Item 4CCity of Southlake, Texas
MEMORANDUM
July 11, 2007
To: Shana Yelverton, City Manager
From: Gary Gregg, Manager Information Services
Subject: Authorize the purchase of 40 desktop computers from Hewlett Packard
Company in the amount of $36,880.
Action Requested: Authorize the purchase of 40 desktop computers from Hewlett Packard
Company in the amount of $36,880.
Background
Information: The City of Southlake currently has 229 computers actively in its inventory
and being used on a daily basis. A large number of these computers (40)
are over three years old. Our current hardware plan is to replace about
1/3rd of our inventory each year. These desktop computers are beginning
to experience hard drive and power supply failures at an increasing rate as
they are at the end of their life span. Due to the age and style of these
machines it is not fiscally practical to replace the hard drives and upgrade
the memory to increase their usability or prolong the lifespan of these
computers. They are scheduled for replacement in this fiscal year.
Financial
Considerations: This item was budgeted in the FY06/07 Support Services budget.
Citizen Input/
Board Review: None
Legal
Review: None. This is a standard purchase from Hewlett Packard based on Texas
Department of Information Resources Pricing. The total amount of this
purchase requires City Council approval.
Alternatives: The Council may approve the purchase or deny it. If the Council chooses
to deny approval, the computers designated to be replaced will continue to
be maintained with replacement parts if available.
Supporting
Documents: DIR quote attached.
Staff
Recommendation: Authorize the purchase of 40 desktop computers from Hewlett Packard
Company in the amount of $36,880.
Staff
Contact: Gary Gregg, Manager, Information Services
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Entity Name: City of Southlake
Purchase Order #:
DIR Contract # DIR-SDD-223
State of Texas: High -End Desktop Standard Configuration
Qty
Part #
Description
Unit Price
Extended
Price
40
HP dc7700 Minitower
$922.00
$36,880.00
ET088AV
HP dc7700 Convertible Minitower Base Unit
RD246AV
HP PSU 365 watt E-Star 3.0 CMT Chassis
ET766AV#ABA
Microsoft Windows XP Pro OS
RH833AV
Intel Pent. D 945 (3.4/800/2x2MB)
ET209AV
HP 2GB PC2-5300 (DDR2-667) 2x1GB Memory
ET151AV
HP 160GB SATA 3.OGb/s (1st) Hard Drive
ET147AV
NVIDIA Quadro NVS 285 128MB DH Me Card
ET303AV#ABA
HP USB Standard Keyboard
RA677AV
HP USB 2-Button Optical Scroll Mouse
ET168AV
HP 16X DVD +/- RW LightScribe 1st Dr SATA
ET 112AV
HP No Floppy Drive
RD269AV#ABA
HP 4yr Next Business Day On -site dc7700 CMT Warranty
AG394AV#ABA
HP dc7700 Country Kit
ET320AV
HP dc7700 CMT Mainstream Thermal Kit
HP Quote Number: DIRBUYERALERT
Grand Total
$36,880.00
Date Quoted
02/01/07
Pricing
Expires
08/31/07
Customer Shipping Info.: Customer Invoice Info.: