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Item 9ACity of Southlake, Texas MEMORANDUM August 7, 2007 To: Shana Yelverton, City Manager From: Robert H. Price, P.E., Public Works Director Subject: Authorize the purchase of a Caterpillar 924G Loader from Holt Cat Equipment through the BuyBoard Cooperative Purchasing Program in the amount of $138, 498.00. Action Requested: Authorize the purchase of a Caterpillar 924G Loader from Holt Cat Equipment through the BuyBoard Cooperative Purchasing Program in the amount of $138, 498.00. Background Information: Front -end loaders are routinely used in maintenance and construction to move materials around the work zone and on to trucks. In particular, they are necessary to move debris, silt and deposited soil from creeks and channels in the process of cleaning and reshaping to improve the flows. This equipment is available through the cooperative purchasing program offered by the BuyBoard. The Caterpillar 924G Loader is offered by Holt Cat Equipment for $138, 498.00. If authorized by the Council to purchase this equipment, a line item reallocation in the Public Works Storm Water Utility Fund budget will be necessary in order to fund the purchase of this equipment. The ability to execute budget line item reallocations are currently within the authority level of the City Manager. Financial Considerations: There is adequate funding in the FY 07 Drainage Utility operations budget to purchase this equipment. Citizen Input/ Board Review: None Legal Review: None. Alternatives: The City Council may approve it, deny this proposal. Supporting Documents: BuyBoard pricing worksheet from Holt Cat Equipment Staff Recommendation: Authorize the purchase of a Caterpillar 924G Loader from Holt Cat Equipment. Staff Contact: Robert H. Price, P.E., Public Works Director Chuck Kendrick, Public Works Operations Manager IF Jqc)oLmr. Austin • Corpus Christi • Dallas • Fort Worth • Irving • Laredo • Longview • San Antonio • Nash • Tyler • Victoria • Waco • Weslaco CITY OF SOUTHLAKE 1099191 1400 MAIN ST STE 440 SOUTHLAKE, TX 76092 -7642 07/05/2007 #GI 1130226 Thank you for the opportunity to present the following quotation for your review and consideration. This BuyBoard quote will expire in 60 days, if you have any questions or would like some additional options, please call Cliff Hutcheson @ 972 974 8025. CATERPILLAR INC 924G INTEGRATED TOOL CARRIER STANDARD MACHINE ELECTRICAL 50- ampere alternator Backup alarm Two 950 CCA maintenance free batteries Halogen flood lights (front & rear) Directional Signals (front & rear) 24 volt direct electric starting Ignition key start/stop switch Switch, battery disconnect OPERATOR ENVIRONMENT Gauges - Engine coolant temperature - Hydraulic oil temperature - Fuel level - Transmission oil temperature Heater /defroster Hydraulic control lever locks ROPS cab, two door -sound suppressed and pressurized Wiper /washer (front & rear, intermittent) Door, fixed glass Seat, fabric or vinyl Seat belt, 3in. (75mm) retractable Tinted glass Adjustable steering column Rear window defrost Rearview mirrors, inside (2) Cigar lighter Cup holder Operator warning system- indicators Lockable storage box Ground level door release POWERTRAIN Caterpillar 3056T Low Emission Diesel Engine Autoshift