Item 9BCity of Southlake, Texas
M E M O R A N D U M
May 30, 2007
TO: Shana Yelverton, City Manager
FROM: Steve Polasek, Director of Community Services
Award bids for Bob Jones Nature Center Improvements to: 1) SPSD in the amount
SUBJECT:
of $383,611 for site work and alternate #2; and, 2) to Scobilt Contractors in the
amount of $477,000 for building construction, with project contingency funding
($41,389 or 4.8%) for a total amount not to exceed $902,000, effectively amending the
SPDC CIP budget in the amount of $350,000
___________________________________________________________________________
Action Requested:
Award bids for Bob Jones Nature Center Improvements to: 1) SPSD in the amount
of $383,611 for site work and alternate #2; and, 2) to Scobilt Contractors in the
amount of $477,000 for building construction, with project contingency funding
($41,389 or 4.8%) for a total amount not to exceed $902,000, effectively amending
the SPDC CIP budget in the amount of $350,000.
Background
Information:
On May 1st, 2007, City Council rejected bids received for improvements to the
Bob Jones Nature Center due to budget considerations and opportunities for
further refinement of the bid documents to achieve a better value. The two bids
received in response to the City’s initial advertisement for bids both exceeded the
available project funding of $552,000, with a low bid of $867,000 excluding the
outdoor learning pavilion and Alternate #2. Staff worked with Schrickel Rollins
and Associates and the low bid contractor to determine the causes for the
differences between the original cost estimates and the bid amounts. Recognizing
initial cost estimate may not be in-line with true market costs, and in an effort to
encourage proposals from additional contractors and achieve a better overall
project value, the bid detail was further refined and split into two separate base
bids; one for the site amenities and another for the renovation of the structure. Also
included in the site base bid is the construction of the outdoor learning pavilion,
which had been an alternate in the original proposal.
The project was advertised on May 6 and May 13, 2007, and bids opened in the
City Secretary’s office on May 24, 2007 with four bids received. The lowest base
bid received was a combination of the Site bid from SPSD in the amount of
$378,270 and the Construction bid from Scobilt in the amount of $477,000 for a
total of $855,270. This combined total is less than the previously received low bid
of $867,000 which did not include construction of the pavilion. Staff also
recommends the award of alternate #2 to SPSD in the amount of $5,341 to
construct parking for an additional nineteen (19) vehicles. A total savings of
$95,229 was achieved on the items listed as a result of the re-bid.
Shana Yelverton, City Manager
May 30, 2007
Page 2
Original Bid Re-Bid
Base Bid Amount $866,978 $855,270*
19 parking spaces $ 9,862 $ 5,341
Learning Pavilion $ 79,000 $ 0*
Totals $955,840 $860,611
* Learning pavilion included as part of base bid
Contractor qualifications have been verified by Schrickel Rollins & Associates,
and both companies have performed satisfactorily on projects of similar size and
scope.
Financial
Considerations:
An amendment to the SPDC CIP budget for the Bob Jones Nature Center
Improvements in the amount of $350,000 is necessary for this project. This
amount, in conjunction with the previously approved funding ($552,000), would
allow for the base bid items, the additional parking provided in alternate #2, and a
project contingency of approximately $41,389. Per the Director of Finance,
funding is available in the SPDC Operating Fund for the proposed budget
amendment.
Financial Impact:
Operational costs for the Bob Jones Nature Center are currently incorporated as a
part of the approved FY 2006-07 budget.
Citizen Input/
Board Review:
Includes the following:
Parks Board recommended approval 7-0 of award of bid and amending the
SPDC CIP budget in the amount of $350,000 at their May 29, 2007 special
meeting
SPDC will consider this item immediately prior to City Council at their
June 5, 2007 meeting
st
City Council rejection of previous bids at their May 1 meeting
st
SPDC recommendation to reject previous bids at their May 1 meeting
th
Parks Board recommendation to reject previous bids at their April 9
meeting
On-going communications with Bob Jones Nature Center
Nature Center listed as Indoor Priority #1 in the approved 2005 Parks,
Recreation, and Open Space Master Plan
Legal Review:
Not Applicable
Alternatives:
Council consideration of bids and funding amendment as presented
Supporting
Shana Yelverton, City Manager
May 30, 2007
Page 3
Documents:
Bid tabulation
Staff
Recommendation:
Award bids for Bob Jones Nature Center Improvements to: 1) SPSD in the amount
of $383,611 for site work and alternate #2; and, 2) to Scobilt Contractors in the
amount of $477,000 for building construction, with project contingency funding
($41,389 or 4.8%) for a total amount not to exceed $902,000, effectively amending
the SPDC CIP budget in the amount of $350,000.
Shana Yelverton, City Manager
May 30, 2007
Page 4