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Item 4CCity of Southlake, Texas MEMORANDUM July 11, 2007 To: Shana Yelverton, City Manager From: Gary Gregg, Manager Information Services Subject: Authorize the purchase of 40 desktop computers from Hewlett Packard Company in the amount of $36,880. Action Requested: Authorize the purchase of 40 desktop computers from Hewlett Packard Company in the amount of $36,880. Background Information: The City of Southlake currently has 229 computers actively in its inventory and being used on a daily basis. A large number of these computers (40) are over three years old. Our current hardware plan is to replace about 1/3rd of our inventory each year. These desktop computers are beginning to experience hard drive and power supply failures at an increasing rate as they are at the end of their life span. Due to the age and style of these machines it is not fiscally practical to replace the hard drives and upgrade the memory to increase their usability or prolong the lifespan of these computers. They are scheduled for replacement in this fiscal year. Financial Considerations: This item was budgeted in the FY06/07 Support Services budget. Citizen Input/ Board Review: None Legal Review: None. This is a standard purchase from Hewlett Packard based on Texas Department of Information Resources Pricing. The total amount of this purchase requires City Council approval. Alternatives: The Council may approve the purchase or deny it. If the Council chooses to deny approval, the computers designated to be replaced will continue to be maintained with replacement parts if available. Supporting Documents: DIR quote attached. Staff Recommendation: Authorize the purchase of 40 desktop computers from Hewlett Packard Company in the amount of $36,880. Staff Contact: Gary Gregg, Manager, Information Services Go Dikect inx&nt Entity Name: City of Southlake Purchase Order #: DIR Contract # DIR-SDD-223 State of Texas: High -End Desktop Standard Configuration Qty Part # Description Unit Price Extended Price 40 HP dc7700 Minitower $922.00 $36,880.00 ET088AV HP dc7700 Convertible Minitower Base Unit RD246AV HP PSU 365 watt E-Star 3.0 CMT Chassis ET766AV#ABA Microsoft Windows XP Pro OS RH833AV Intel Pent. D 945 (3.4/800/2x2MB) ET209AV HP 2GB PC2-5300 (DDR2-667) 2x1GB Memory ET151AV HP 160GB SATA 3.OGb/s (1st) Hard Drive ET147AV NVIDIA Quadro NVS 285 128MB DH Me Card ET303AV#ABA HP USB Standard Keyboard RA677AV HP USB 2-Button Optical Scroll Mouse ET168AV HP 16X DVD +/- RW LightScribe 1st Dr SATA ET 112AV HP No Floppy Drive RD269AV#ABA HP 4yr Next Business Day On -site dc7700 CMT Warranty AG394AV#ABA HP dc7700 Country Kit ET320AV HP dc7700 CMT Mainstream Thermal Kit HP Quote Number: DIRBUYERALERT Grand Total $36,880.00 Date Quoted 02/01/07 Pricing Expires 08/31/07 Customer Shipping Info.: Customer Invoice Info.: