Item 4RCity of Southlake, Texas
M E M O R A N D U M
November 12, 2007
TO: Shana Yelverton, City Manager
FROM: Steve Polasek, Director of Community Services
Approve renewal contracts with TruGreen LandCare for landscape
SUBJECT:
maintenance of City facilities and right-of-way mowing in the amount
of $90,964 for a twelve month period ending December 31, 2008
Action Requested:
City Council approval to renew the contracts with TruGreen LandCare for
landscape maintenance of City facilities in the amount of $38,973.13 and
for landscape maintenance of City right-of-ways in the amount of
$51,990.66.
Background
Information:
The FY 2008 Parks Division General Fund Budget contains a line item
amount of $249,269 for contract mowing and landscape maintenance of
Southlake city facilities. Maintenance items include mowing, edging,
fertilization, seasonal color, bed mulch, clean-up, irrigation, and tree, shrub,
and groundcover maintenance. Maintenance of City right-of ways includes
trash pick-up, mowing, and trimming.
TruGreen LandCare was awarded the landscape maintenance contract for
City facilities in March of 2006, at which time staff reviewed their references
and visited three sites they maintain. There were three bidders, of which
TruGreen LandCare presented the low bid in the amount of $35,618.52. A
change order to the contract was approved in May 2006 to include
maintenance of the Public Works facility, resulting in a total contract amount
of $38,973.13.
TruGreen was awarded the right-of-way mowing in April of 2006 when the
previous contract expired. TruGreen’s price of $51,990.66 was the lowest of
the three qualified bidders.
TruGreen LandCare has expressed a desire to renew both contracts and
indicated that they would not be requesting an increase in the contract
amounts for the upcoming year. The City Council previously renewed both
of the landscape contracts with TruGreen for FY 2007.
Financial
Consideration:
The fiscal year 2008 budget allocates $249,269 for contract mowing and
landscape services for City facilities and right-of-ways. TruGreen LandCare
submitted a total cost for both contracts of $90,963.79
Financial Impact:
No increase to current contracted amount and funding is available in the
approved FY 2008 budget.
Shana Yelverton, City Manager
City Council Meeting Date – December 4, 2007
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Citizen Input/
Board Review:
City Council review and renewal of both contracts in December of 2006 for
calendar year 2007.
Legal Review:
Renewal of previously reviewed standard form of agreement.
Alternatives:
City Council discussion and input.
Supporting
Documents:
Supporting documents include the following:
Copy of the renewal letter with TruGreen LandCare
Staff
Recommendation:
City Council approval to renew contracts with TruGreen LandCare for
landscape maintenance of City facilities and right-of-way mowing in the
amount of $90,964 for a twelve month period ending December 31, 2008.
Shana Yelverton, City Manager
City Council Meeting Date – December 4, 2007
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