transmission (4F /3R) Single lever transmission control Enclosed/sealed brakes Fuel priming pump, Suction fan Standard differentials, Muffler Unit core serviceable radiator Lubed for life driveshaft Air cleaner, Dust Bowl Air filter service indicator Transmission oil level gauge Torque converter OTHER STANDARD EQUIPMENT Automatic bucket positioner, return to dig Sealed parallel lift loader linkage Fenders Standard hydraulic oil cooler Load sensing steering Automatic lift kickout Vandalism protection - locked service points Engine enclosure - lockable Drawbar hitch Pilot hydraulic implement controls Secondary and parking brakes Hydraulic diagnostic connectors Standard counterweight Extended life coolant antifreeze Swing out hydraulically driven fan Solid Hood Hydraulics, 2 valve, 1 lever Two position return to work ANTIFREEZE Protected to -36C ( -33F) Your Caterpillar dealer from the Red River to the Rio Grande Call 1- 800 - 275 -4658 for the HOLT CAT store nearest you, or visit our website WWW.HOLTCAT.COM 1L jq<>L Ir. 03 Austin • Corpus Christi • Dallas • Fort Worth • Irving • Laredo • Longview • San Antonio • Nash • Tyler • Victoria • Waco • Weslaco MACHINE SPECIFICATIONS Description Ref: No. Price 924G CONFIGURATION 4 3048121 139,060 *924G WHEEL LOADER 1765180 0 *LINKAGE, STANDARD, VERSALINK 3032058 0 *FENDERS, STANDARD 1409295 0 *STEERING, STANDARD 2129979 0 *ALTERNATOR, STANDARD, 80AMP 2541543 0 *CAB, DELUXE 2942013 0 *SEAT, COMFORT, AIR SUSPENSION 2395814 0 *EMISSIONS PKG, TIER2 COMPLIANT 2235495 0 *RADIATOR, STANDARD 2397396 0 *FAN, STANDARD 2033884 0 *TRANSMISSION, STANDARD 1807503 0 *DIFFERENTIAL, STANDARD, FRONT 1381615 0 *DIFFERENTIAL, STANDARD, REAR 2035943 0 *PRECLEANER, DUSTBOWL 2044329 0 *HYDRAULIC, 3V 1L 1NTEG 3RD 3032054 0 *QUICK DISCONNECTS, 3V,STD CPLR 2485416 0 *OIL COOLER, HYD.,HEAVY DUTY 2397395 0 *QUICK COUPLER, STANDARD 3032048 0 *COUNTERWEIGHT, EXTRA 1460059 0 *RIDE CONTROL 2038554 0 MIRRORS, REARVIEW,INTERNAL 1074643 0 MANUAL, OPER. MA1NT. ENGLISH 2378899 0 GUARD, CRANKCASE 2139036 745 GUARD, POWERTRAIN 1673912 830 BUCKET, HI DENS, 2.6 CYD, HO 2410935 5,382 CUTTING EDGE, BOLT ON(4 PIECE) 8E4566 645 CARRIAGE, FORK 1322443 1,925 FORK TINE, 2.5" X 5" X 53 " 1956938 1,606 INSTRUCTIONS, ANSI 2628352 0 DOMESTIC TRUCK OP0210 0 TIRES, 20.5 -R25 RB31 *L3 2869095 9,350 ARM, MATERIAL HANDLING 2299714 3,669 TOTAL LIST PRICE $163,212 BUYBOARD DISCOUNT 16% WARRANTY 12 month/ 1,500 hour Total Machine Factory Warranty F.O.B. /TERMS Delivered to Customer's Yard QUOTE TOTAL BEFORE OPTIONS USD S 124,498 Your Caterpillar dealer from the Red River to the Rio Grande Call 1- 800 - 275 -4658 for the HOLT CAT store nearest you, or visit our website WWW.HOLTCAT.COM IF Jqc)oLmr. Austin • Corpus Christi • Dallas • Fort Worth • Irving • Laredo • Longview • San Antonio • Nash • Tyler • Victoria • Waco • Weslaco ADDITIONAL NON -LIST OPTIONS: 60 month/ 5,000 hour Total Machine Caterpillar Extended Warranty $2,000 Maintenance Agreement, Holt Premium Package (PIIl) 2 years/ 1,000 hours $3,500 Parts and Labor for installation of Guards/Fender/Radio Package $8,500 QUOTE GRAND TOTAL USD $ 138,498 Your Caterpillar dealer from the Red River to the Rio Grande Call 1- 800 - 275 -4658 for the HOLT CAT store nearest you, or visit our website WWW.HOLTCAT.COM