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Item 4B and 4CCity of Southlake, Texas M E M O R A N D U M August 7, 2007 TO: Shana Yelverton, City Manager FROM: Jim C. Blagg, Assistant City Manager/Director of Public Safety Resolution No. 07-044 Creating a Community Task Force, Students and Parents SUBJECT: Against Risks To Our Kids In Southlake (S.P.A.R.K.S), Setting Forth the Purpose, Membership, Terms of Office, Voting, Duties, and Responsibilities of Members, Adopting Bylaws; and, Abolishing the Joint Drug and Alcohol Awareness Committee; and Resolution No. 07-045 Appointing Task Force Members ___________________________________________________________________________ Action Requested:Resolution No. 07-044 Creating a Community Task Force, Students and Parents Against Risks To Our Kids In Southlake (S.P.A.R.K.S), Setting Forth the Purpose, Membership, Terms of Office, Voting, Duties, and Responsibilities of Members, Adopting Bylaws; and, Abolishing the Joint Drug and Alcohol Awareness Committee; and Resolution No. 07-045 Appointing Task Force Members Background Information: The Joint Drug and Alcohol Awareness Committee was first created in 1997 to address growing concerns in the committee about the increase use and abuse of drugs and alcohol by Southlake youth. Councilmember Laura Hill and the Mayor recently met with a number of Southlake parents and their children who have been impacted by drug and alcohol use. Since the Joint Drug and Alcohol Awareness Committee has been dormant for some time, Councilmember Hill desired to find a way to revitalize the Committee. After visiting briefly with the Council at the last City Council meeting, Council Member Hill will make a presentation on a new Community Task Force to replace the Drug and Alcohol Awareness Committee, with a new mission and new expanded membership. Ten years after Southlake first created The Joint Drug and Alcohol Awareness Committee and conscious of an ever changing social landscape Councilmember Hill will announce, for the Council’s consideration a new commitment to empowering our Citizens in the battle against underage drinking, drugs and internet perils. Financial Considerations: Expenses for the Committee will be minimal and can be handled within existing resources; There may also be an opportunity to raise funds privately or through grants to help fund some of the educational materials. Financial Impact: Minimal Shana Yelverton, City Manager Citizen Input/ Board Review: N/A Legal Review: Resolution reviewed by Tim Sralla of TOASE Alternatives: City could disband existing Joint Drug and Alcohol Awareness Committee City could continue with the Joint Drug and Alcohol Awareness Committee City could disband existing Joint Drug and Alcohol Awareness Committee and not create a new Task Force Supporting Documents: Resolution No. 07-044 and Bylaws; Resolution No. 07-045 Staff Recommendation: Adopt Resolution No. 07-044 Creating a Community Task Force, Students and Parents Against Risks To Our Kids In Southlake (S.P.A.R.K.S), Setting Forth the Purpose, Membership, Terms of Office, Voting, Duties, and Responsibilities of Members, Adopting Bylaws; and, Abolishing the Joint Drug and Alcohol Awareness Committee; and Resolution No. 07-045 Appointing Task Force Members 2 CITY OF SOUTHLAKE, TEXAS RESOLUTION NO. 07-044 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, CREATING A COMMUNITY TASK FORCE, STUDENTS AND PARENTS AGAINST RISKS TO OUR KIDS IN SOUTHLAKE (S.P.A.R.K.S), SETTING FORTH THE PURPOSE, MEMBERSHIP, TERMS OF OFFICE, VOTING, DUTIES, AND RESPONSIBILITIES OF MEMBERS, ADOPTING BYLAWS; AND, ABOLISHING THE JOINT DRUG AND ALCOHOL AWARENESS COMMITTEE . Whereas, The City Council of the City of Southlake, deems it advisable and necessary to establish a Community Task Force, Students and Parents Against Risks to Our Kids in Southlake (S.P.A.R.K.S) (hereafter referred to as “Task Force”) to act as an advisory Task Force to the City Council and the School Board; with its mission of sparking ideas, sharing information, identifying needs, educating the community, mobilizing resources, promoting collaboration and advocating for sound public policy; and, Whereas, Ten years after Southlake first created The Joint Drug and Alcohol Awareness Committee, and conscious of an ever changing social landscape the City Council and School Board are pleased to announce a new commitment to empowering our Citizens in the battle against underage drinking, drugs and internet perils; and, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1. : Students and Parents Against Risks to Our Kids in Southlake (S.P.A.R.K.S) Students and Parents Against Risks to Our Kids in Southlake (S.P.A.R.K.S) is hereby created, and will be organized and governed in the following manner: Section 2. Powers. In fulfillment of its purpose, the Task Force shall act as an advisory Task Force to the City Council and the School Board; with its mission of sparking ideas, sharing information, identifying needs, educating the community, mobilizing resources, promoting collaboration and advocating for sound public policy; and, by the appropriate Council Resolution and shall have all the powers set forth in the resolution, and other applicable law. Section 3. Powers, Number and Term of Office. (a.) The affairs of Students and Parents Against Risks to Our Kids in Southlake (S.P.A.R.K.S) shall be managed by the members of the Task Force. (b). The Task Force shall be composed of the following members who will participate as voting members of the Task Force: 1. Two members of the City