Item 4OCity of Southlake, Texas
M E M O R A N D U M
November 20, 2007
TO: Shana Yelverton, City Manager
FROM: Steve Polasek, Director of Community Services
Approval of the SPDC Matching Funds request in the amount of
SUBJECT:
$5,000 from the Southlake Historical Society for the addition of a
stone fireplace and chimney to the log cabin
Action Requested:
City Council approval of the SPDC Matching Funds request in the
amount of $5,000 from the Southlake Historical Society for the
addition of a stone fireplace and chimney to the log cabin to be
reconstructed on the hill in Bicentennial Park.
Background
Information:
The Southlake Historical Society donated the logs of an historical
cabin to the City this past May to be restored on the hill in
Bicentennial Park. As part of their consideration for donation it was
also stipulated that the cabin be restored as historically accurately
as possible, “with consideration to present day techniques that
promise the cabin structure will last for future generations.”
Mr. Bill Marquis whom is one of the pre-eminent log cabin restorers
in Texas and resides in the North Texas area was recently awarded
by City Council a personal services contract to restore the log cabin
within Bicentennial Park. Once reconstructed, the cabin itself will be
approximately fifteen by fifteen feet with a front porch extending the
length of the house and approximately three windows. Mr. Marquis
will also construct the foundation for the cabin and apply the
necessary fire retardant.
A rock fireplace with chimney ($10,000) is not included in the initial
construction; however, the Southlake Historical Society is seeking
an SPDC Matching Funds request in order to add this element to
the cabin and further lend to the authenticity and aesthetics of the
structure.
Financial
Considerations:
Fiscal Year 2007-08 SPDC Matching Funds in the amount of
$200,000 is budgeted and $7,338 has been allocated to date. If
approved in the amount of $5,000, an unencumbered balance of
$182,662 would remain ($178,162 assuming approval of KSB
matching funds request).
City Council
Meeting Date – Tuesday, December 4, 2007
Page 2 of 3
Financial Impact:
Ongoing maintenance of the cabin and surrounding site is
anticipated at approximately $2,500 annually; however, more
detailed costs will be determined prior to completion of the
construction phase of the project.
Citizen Input/
Board Review:
The Parks Board reviewed and recommended approval (6-0) at
their November 12, 2007 meeting and SPDC will consider at their
December 4, 2007 meeting prior to City Council.
The City Council approved the personal services agreement with
Bill Marquis for the reconstruction of the log cabin at their
November 6, 2007 meeting.
The City Council approved $97,000 from the Hotel Occupancy Tax
to be allocated for the re-construction of the log cabin.
The City Council approved the donation of the logs to re-build the
cabin in May of 2007.
The City Council adoption on February 6, 2007 of the Bicentennial
Park Schematic Design designating the hill near the water tower as
being suitable for a historical interpretation site.
City Council designated on May 16, 2006 the hill at Bicentennial
Park as the location for placement of the log cabin.
Legal Review:
Attorney reviewed approved personal services agreement.
Proposed fireplace and chimney would be added as an amendment
to the agreement.
Alternatives:
City Council review and consideration.
Supporting
Documents:
Supporting Documents include:
- SPDC Matching Funds Request Form from Southlake
Historical Society.
Staff
Recommendation:
City Council approval of the SPDC Matching Funds request in the
amount of $5,000 from the Southlake Historical Society for the
addition of a stone fireplace and chimney to the log cabin to be
reconstructed on the hill in Bicentennial Park.
City of Southlake, Texas
City Council
Meeting Date – Tuesday, December 4, 2007
Page 3 of 3
PROJECT MATCHING FUNDS REQUEST FORM
PROJECT NAME: Addition of chimney and fireplace to the log cabin in Bicentennial Park
Contact Person: Anita Robeson, President, Southlake Historical Society
Mailing Address: 610 Bordeaux
City: Southlake State: TX ZIP: 76092 Day Phone: 817-896-4280
Night Phone: Fax Number:
Additional Contact Person: Day Phone:
PROJECT DESCRIPTION:
Proposed project improvements include: the purchase and installation of a stone
chimney/fireplace on the log cabin at Bicentennial Park. Proposed project will further
enhance the authenticity and aesthetics of the structure.
Proposed Start Date: December 2007 Projected Completion April 2008
Date:
Projected Cost: $10,000 Funding Requested: $5,000