Item 4CCity of Southlake, Texas
M E M O R A N D U M
October 2, 2007
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Public Works Director
Subject:Authorize the purchase of Vac-Con Hydro-excavator from Vac-Con,
Inc. and Santex Truck Center through Houston-Galveston Area
Council of Governments in the amount of $259,988
Action
Requested:
Authorize the purchase of Vac-Con Hydro-excavator from Vac-Con, Inc.
and Santex Truck Center through Houston-Galveston Area Council of
Governments (HGAC) in the amount of $259,988
Background
Information:
In order to make repairs to water lines, it is necessary to uncover the
buried pipes. In many cases mechanical equipment such as a backhoe
can’t be used without damaging other buried utilities such as electric, gas
and fiber optic lines. The use of a high velocity vacuum and water allow
for safe excavation in these cases. The use of hydro-excavation is less
invasive, reduces property damage and often allows for the repair to be
made without interruption of water service. This equipment is available
through the cooperative purchasing program offered by the HGAC. The
vacuum excavation equipment is to be provided by Vac-Con, Inc. at a cost
of $190,799.11 and will be mounted on the truck. The truck cab and
chassis will be purchased from Santex Truck Center for a cost of
$69,188.00.
Financial
Considerations:
Funding of $260,000.00 is available for this purchase is in the FY 08
Water operations budget.
Citizen Input/
Board Review:
None
Legal
Review:
None.
Alternatives:
The City Council may approve it, deny this proposal.
Supporting
Documents:
HGAC pricing worksheets from Vac-Con, Inc. and Santex Truck Center.
Staff
Recommendation:
Authorize the purchase of Vac-Con Hydroexcavator from Vac-Con, Inc.
and Santex Truck Center through Houston-Galveston Area Council of
Governments in the amount of $259,988
Staff
Contact:
Gordon Mayer, P.E., Deputy Director Public Works – City Engineer
Chuck Kendrick, Deputy Director Public Works - Operations
CONTRACT PRICING WORKSHEET
for All Products EXCEPT Motor Vehicles In The State Of Texas
This Form must be prepared by Contractor, and provided to End User to attach to Purchase Order, with copy to H-GAC.
All pricing shall INCLUDE the H-GAC fee.
Buying
VAC-CON, INC.
SOUTHLAKE, TX
Contractor:
Agency:
Contact
JAN CHAPMAN
Kyle Flanagan
Prepared By:
Person:
904-284-4200
Phone:Phone:
Location City,
SC01-06
Southlake,Texas
Contract No.:
State:
D007
9/13/2007
Date:Product Code:
Product
Truck Mounted Hydro-Excavator
Description:
A. Item Base Unit Price Per H-GAC Contract:A:
$ 111,042.22
B. Published Options (Itemize below and attach additional sheet(s) if necessary)
CodeDescriptionCostCodeDescriptionCost
Subtotal From Additional Sheet(s):
$ 44,349.90
Subtotal B:
$ 44,349.90
Note: Published Otions are otions submitted with the contractor's bid.
pp
C. Unpublished Options (Itemize below and attach additional sheet(s) if necessary)
CodeDescriptionCostCode DescriptionCost
Add for Hibon BlowerUpgrade Strobes to LED$ 818.00
$ 24,010.62
HD wear back elbowGrounding cable w/screw$ 380.27
$ 827.09
Monster HoseBack up alarm$ 204.06
$ 965.11
Hydro Lance w/ball valve & chizel noz$ 644.44
Long handle storage PVC
$ 360.50
Upgrade Arrowboard to LEDHyro lance 5'$ 237.21
$ 290.00
Grounding mat$2,000.00
Subtotal From Additional Sheet(s):
Subtotal C:
$ 30,737.30
Check:
Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B). For this
20%
transaction, the percentage is:
D. Other Price Adjustments (E.G. Installation, Freight, Delivery, Etc.)
Delivery$ 1,850.00
Subtotal D:
$ 1,850.00
E. Unit Cost of Item Before Fee & Non-Equipment Charges (A+B+C+D)
$ 187,979.42
Quantity OrderedX
1
Subtotal E:
$ 187,979.42
F. Non-Equipment Charges (Trade-In, Extended Warranty, etc.)
HGAC ADMINISTRATION FEE 1.5%$ 2,819.69
Price excludes any applicable sales taxes, FET, tag, title or registration fees.
Subtotal F:
$ 2,819.69
G.Total Purchase Price (E+F):
$ 190,799.11
Estimated Delivery Date:
(Please Type, or Print Legibly)
May-08
CONTRACT PRICING WORKSHEET
MOTOR VEHICLES IN THE STATE OF TEXAS
For
(This Form must be prepared by Contractor, and provided to End User to attach to Purchase Order, with copy to H-GAC.)
Buying
Santex Truck center
Southlake Texas, city of
Contractor:
Agency:
Contact
Jeff D. Johnson
Kyle Flannigan
Prepared By:
Person:
800 373-8370
817 748-8200
Phone:Phone:
Location City,
HT11-05
Southlake TX 76092
Contract No.:
State:
EM
9 14 2007
Date:Product Code:
2008 7400 4x2 Auto
Product Description:
A. Item Base Unit Price, Exclusive Of H-GAC Fee, Per H-GAC Contract:A:
39080
B. Published Options (Itemize below and attach additional sheet(s) if necessary)
CodeDescriptionCostCodeDescriptionCost
16WKBA/C85016JHRAir ride drivers seat360
8RADAM/FM radio34312VYX2008 emissions G-letter #647A5000
13AJMAllison Automatic transmission1042812NRC295HP+ International engine upgrade2290
Steel2007 steel surcharges100014ASG23,000# REAR AXLE925
Subtotal From Additional Sheet(s):
Subtotal B:
21,196
Note: Published Otions are otions submitted with the contractor's bid.
pp
C. Unpublished Options (Itemize below and attach additional sheet(s) if necessary)
CodeDescriptionCostCode DescriptionCost
CUST OpsCustomer speced options 8312
Subtotal From Additional Sheet(s):
Subtotal C:
8,312
Check:
Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B). For this
14%
transaction, the percentage is:
D. Other Price Adjustments (E.G. Installation, Freight, Delivery, Etc.)
Subtotal D:
-
E. Unit Cost of Item Before Fee & Non-Equipment Charges (A+B+C+D)
68,588
Quantity OrderedX
1
Subtotal E:
68,588
F. H-GAC Fee Calculation (From Current Fee Tables)Subtotal F:
600
G. Non-Equipment Charges (Trade-In, Extended Warranty, etc.)
Subtotal G:
-
H.Total Purchase Price (E+F+G):
69,188
Estimated Delivery Date:
(Please Type, or Print Legibly)