Council, appointed by the City Council; one of whom shall serve as Chair and the other to serve as Vice-Chair, as determined by the City Council; 2. One member of the School Board, appointed by the School Board; 3. One member who is a young adult residing in Southlake, appointed by the City Council; 4. One member who is a School Resource Officer; 5. One member who is a licensed chemical dependency counselor (LCD) or other licensed mental health professional, appointed by City Council; 6. One member who is a School Counselor from either the High School or Senior High School, appointed by the School Board; 7. One member of a PTO, appointed by the PTO President; 8. One member who is a youth minister, appointed by City Council; 9. Two students from Carroll High School and two students from Carroll Senior High School, nominated by the Principal and the School Resource Officer of each school and appointed by the School Board; 10. Two members who are citizens at-large and are parents, appointed by the City Council; and 11. One member representing Teen Court, recommended by the City Manager and appointed by the City Council. (c). Each member shall serve a term of two years. Section 4. Meetings of the Task Force. The Task Force shall meet at a time and place determined by the Chair, and at such other times as determined by the Task Force by majority vote. Members not planning to attend any meeting shall notify the city staff representative by 12:00 noon on the meeting day. All meetings and deliberations of the Task Force shall be called, convened, held, and conducted, and notice shall be given to the public, in accordance with the procedures and notice required for governmental bodies by Chapter 551 of the Texas Government Code. Section 5. Special Meetings. The Chair, or other persons authorized by the Task Force to call special meetings, may call special meetings of the Task Force and may fix any place for holding such special meetings of the Task Force. Section 6. Quorum. For the purpose of the Task Force, a quorum will be comprised of a majority of the currently sitting voting members of the Task Force. Vacant positions shall not be counted for purposes of determining a quorum. The Chair should not call a meeting to order until a quorum is present, except where there is no hope of there being a quorum, and in such event no business shall be transacted, except to adjourn. If it is determined during the meeting a quorum is not present, the meeting will be adjourned. 4 Section 7. Removal of Task Force Member. Any member may be removed from the Task Force at the discretion of the authority or governing body who appointed the member for any of the following reasons: (1) the member misses two consecutive regular Task Force meetings; (2) in the opinion and judgment of either the Task Force Chair or a majority of the Task Force, the member has not exhibited sufficient interest in the work of the Task Force; or (3) any other reason allowed by law or rule of the authority or governing body that appointed the member. If, in the judgment of either the Task Force Chair or a majority of the Task Force, any member of the Task Force meets any of these criteria for removal, the Chair of the Task Force shall inform the authority or governing body that appointed the member of such. Section 8. Conduct of Business. (a.) The Task Force shall enact such rules and regulations as may be deemed necessary to conduct the business of the Task Force not inconsistent with the terms of this resolution. (b.) The current edition of Robert’s Rules of Order shall be the final source of authority in all questions of parliamentary procedure, when such rules are not inconsistent with this resolution or the rules and regulations adopted by the Task Force. (c.) At all meetings of the Task Force, the Chair shall preside. In the Chair’s absence, the Vice-Chair shall preside. (d.) The Chair and Vice-Chair shall be voting members of the Task Force. (e.) Minutes of each Task Force meeting shall be filed with the City Secretary. Section 9. Vacancies. Any vacancy occurring in the Task Force shall be filled by the appointing authority. Section 10. Ex-Officio Members. The Task Force may, as it deems appropriate, appoint ex- officio members to the Task Force if such appointment is determined to be in the best interest of the Task Force. Consideration shall be given to appointing ex-officio members who represent organizations whose purpose is to reduce drug and alcohol abuse by the youth. Ex-Officio members are non-voting members. Section 11. Compensation of Task Force Members. Task Force members shall not receive any salary or compensation for their services as Task Force members. Section 12. Officers and Terms of Office. (a.) The Task Force Officers will consist of a Chair and Vice-Chair, appointed by the City Council. Each officer shall serve until their successors are appointed or elected. 5 (b.) A vacancy in one of the Task Force Officer positions will be filled by the City Council or if the City Council has not acted to fill a vacancy, such vacancy shall be filled temporarily by a majority vote of the Task Force at the next regular meeting. Section 13. Powers of the Chair. The Chair shall, in general, preside at all meetings of the Task Force and perform all duties incident to the office of Chair and such other duties as may be prescribed by the Task Force and the City Council and the CISD Board of Trustees. Section 14. Limitation of Authority. All sub-committees shall be advisory only. The Task Force shall not delegate any final or official authority to a sub-committee. Rather, all final, official actions of the Task Force may be exercised only by the Task Force. Each sub-committee shall keep regular minutes of the transactions of its meetings and shall cause such minutes to be submitted to the Task Force. Section 15. Abolishing Resolutions No. 98-68; 98-68A and 98-68B: Resolutions No. 98-68; 98-68A and 98-68B are hereby repealed, and the Joint Drug and Alcohol Awareness Committee is hereby abolished. th PASSED AND APPROVED THIS THE 7 DAY OF AUGUST, 2007 CITY OF SOUTHLAKE, TEXAS BY: ______________________________ Andy Wambsganss, Mayor ATTEST: __________________________ Lori Payne, City Secretary 6 BYLAWS OF THE COMMUNITY TASK FORCE, STUDENTS AND PARENTS AGAINST RISKS TO OUR KIDS IN SOUTHLAKE (S.P.A.R.K.S) ARTICLE I PURPOSE AND POWERS Section 1.1 Purpose. Resolution No. 07-044 of the City of Southlake created The Students and Parents Against Risks to Our Kids in Southlake (S.P.A.R.K.S) (hereafter refereed to as the “Task Force”) with the Carroll Independent School District Board of Trustees comprised of members from the city, school, religious community, citizens and other civic leaders to act as an advisory Task Force to the City Council and the School Board; with its mission of sparking ideas, sharing information, identifying needs, educating the community, mobilizing resources, promoting collaboration and advocating for sound public policy and, Section 1.2 Powers. In fulfillment of its purpose, the Task Force shall undertake initiatives related to the purpose set forth in these by-laws and shall be governed by Resolution No.07-044 and shall have all the powers set forth in the resolution, and other applicable law. ARTICLE II TASK FORCE MEMBERS Section 2.1 Powers, Number and Term of Office. (a.)The affairs of Students and Parents Against Risks to Our Kids in Southlake (S.P.A.R.K.S) shall be managed by the members of the Task Force. (b.) The Task Force shall be composed of the following members who will participate as voting members of the Task Force: 1.Two members of the City Council, appointed by the City Council; one of whom shall serve as Chair; 2.One member of the School Board, appointed by the School Board; 3. One member who is a young adult residing in Southlake, appointed by the City Council; 4.One member who is a School Resource Officer, recommended by the City Manager and appointed by the City Council; 5.One member who is a licensed chemical dependency counselor (LCD) or other licensed mental health professional, appointed by City Council 6.One member who is a School Counselor from either the High School or Senior High School, appointed by the School Board 7 7.One member of a PTO, appointed by the PTO President 8.One member who is a youth minister, appointed by City Council; 9.Two students from Carroll High School and Two students from Carroll Senior High School, nominated by the Principal of each school and the School Resource Officer of each school; 10.Two members who are citizens at-large and are parents, appointed by the City Council 11.One member representing Teen Court, recommended by the City Manager and appointed by the City Council. (c). Each member shall serve a term of two years. Section 2.2 Meetings of the Task Force. The Task Force shall meet as required. Members not planning to attend the regular meeting shall notify the city staff representative by 12:00 noon on the meeting day. Any member who misses two consecutive regular Task Force meetings or not exhibiting interest in the work of the Task Force shall be reported to the governing body who appointed the member which may, at its discretion, remove the Task Force member and appoint a replacement. All regular meetings and deliberations of the Task Force shall be called, convened, held, and conducted, and notice shall be given to the public, in accordance with Chapter 551 of the Texas Government Code. Section 2.3 Special Meetings. Special meetings of the Task Force may be called at the request of the Chair. The person or persons authorized to call special meetings of the Task Force may fix any place for holding special meetings of the Task Force. All special meetings and deliberations of the Task Force shall be called, convened, held, and conducted, and notice shall be given to the public, in accordance with Chapter 551 of the Texas Government Code. Section 2.4 Quorum. A quorum is defined as the number of members who must be present in a deliberative body before business may be transacted. For the purpose of the Task Force, a quorum will be comprised of the majority of all voting members appointed by Article II, Sec. 2.1 (b) to the Task Force. The Chair should not take the Chair until a quorum is present, except where there is no hope of there being a quorum, and then no business can be transacted, except to adjourn. If during the proceedings, the number of members should be reduced below a quorum, business is not interrupted, unless a member calls attention to the fact. If it is determined during the meeting there is found not to be a quorum present, the meeting will be adjourned. 