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Item 7ACity of Southlake, Texas M E M O R A N D U M June 13, 2007 To: Shana K. Yelverton, City Manager From: Sharen Jackson, Director of Finance st Subject: Ordinance No. 909, 1 Reading, Appoint a Municipal Judge and authorize the Mayor to execute an agreement with the Municipal Judge and provide an effective date. Action Requested: City Council appointment of a Municipal Judge and authorize the Mayor to execute an agreement with the Municipal Judge and provide an effective date. . Background: As you know, the current Municipal Judge’s contract will expire in mid-July, creating a need for Council to consider appointment options. Per Section 5.02 of the Southlake City Charter, “The City Council shall by ordinance appoint one or more judges of the Municipal Court.” It goes on to describe the qualifications and conditions of the position, which include: Licensed attorney in good standing, 2 or more years of experience in Texas Two-year term The ordinance included in your packet authorizes the appointment of the judge. Note that the employment agreement is an attachment to the ordinance. At Council’s direction, staff has researched performance expectations for municipal judges and has incorporated many of these ideas into the document. Additionally, language has been included which makes the City Manager responsible for the administration of the agreement. Your packet contains both a clean copy and a underline/strikeout version of the proposed contract for your review. We are currently compiling salary information, as well as observations about the current judge’s performance for you to review on Tuesday evening. Shana K. Yelverton, City Manager Ordinance No. 909, Appoint a Municipal Judge Page 2 of 2 Financial Considerations: The compensation for the Municipal Judge is included in the Finance Department budget. Citizen Input/ Board Review: N/A Legal Review: The ordinance and agreement have been reviewed by the city attorney’s office. Alternatives: Council may approve this ordinance and agreement, or modify the agreement, subject to the approval of the city attorney. The current judge is seeking reappointment. Council may reappoint or seek other applicants as desired. Supporting Documents: Ordinance No. 909. Staff Recommendation: I recommend Council appoint a Municipal Judge and authorize the Mayor to execute an employment agreement with that individual. Formatted: Bottom: 0.5" CITY OF SOUTHLAKE, TEXAS ORDINANCE NO. 909 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING A MUNICIPAL JUDGE AND AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH THE MUNICIPAL JUDGE; AND PROVIDING AN EFFECTIVE DATE. Section 1. That ________________ is hereby appointed municipal judge of the City of Southlake, Texas, for a term of two years, which will expire July 17, 2009, in accordance with the terms of the Agreement attached hereto as Exhibit "A" and incorporated by reference herein. Section 2. That the Mayor is hereby authorized to execute the Agreement attached as Exhibit "A." PASSED AND APPROVED THIS THE OF JUNE 2007 ON FIRST READING. Andy Wambsganss Mayor ATTEST: Lori Payne City Secretary OF JULY 2007 ON SECOND READING. PASSED AND APPROVED THIS THE Andy Wambsganss Mayor ATTEST: Lori Payne City Secretary Ordinance No. 909 Deleted: ¶ Page two APPROVED AS TO FORM AND LEGALITY: ______ City Attorney DATE SIGNED: ___________________ DATE APPROVED: ___________________ EFFECTIVE DATE: ___________________ EXHIBIT ‘A’ CITY OF SOUTHLAKE Professional Services Agreement Municipal Judge This Agreement, made and entered into this ____ day of July 2007, by and between the City of Southlake, Texas, a Municipal Corporation of the State of Texas, hereinafter referred to as “City,” and _________________ hereinafter referred to as “Municipal Judge.” WITNESSETH: 1.City does hereby agree to enter into an Agreement with ______________ for Municipal Judge services for a period of two (2) years, beginning on July 17, 2007, and continuing through midnight on July 17, 2009, at a salary of $_________per month. 2.City does hereby agree to provide a mobile phone and pager for the Municipal Judge for unlimited use in the performance of her duties as Municipal Judge. In addition, the City will provide judge’s robe and gavel. 3.City does hereby agree to budget and to pay for professional memberships, subscriptions, and dues to state and local legal associations and organizations necessary and desirable for her continued professional participation, growth and advancement, and for the good of the City. Such memberships to include the following: Lexis/Nexus - Online Case Tracking Texas State Bar Association Northeast Tarrant County Bar Association 4.City does hereby agree to budget and to pay for the travel and subsistence expenses of Municipal Judge for training, short courses, institutes and seminars that are necessary for professional development and for the good of City. Deleted: City does hereby agree to review the Municipal Judge’s compensation on an annual basis at the 5.The Municipal Judge shall perform all functions and duties required under the City time the Municipal Judge’s performance is reviewed by the City Council. Charter, city ordinances, and as delineated and described in Attachment A, and shall Deleted: perform such other legally permissible and proper duties and functions as said position The Municipal Judge shall supervise and control the operation and shall require. clerical functions of the administrative department of the municipal court, including the court’s personnel, during 6.The City Manager shall administer this contract on behalf of the City Council. The the proceedings or docket of the court. At Municipal Judge shall keep the City Manager informed of issues related to the Court, and all other times, the operation and clerical functions of the administrative shall execute her performance in cooperation with the City Manager and the City department of the municipal court shall Manager’s staff, to the extent, such cooperation does not impair the necessary be under the supervision and direction of the court clerk. The Municipal Judge independence of the Court. further agrees to perform the duties of Municipal Court Judge as outlined in more detail in Attachment A. 7.During this Agreement, the Municipal Judge agrees to comply with all provisions of the Deleted: m Code of Judicial Conduct, Chapter V of the City of Southlake Charter, Article II of Deleted: j Chapter 8 of the Code of Ordinances of the City of Southlake, Section 30 of the Texas Government Code, and all other applicable laws pertaining to the operation of the Southlake Municipal Court of Record. In the event of a conflict between the terms of this Agreement and said Code, Charter, Statutes and laws, the terms of said Code, Charter, Statutes and laws shall govern. 8.The Municipal Judge shall not take on representation of a client adverse to the City. The Municipal Judge shall not represent a client in a case where an employee of the City, in his capacity as an employee of the City, is a witness or may be summoned to appear as a witness. 9.The Municipal Judge warrants she meets the minimum qualifications listed in Chapter V of the City of Southlake Charter and Article II of Chapter 8 of the Code of Ordinances of the City of Southlake. 10.The city may remove the Municipal Judge from office during her term pursuant to and in accordance with the requirements of Section 30 of the Texas Government Code, or its successor, as same may hereafter be amended. 11.A request by the Municipal Judge for release from this Agreement prior to the end of its term must be submitted in writing to the Mayor for City Council approval not less than thirty (30) days prior to the requested date of termination. Unapproved abandonment of the Agreement shall be considered a default by the Municipal Judge in the performance of this Agreement. 12. City shall pay retirement benefits for Municipal Judge as follows: The Municipal Judge will deposit seven percent (7%) of her monthly salary into Texas Municipal Retirement System and the City shall match those deposits on a two-to-one basis. In Witness Whereof , City has caused this Agreement to be signed in its name by Andy Wambsganss, Mayor, and its corporate seal to be hereunto affixed and attested by its City Secretary, and the Municipal Judge has hereunto set her hand and seal the date first above written. Municipal Judge City of Southlake, Mayor __________________________ ________________________ Andy Wambsganss ATTEST: __________________________ Lori Payne City Secretary Attachment A Deleted: ¶ Duties of the Municipal Court Judge Essential Functions: Deleted: ¶ 1.Perform various judicial work in the Municipal Court in accordance with the provisions of the City Charter, City ordinances and applicable State and Federal statutes in a professional and impartial manner. Deleted: . 2.The Municipal Judge shall effectively interact with staff and other judges to execute Deleted: Hold and preside over hearing and make rulings on misdemeanors in assigned duties in a manner consistent with the expectations established by the City non-jury trials Council, adhering to the highest ethical standards required of judges. The Judge shall also comply with the City’s Code of Ethics and the Business Code of Conduct. 3.Hold and preside over hearings and make rulings on misdemeanors in non-jury trials. Formatted: Bullets and Numbering The Municipal Judge shall preside in a professional and impartial manner and treat parties, attorneys, witnesses, and the public with courtesy and respect. Rulings shall be issued in a timely manner consistent with evidence presented, applicable statutes, and case law. Deleted: . 4.Arbitrate disputes and advise counsel, jury, litigants, or Court personnel on Court Formatted: Bullets and Numbering procedures; administer the judicial system; settle disputes between opposing attorneys. The Municipal Judge shall maintain decorum and order in the courtroom and shall ensure that all court hearings and business shall be conducted efficiently and begin promptly at the scheduled times in order to provide quality customer service. 5.Establish rules of the procedures for questioning witnesses and defendants for which Formatted: Bullets and Numbering standard procedures have not been established. 6.Listen to presentation of cases and rule on the admissibility of evidence and methods of Formatted: Bullets and Numbering conducting testimony. 7.Promptly process and issue search and arrest warrants; set and forfeit bail for Class C Formatted: Bullets and Numbering misdemeanors falling under Municipal Court jurisdiction; set bail for felonies and Deleted: I misdemeanors as part of magistration duties. 8.In performing magistrate duties, the Judge shall coordinate with police personnel to Formatted: Bullets and Numbering conduct arraignments in such a manner to maximize efficient operation of the police. 9.Instruct jury on applicable laws and procedures; direct jury to deduce facts only from Formatted: Bullets and Numbering evidence presented and sentence or fine offenders if convicted. 10.Review and keep current on all new laws, major court decisions and other pertinent Formatted: Bullets and Numbering information relevant to the revision of Court procedures and operations. 11.Demonstrate effort to improve operations, be specific, streamline work processes, and Formatted: Bullets and Numbering work cooperatively and jointly to provide quality customer service. 12.Represent the Southlake Municipal Court through attendance at community court-related Formatted: Bullets and Numbering functions. Deleted: ¶ ¶ ¶ ¶ ¶ ¶ ¶ ¶ ¶ ¶ ¶ ¶ CITY OF SOUTHLAKE, TEXAS ORDINANCE NO. 909 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING A MUNICIPAL JUDGE AND AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH THE MUNICIPAL JUDGE; AND PROVIDING AN EFFECTIVE DATE. Section 1. That ________________ is hereby appointed municipal judge of the City of Southlake, Texas, for a term of two years, which will expire July 17, 2009, in accordance with the terms of the Agreement attached hereto as Exhibit "A" and incorporated by reference herein. Section 2. That the Mayor is hereby authorized to execute the Agreement attached as Exhibit "A." PASSED AND APPROVED THIS THE OF JUNE 2007 ON FIRST READING. Andy Wambsganss Mayor ATTEST: Lori Payne City Secretary PASSED AND APPROVED THIS THE OF JULY 2007 ON SECOND READING. Andy Wambsganss Mayor ATTEST: Lori Payne City Secretary Ordinance No. 909 Page two APPROVED AS TO FORM AND LEGALITY: ______ City Attorney DATE SIGNED: ___________________ DATE APPROVED: ___________________ EFFECTIVE DATE: ___________________ EXHIBIT ‘A’ CITY OF SOUTHLAKE Professional Services Agreement Municipal Judge This Agreement, made and entered into this ____ day of July 2007, by and between the City of Southlake, Texas, a Municipal Corporation of the State of Texas, hereinafter referred to as “City,” and _________________ hereinafter referred to as “Municipal Judge.” WITNESSETH: 1.City does hereby agree to enter into an Agreement with ______________ for Municipal Judge services for a period of two (2) years, beginning on July 17, 2007, and continuing $_________ through midnight on July 17, 2009, at a salary of per month. 2.City does hereby agree to provide a mobile phone and pager for the Municipal Judge for unlimited use in the performance of her duties as Municipal Judge. In addition, the City will provide judge’s robe and gavel. 3.City does hereby agree to budget and to pay for professional memberships, subscriptions, and dues to state and local legal associations and organizations necessary and desirable for her continued professional participation, growth and advancement, and for the good of the City. Such memberships to include the following: Lexis/Nexus - Online Case Tracking Texas State Bar Association Northeast Tarrant County Bar Association 4.City does hereby agree to budget and to pay for the travel and subsistence expenses of Municipal Judge for training, short courses, institutes and seminars that are necessary for professional development and for the good of City. 5.The Municipal Judge shall perform all functions and duties required under the City Charter, city ordinances, and as delineated and described in Attachment A, and shall perform such other legally permissible and proper duties and functions as said position shall require. 6.The City Manager shall administer this contract on behalf of the City Council. The Municipal Judge shall keep the City Manager informed of issues related to the Court, and shall execute her performance in cooperation with the City Manager and the City Manager’s staff, to the extent, such cooperation does not impair the necessary independence of the Court. 7.During this Agreement, the Municipal Judge agrees to comply with all provisions of the Code of Judicial Conduct, Chapter V of the City of Southlake Charter, Article II of Chapter 8 of the Code of Ordinances of the City of Southlake, Section 30 of the Texas Government Code, and all other applicable laws pertaining to the operation of the Southlake Municipal Court of Record. In the event of a conflict between the terms of this Agreement and said Code, Charter, Statutes and laws, the terms of said Code, Charter, Statutes and laws shall govern. 8.The Municipal Judge shall not take on representation of a client adverse to the City. The Municipal Judge shall not represent a client in a case where an employee of the City, in his capacity as an employee of the City, is a witness or may be summoned to appear as a witness. 9.The Municipal Judge warrants she meets the minimum qualifications listed in Chapter V of the City of Southlake Charter and Article II of Chapter 8 of the Code of Ordinances of the City of Southlake. 10.The city may remove the Municipal Judge from office during her term pursuant to and in accordance with the requirements of Section 30 of the Texas Government Code, or its successor, as same may hereafter be amended. 11.A request by the Municipal Judge for release from this Agreement prior to the end of its term must be submitted in writing to the Mayor for City Council approval not less than thirty (30) days prior to the requested date of termination. Unapproved abandonment of the Agreement shall be considered a default by the Municipal Judge in the performance of this Agreement. 12. City shall pay retirement benefits for Municipal Judge as follows: The Municipal Judge will deposit seven percent (7%) of her monthly salary into Texas Municipal Retirement System and the City shall match those deposits on a two-to-one basis. In Witness Whereof , City has caused this Agreement to be signed in its name by Andy Wambsganss, Mayor, and its corporate seal to be hereunto affixed and attested by its City Secretary, and the Municipal Judge has hereunto set her hand and seal the date first above written. Municipal Judge City of Southlake, Mayor __________________________ ________________________ Andy Wambsganss ATTEST: __________________________ Lori Payne City Secretary Attachment A Duties of the Municipal Court Judge Essential Functions: 1.Perform various judicial work in the Municipal Court in accordance with the provisions of the City Charter, City ordinances and applicable State and Federal statutes in a professional and impartial manner. 2.The Municipal Judge shall effectively interact with staff and other judges to execute assigned duties in a manner consistent with the expectations established by the City Council, adhering to the highest ethical standards required of judges. The Judge shall also comply with the City’s Code of Ethics and the Business Code of Conduct. 3.Hold and preside over hearings and make rulings on misdemeanors in non-jury trials. The Municipal Judge shall preside in a professional and impartial manner and treat parties, attorneys, witnesses, and the public with courtesy and respect. Rulings shall be issued in a timely manner consistent with evidence presented, applicable statutes, and case law. 4.Arbitrate disputes and advise counsel, jury, litigants, or Court personnel on Court procedures; administer the judicial system; settle disputes between opposing attorneys. The Municipal Judge shall maintain decorum and order in the courtroom and shall ensure that all court hearings and business shall be conducted efficiently and begin promptly at the scheduled times in order to provide quality customer service. 5.Establish rules of the procedures for questioning witnesses and defendants for which standard procedures have not been established. 6.Listen to presentation of cases and rule on the admissibility of evidence and methods of conducting testimony. 7.Promptly process and issue search and arrest warrants; set and forfeit bail for Class C misdemeanors falling under Municipal Court jurisdiction; set bail for felonies and misdemeanors as part of magistration duties. 8.In performing magistrate duties, the Judge shall coordinate with police personnel to conduct arraignments in such a manner to maximize efficient operation of the police. 9.Instruct jury on applicable laws and procedures; direct jury to deduce facts only from evidence presented and sentence or fine offenders if convicted. 10.Review and keep current on all new laws, major court decisions and other pertinent information relevant to the revision of Court procedures and operations. 11.Demonstrate effort to improve operations, be specific, streamline work processes, and work cooperatively and jointly to provide quality customer service. Represent the Southlake Municipal Court through attendance at community court-related 12. functions.