1 SOUTHLAKE DPS - DEMO, CIVIL PACKAGE Southlake, TX Lee Lewis Construction, Inc. Estimate Summary 1 1/20/07 Bldg. Area: 88,455 sqft Schedule: 4.0 months 17 weeks Labor Phase Description w/ phase g .G .. In .v,. is General Conditions08,5; _ 49 ,_,,� =_ ....3.1.1 39J,45 2.25 Building Permit By Owner 1 Testing Services By Owner 77777T - Allowances- Allowance for MEP caps =g 25,000 25 {}.,p' 0.28 Allowance for tree removal at offsite sanitary erA fe re ,ieur 5,000 i 5,t7i?Oi 0.06 Allowance for onsite tem electric power 10,000 10Di} 0.11 SWPPP 1,750 1,75fi};; 0.02 Inspections and Maintenance 2,000 2OQ: =, 0.02 02224 General 661N 11 J ackages 4 02225 Demolition wE 7 8, 000 78i}0 -. 0.88 02226 Site Preparation incl in earthwork ': 02230 Site Clearing & Grubbin incl in earthwork ... - 02315 Earthwork -v 500,059 p05 5.65 02317 Trenching, Backfilling, and Pipe Embedment incl in water utilities $ - 02318 Trench Safety �' °�_ incl in water utilities 'A!; 02319 Structural Excavation & Backfiil to; rrclrtdi with bulldin package 02343 Soil 5tabilzation (Lime) incl in earthwork ab? 02344 Lime Stabilized Sub grade a:�.,w incl in earthwork - 02345 Aggregate Fill Classifications incl in water utilities - 023461 Flexible Base incl in earthworkQr� - 02510 Water Distribution 888,946 ;38$,,0 #fir 10.05 Additional Post -bid Water Valve re uirements „ wl water ` - 02550 PVC Sewer Pipe incl in water utilities 1Y 02560 Storm Sewer Pie incl in water utilities 02580 Pavement Markings ttrkrei tldR with building package 02610 RCP Pie incl in water utilities �1 - 02741 Hot Mixed Asphaltic Concrete t Ji lri� with building package t3 02742 Concrete Sidewalks tk3?1Ct01U;si# with building package 0; 02751 PC Paving & Curbs ti? trtel with building package 0, 02752 Concrete Formwork tn, with building package 0- 02753 Concrete Reinforement 7 5 e5r€ [00 with building package t7 - 02754 CIP Concrete tit fn'JJ= with building package - 02755 Chemical Staining#A -b 1tt Oftt I with building package 0 - 02840 Walk, Road Appurtenances --b n 7 with building package Guardrails a e ftdl c] with building package 0 02841 Seeding for Erosion Control � � � � 10,0oo 10, ti'(7 0-11 0 - SUBTOTAL Labor Burden Sales & Use Tax Builder's Risk Insurance General Liability Insurance Umbrella Liability Insurance Owner's Protective Liability Ins, Pollution Policy Other Add -On Contractor Contingency Total Cost Fee Total Estimate w/o Bond 1 108,5251 59,349 1,552,306 RMINJEM 42.000% 0.000% 0.572% 0.086% 0.050 %lA' 0.005% 0.000 % 3.000% 4.000% ._.r�720�1,� EiPf3; _ ..: ............:'= 0,839 , — .,770 1 6 °ET,€ ?;'1$.x(3,6? 73,2 7 =, 1,903,698 19.45 4.01 0.11 0.02 0.00 0.59 20.70 0.83 21.52 Upcharge for 20" in lieu of 8" is $202,500 is included. Excludes any hazardous waste abatement. Any unforeseen underground is excluded. Includes $5,000 allowance for offsite tree removal at the new sanitary sewer line. Page C2