Item 4BCity of Southlake, Texas
M E M O R A N D U M
September 25, 2007
To:
Shana Yelverton, City Manager
From:
Gary Gregg, Manager Information Services
Subject: Authorize the purchase and installation of a Motorola 600 Series 5.4GHz
point to point data radio from Motorola, Inc., through the Houston-
Galveston Area Council of Governments in the amount of $65,925
Action Requested:
Authorize the purchase and installation of a Motorola 600 Series 5.4GHz
point to point data radio from Motorola, Inc., through the Houston-
Galveston Area Council of Governments (HGAC) in the amount of
$65,925
Background
Information:
The planned demolition and reconstruction of the East DPS facility
requires that the current Public Safety occupants of that building be
relocated to an alternate facility. Staff has negotiated with the Carroll
Independent School District to utilize a vacant wing of the Carroll
Intermediate School (CIS) located at 1101 N. Carroll Avenue. As a part of
this move, Public Safety personnel will require connectivity to the City
phone and data network. Currently, the East DPS facility is connected to
Town Hall via the city’s fiber optic cable system. It is not fiscally prudent
to extend the cable to the CIS location for the anticipated eighteen months
Public Safety personnel will be relocated. Additionally, Public Safety has
mandatory requirements of security and encryption on their data network
due to sensitive criminal justice information. The security and encryption
requirements make any standard connections to the public internet
problematic. In order to support the Public Safety telephone and data
requirements efficiently and effectively, staff proposes an encrypted point
to point wireless data network connecting the CIS site back to Town Hall.
This solution will be used during the time that Public Safety personnel are
at the CIS site and will be reused to provide redundant connections to the
newly constructed East DPS facility to augment the existing fiber optic
cable.
Financial
Considerations:
This item was budgeted in the FY07/08 Crime Control and Prevention
District budget. The alternative to this purchase will be to lease two T-1
circuits for data and phone connectivity at a cost of approximately $1,500 a
month totaling about $27,000 for the interim period of the relocation.
Citizen Input/
Board Review:
Crime Control and Prevention District approved the initial budget for the
interim move and relocation of the East DPS facility.
Legal
Review:
None. This is a standard purchase from Houston Galveston Area Council
of Government. The total amount of this purchase requires City Council
approval.
Alternatives:
The Council may approve the purchase or deny it. If the Council chooses
to deny approval, the alternative will be to lease data circuits for
connectivity back to Town Hall.
Supporting
Documents:
Motorola quote referencing HGAC Contract Number RA01-06 attached.
Staff
Recommendation:
Authorize the purchase and installation of a Motorola 600 Series 5.4GHz
point to point data radio from Motorola, Inc., through the Houston-
Galveston Area Council of Governments in the amount of $65,925
Staff
Contact:
Gary Gregg, Manager, Information Services
Pricing per HGAC Contract Number RA01-06
Item# Model Quantity Description Price
2 MOTOWI4 PTP 600 SEREIES RADIO 5.4GHz
1 BP5530BH-2 $35,991
Misc Equipment including the following:
2 MISC EQUIP $8,958
16 Transtector
2a
1 NEMA Box-24”x24”
2b
2 Equipment Mounting Plate 7 RU’s
2c
1 N-Tron Switch
2d
16 8-Conductor mod. plug
2e
2 2”X 20’- Galv. Mast Pipe
2f
2 2”X 3’- Galv. Mast Pipe
2g
2 Pipe Brackets
2h
10 Ground Lugs
2i
4 Mineralac Strap
2j
4 Wall Mount Brkt.
2k
100 ft #6 AWG Ground cable
2l2
10 ft 7/8” Galv. Unistrut
2m
3 Aluminum Network Plate
2n
500 ft Cat 5E Cable
2o
1 Isolation Transformer
2p
2 Ground Rod
2q
1 Lot Miscellaneous Hardware
2r
3
1 Project Management, Engineering, Fabrication, and
Installation Services
$20,002
HGAC FEE
4 $974
$65,925
Grand Total:
Customer Supplied Items
2 2950G-Cisco Switch
1 Man Lift – Crane
Quote based on the following assumptions
1- Customer to Provide City Permits and Clearness for Radio Installation at each site as needed.
2- Customer to Provide AC Power at the light-pole (120 Volt AC, 20 Amp CKT).
3- Customer to Provide 7 to 8 RU of rack space to install indoor electronics at City Hall, and Carroll
School
4- No games are scheduled at the playground during the time of installation