8 Section 2.5 Conduct of Business. (a.)The Task Force shall enact such rules and regulations as may be deemed necessary to conduct the business of the Task Force not inconsistent with the terms of these by-laws. (b.)The current edition of Robert’s Rules of Order shall be the final source of authority in all questions of parliamentary procedure, when such rules are not inconsistent with the by-laws of the Task Force. (c.)At all meetings of the Task Force, the Chair shall preside. In the Chair’s absence, the Vice-Chair shall preside. (d.)The Chair and Vice-Chair shall be voting members of the Task Force. (e.)Minutes of each Task Force meeting shall be filed with the City Secretary. Section 2.6. Vacancies. Any vacancy occurring in the Task Force shall be filled by the initial appointing authority. Section 2.7. Ex-Officio Members. (a.) The Task Force may, as it deems appropriate, appoint ex-officio members to the Task Force if such appointment is determined to be in the best interest of the Task Force. Consideration shall be given to appointing ex-officio members who represent organizations whose purpose is to reduce drug and alcohol abuse by the youth. Ex-Officio members are non-voting members. Section 2.8 Compensation of Task Force Members. Task Force members shall not receive any salary or compensation for the services as Task Force members. ARTICLE III OFFICERS Section 3.1 Officers and Terms of Office. (a.) The Task Force Officers will consist of a Chair, appointed by the City Council and a Vice-Chair, elected from the voting members at the first meeting of each year. Each officer shall serve until their successors are appointed or elected. (b.) A vacancy in one of the Task Force Officer positions shall be filled by the City Council or a vote at the next regular meeting of the Task Force. 9 Section 3.2 Powers of the Chair. The Chair shall, in general, preside at meetings of the Task Force and perform all duties incident to the office of Chair and such other duties as may be prescribed by the Task Force and the City Council and CISD Board of Trustees. ARTICLE IV AMENDMENTS Section 5.1 Amendments. The by-laws may be amended or altered by the Task Force with a vote of the majority vote of said members, provided the proposed amendment has been submitted in writing to the members at least seven (7) days prior to said meeting. Amended and adopted on the ________ day of ___________, 2007 _______________________________ Chair 10 RESOLUTION NO. 07-045 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO A COMMUNITY TASK FORCE, STUDENTS AND PARENTS AGAINST RISK TO OUR KIDS IN SOUTHLAKE (S.P.A.R.K.S.); AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on August 7, 2007, the City Council of the City of Southlake, Texas, approved Resolution No. 07-044, establishing a community task force, Students and Parents Against Risks to our Kids in Southlake (S.P.A.R.K.S.), with its mission of sparking ideas, sharing information, identifying needs, educating the community, mobilizing resources, promoting collaboration and advocating for sound public policy in a new commitment to empower our citizens in the battle against underage drinking, drugs, and internet perils. The task force shall act as an advisory board to the City Council and the School Board. WHEREAS, the Task Force shall be composed of the following members who will participate as voting members of the Task Force and shall serve a term of two years: 12. Two members of the City Council, appointed by the City Council; one of whom shall serve as Chair; 13. One member of the School Board, appointed by the School Board; 14. One member who is a young adult residing in Southlake, appointed by the City Council; 15. One member who is a School Resource Officer, recommended by the City Manager and appointed by the City Council; 16. One member who is a licensed chemical dependency counselor (LCD) or other licensed mental health professional, appointed by City Council; 17. One member who is a School Counselor from either the High School or Senior High School, appointed by the School Board; 18. One member of a PTO, appointed by the PTO President; 19. One member who is a youth minister, appointed by City Council; 20. Two students from Carroll High School and two students from Carroll Senior High School, nominated by the Principal of each school and the School Resource Officer of each school; 21. Two members who are citizens at-large and are parents, appointed by the City Council; and, 22. One member representing Teen Court, recommended by the City Manager and appointed by the City Council. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1.All of the findings in the preamble are found to be true and correct and the City Council hereby incorporates said findings into the body of this resolution as if copied in their entirety. Section 2.As stipulated above, the City Council hereby appoints the following members to the Southlake Arts Council for terms as follows: __________________ City Council member (to expire May 2009) __________________ City Council member (to expire May 2009) __________________ Young adult residing in Southlake (to expire May 2009) _Jeff Marler________ School Resource Officer, recommended by the City Manager (to expire May 2009) __________________ Licensed chemical dependency counselor (LCD) or other licensed mental health professional (to expire May 2009) __________________ Youth minister (to expire May 2009) __________________ Citizen-at-large who is also a parent (to expire May 2009) 11 __________________ Citizen-at-large who is also a parent (to expire May 2009) Lindsey Baker______ Teen Court representative, recommended by the City Manager (to expire May 2009) Section 3. The City Council also appoints City Council member, _____________, who shall serve as Chair to this task force. Section 4. This resolution shall become effective after its passage and approval by the City Council. PASSED AND APPROVED THIS THE _____ DAY OF ________________, 2007. Andy Wambsganss Mayor ATTEST: Lori Payne, TRMC City Secretary 12