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Item 4ECity of Southlake, Texas M E M O R A N D U M June 10, 2007 TO: Shana Yelverton, City Manager FROM: Wade Goolsby, DPS - Chief of Police Services Authorize an amended contract with RPGA Design Group, Inc. for the design of SUBJECT: the new DPS Headquarters in the amount of $1,765,000. _______________________________________________________________________________________ Action Requested: Obtain Council approval for an amended architectural contract for the DPS Central Facility. Background Information: The Crime Control and Prevention District Board approved an architectural contract with RPGA Design Group earlier this year for the design and construction of a DPS Central Facility. Since that initial approval of the contract, the scope of the project has changed, necessitating a contract amendment. The original estimated construction cost was $12 million for the project and the architectural fees were 8% of the estimated construction costs. When the original architectural contract was signed, the building project was defined as being approximately 50,000 sq.ft. in size. Once the design process began, it was determined that an architectural presence was desired on both corners of the building site. This required that the building be expanded both horizontally and vertically to accomplish this architectural presence. The sloping site and the length of the building added to complexity of the project and additional components further added to the complexity of the project. The original program did not include a jail facility since it was anticipated that we would design the facility so that the jail facility could be added to the building at a later date. However, due to the building site, the jail facility was added into the first level of the building, thus adding to the complexity of the building design and operational functionality. The use of a parking structure instead of a parking lot due to the cost of land also added to the complexity of the project. At the end of the preliminary design, the building was approximately 87,000 square feet. Due to the project growing in size and scope, the architectural contract is being amended to reflect an estimated construction cost of $23.5 million. The amended contract defines the architectural fees as 8% for the original $12 million in construction and fees of 7% for the additional $11.5 million in estimated construction costs. The original architectural contractual fees totaled $960,000 and the amended contract adds another $805,000 for a total of $1,765,000. Financial Considerations: The funding for this contract can be provided from the Crime Control & Prevention District tax revenue. Citizen Input/ Board Review: The current facility scope and size has been presented at a city-wide SPIN meeting. The Crime Control and Prevention District Board has reviewed and approved the contract amendment. Legal Review: The City Attorney has reviewed and approved the attached amended contract. Alternatives: Alternatives that exist are; (1)Deny these amendments and reduce the scope of the project, or (2)Modify and re-negotiate the recommended amendments. Supporting Documents: Amended architectural contract – AIA Document G606 - 2000 Staff Recommendation: Adopt the amended architectural contract as proposed. WG/wg