Item 9BCity of Southlake, Texas
M E M O R A N D U M
August 7, 2007
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Public Works Director
Subject: Authorize the purchase of Truck-mounted Sewer Jet-Cleaner from
Rush Truck Centers and Harben through Houston-Galveston Council
of Governments in the amount of $129,308.81.
Action
Requested:
Authorize the purchase of Truck-mounted Sewer Jet-Cleaner from Rush
Truck Centers and Harben through Houston-Galveston Council of
Governments (HGAC) in the amount of $129,308.81.
Background
Information:
A routine function of the maintenance of the sanitary sewer collection
systems is to “jet or power wash” the buried pipes which carry waste
water. This process is a proactive measure to prevent blockages caused by
grease and other debris and insures that the system retains its design
capacity thereby preventing sewer overflows and backups into private
property. This equipment is available through the cooperative purchasing
program offered by the HGAC. The truck cab and chassis will be
purchased from Rush Truck Centers of Texas for a cost of $60,437.00.
The sewer cleaning equipment is to be provided by Harben at a cost of
$68,871.81 and will be mounted on the truck.
If authorized by the Council to purchase this equipment, the City Manager
will authorize a line item reallocation in the Public Works Utility
Fund/Wastewater budget to fund the purchase of this equipment. The
ability to execute budget line item reallocations are currently within the
authority level of the City Manager.
Financial
Considerations:
There is adequate funding in the FY 07 Wastewater operations budget to
purchase this equipment.
Citizen Input/
Board Review:
None
Legal
Review:
None.
Alternatives:
The City Council may approve it, deny this proposal.
Supporting
Documents:
HGAC pricing worksheets from Rush Truck Centers of Texas and Harben.
Staff
Recommendation:
Authorize the purchase of Truck-mounted Sewer Jet-Cleaner from Rush
Truck Centers and Harben.
Staff
Contact:
Robert H. Price, P.E., Public Works Director
Chuck Kendrick, Public Works Operations Manager
10200 NORTH LOOP EAST
HOUSTON, TX 77029
CONTRACT PRICING WORKSHEET
ContractDate
6/29/2007
HT-11-05
No.:Prepared:
For Standard Equipment Purchases
This Form must be prepared by Contractor and given to End User. The H-GAC administrative fee shall be shown in Section
F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H-
GAC @ 713-993-4548. Please type or print legibly.
Buying
City of Southlake, Texas RUSH TRUCK CENTERS OF TEXAS L.P.
Contractor:
Agency:
ContactPrepared
C. KendrickBOB LAKE
Person:By:
817-481-5581713-495-6314/800-580-7383
Phone:Phone:
817-748-8103713-695-9620
Fax:Fax:
laker@rush-enterprises.com
ckendrick@ci.southlake.tx.us
Email:Email:
Product
GMC C6500 WITH 17' VAN BODY
DC
Description:
Code:
A. Product Item Base Unit Price Per Contractor's H-GAC Contract:
$26,362.00
B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable.
(Note: Published Options are options which were submitted and priced in Contractor's bid.)
DescriptionDescription
CostCost
200HP DURAMAX DIESEL80,000 PSI FRAME
$12,756.00$ 250.00
2 PASSENGER SEATREINFORCE FRAME
$ 250.00150.00$
AIR CONDITIONING17' VAN BODY
$ 5,339.00705.00$
260" WHEELBASE
$ 920.00
AIR COMPRESSOR714.00$
DUAL TANKS 75 GALLON TOTAL341.00$
AM-FM STEEO297.00$
TILT AND CRUISE CONTROL
$ 158.00
14 PLY TIRES
$ 1,150.00
FLOOR PLAN
$ 650.00
MODEL SPECIFIC AUTO/DIESELSubtotal From Additional Sheet(s):
$ 2,500.00$ -
DEALER SERVICE PACK
$ 650.00 Subtotal B: $26,830.00
C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary.
(Note: Unpublished options are items which were not submitted and priced in Contractor's bid.)
DescriptionDescription
CostCost
REAR LOCKING DIFFERENTIALMaximizer Roll Up Doors Rear,Curbside and Roadside
$ 245.003800
DIAMOND PLATE FLOOR Subtotal From Additional Sheet(s):
$ 2,200.00
TO CUSTOMER SPECS
Subtotal C: $ 6,245.00
Check:
Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit
For this transaction the percentage is:
$ 0.12
Price plus Published Options (A+B).
D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.)
DescriptionDescription
CostCost
Subtotal D: $ -
E. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C+D)
$59,437.00
Quantity Ordered: X Subtotal of A + B + C + D:
159437=Subtotal E: $59,437.00
F. H-GAC Fee Calculation (From Current Fee Tables)
Subtotal F: $ 1,000.00
G. Trade-Ins / Other Allowances / Special Discounts
DescriptionDescription
CostCost
Subtotal G: $ -
Delivery Date: PoolH. Total Purchase Price (E+F+G):
$60,437.00
CONTRACT PRICING WORKSHEET
ContractDate
6/29/2007
SC0106
No.:Prepared:
For Standard Equipment Purchases
This Form must be prepared by Contractor and given to End User. The H-GAC administrative fee shall be shown in Section
F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H-
GAC @ 713-993-4548. Please type or print legibly.
Buying
City of Southlake, Texas Harben
Contractor:
Agency:
ContactPrepared
C. KendrickJ.P. Sonnier
Person:By:
817-481-5581972-479-1335
Phone:Phone:
817-748-8103972-479-1336
Fax:Fax:
ckendrick@ci.southlake.tx.usjerry@sewertools.com
Email:Email:
Product
Harben 4025 DTD Water Jet
CO10
Description:
Code:
A. Product Item Base Unit Price Per Contractor's H-GAC Contract:
46488
B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable.
(Note: Published Options are options which were submitted and priced in Contractor's bid.)
DescriptionDescription
CostCost
Hose Footage CounterUpgrade to 4018 Performance
8121980
Pivoting Hose Reel Hydraulic Powered Retractable Station
2959938
Strobe Light PackageJump Jet Pulsation
3311037
Arrowboard w LEDMKII Safety Gun with HV Jets
980941
Hose Reel Speed Control
110
Subtotal From Additional Sheet(s):
Subtotal B: 10088
C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary.
(Note: Unpublished options are items which were not submitted and priced in Contractor's bid.)
DescriptionDescription
CostCost
Water Tank Upgrade to 1050 GallonsUnloader System ILO Rupture Disc System
55412300
Diesel Upgrade 65HP Tier 2 EmissionsSubtotal From Additional Sheet(s):
1987
Subtotal C: 9828
Check:
Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit
For this transaction the percentage is:
17%
Price plus Published Options (A+B).
D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.)
DescriptionDescription
CostCost
Delivery to Southlake Texas
1450
Subtotal D: 1450
E. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C+D)
67854
Quantity Ordered: X Subtotal of A + B + C + D:
167854=Subtotal E: 67854
F. H-GAC Fee Calculation (From Current Fee Tables)
Subtotal F: 1017.81
G. Trade-Ins / Other Allowances / Special Discounts
DescriptionDescription
CostCost
Subtotal G: 0
Delivery Date: Sept. 28,2007H. Total Purchase Price (E+F+G):
68871.81