Item 4OCity of Southlake, Texas
M E M O R A N D U M
November 14, 2006
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Public Works Director
Subject:Resolution 07-028, Approve a resolution authorizing expenditure of
budgeted funds for repair of paving infrastructure through the use of
an interlocal agreement with the City of Grapevine.
Action
Requested:
Approve Resolution 07-028 authorizing the expenditure of budgeted funds
for repair of streets, sidewalks, and other concrete structures.
Background
Information:
On November 21, 2006, the City Council approved Resolution 06-070
authorizing expenditure of funds from the FY 2007 operating budget. In
the background section of the agenda memo, a dollar amount of $150,000
was requested. It is anticipated that funds expended under this contract
will be in excess of that amount. Therefore, a new resolution is being
presented to the Council for consideration with provides for expenditure
of previously approved budgeted funds.
Throughout the year, the Operations Divisions of Public Works have the
need to hire a contractor to make repairs to concrete streets, sidewalks and
other concrete structures. The need for these repairs results from utility
repairs, normal wear and tear, and premature pavement failure.
On June 20, 2006, the Southlake City Council approved an interlocal
purchasing agreement with the City of Grapevine. The City of Grapevine
presently has an annual contract with Manning Concrete resulting from
competitive bids solicited in accordance with state law.
In order to facilitate necessary concrete repairs and to take advantage of
pricing obtained through the competitive bidding process, staff feels that
using this contract is in the City’s best interest. This resolution provides
authorization to expend funds from the 2007 operating budget for concrete
repairs during the remainder of FY 2007.
Financial
Considerations:
Funding for routine maintenance of pavement, sidewalks, and other
concrete structures is provided in the FY 2007 operating budgets for the
Street and Drainage division.
Citizen Input/
Board Review:
None
Legal
Review:
None.
Alternatives:
The City Council may approve or deny the Resolution.
Supporting
Documents:
City of Grapevine pricing contract with Manning Concrete.
Staff
Recommendation:
Approve Resolution 07-028 authorizing the expenditure of budgeted funds
for the repair of streets, sidewalks, and other concrete structures.
Staff
Contact:
Robert H. Price, P.E., Public Works Director
Chuck Kendrick, Deputy Director of Public Works/Operations
RESOLUTION NO. 07-028
A RESOLUTION AUTHORIZING THE
EXPENDITURE OF BUDGETED FUNDS FOR
THE REPAIR OF STREETS, SIDEWALKS,
AND OTHER CONCRETE STRUCTURES
THROUGH THE USE OF AN INTER-LOCAL
AGREEMENT CONTRACT.
WHEREAS,
Section 271.101, Local Government Code, allows local governments to participate
in cooperative purchasing programs which allows the local governments to purchase from a contract
currently existing between another local government and a vendor, and such process satisfies the state law
for competitive bid requirements, and,
WHEREAS,
the City Council of the City of Southlake approves the Fiscal Year General
Fund Operating Budget which identifies funds to be expended out of the Public Works
Department for repair and maintenance of streets, sidewalks and other concrete structures; and
WHEREAS,
the City Council of the City of Southlake approved an interlocal
cooperative purchasing agreement with the City of Grapevine on June 20, 2006; and,
WHEREAS,
the City of Grapevine currently has a contract with Manning Concrete
which was bid and awarded in accordance with state law, and,
WHEREAS,
the City of Southlake has a need for the services provided by the above
mentioned paving services contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SOUTHLAKE, TEXAS:
The City Council of the City of Southlake hereby authorizes the use of city funds from
the Street Division operating budget under the Interlocal Agreement with the City of
Grapevine.
th
PASSED AND APPROVED ON THIS 5 DAY OF JUNE, 2007.
__________________________________________
MAYOR, ANDY WAMBSGANSS
ATTEST:
__________________________________________
CITY SECRETARY, LORI FARWELL
City of Grapevine, Texas Commodity Contracts Catalog
Construction Services-Concrete Flat Work
Manning Concrete SawingContract Ends or Renews on5/1/2007
Vendor Name
Vendor Contact Henry Manning
Vendor Phone 817-244-6862
Purchase Order # 16919
Vendor Fax 817-244-0602
Contract # 204-2004-16919
Vendor Type Primary
Contract Remarks:
Commodity Items Awarded To This Vendor
Item #Item DescriptionCity PNQtyUnitVendor Price
01Price per occurance of 4" thick flat work-to perform all N/A1Sq. Ft.$4.000
concrete work/No removal/disposal/For projects of 1-
500SF
02Price per occurance of 6" thick flat work-to perform all
N/A1Sq. Ft.$6.350
concrete work/No removal/disposal/For project of 1-
500SF
03Price per occurance of 8" thick flat work-to perform all N/A1Sq. Ft.$6.500
concrete work/No removal/disposal/For project of 1-
500SF
04Price per occurance of 4" thick flat work-to perform all N/A1Sq. Ft.$3.950
concrete work/No removal/disposal/For project of 500SF
plus
05Price per occurance of 6" thick flat work-to perform all N/A1Sq. Ft.$6.150
concrete work/No removal/disposal/For project of 500SF
plus
06Price per occurance of 8" thick flat work-to perform all N/A1Sq. Ft.$6.350
concrete work/No removal/disposal/For project of 500SF
plus
07Price per occurance of 4" thick flat work-to perform all N/A1Sq. Ft.$6.250
concrete work/Including removal/disposal/For project of 1-
500SF
08Price per occurance of 6" thick flat work-to perform all N/A1Sq. Ft.$8.500
concrete work/Including removal/disposal/For project of 1-
500SF
Tuesday, July 25, 2006Page 1 of 3
City of Grapevine, Texas Commodity Contracts Catalog
Construction Services-Concrete Flat Work
Manning Concrete SawingContract Ends or Renews on5/1/2007
Vendor Name
Vendor Contact Henry Manning
Vendor Phone 817-244-6862
Purchase Order # 16919
Vendor Fax 817-244-0602
Contract # 204-2004-16919
Vendor Type Primary
Contract Remarks:
Commodity Items Awarded To This Vendor
Item #Item DescriptionCity PNQtyUnitVendor Price
09Price per occurance of 8" thick flat work-to perform all N/A1Sq. Ft.$8.500
concrete work/Including removal/disposal/For project of 1-
500SF
10Price per occurance of 4" thick flat work-to perform all
N/A1Sq. Ft.$5.500
concrete work/Including removal/disposal/For project of
500SF plus
11Price per occurance of 6" thick flat work-to perform all N/A1Sq. Ft.$8.250
concrete work/Including removal/disposal/For project of
500SF plus
12Price per occurance of 8" thick flat work-to perform all N/A1Sq. Ft.$8.250
concrete work/Including removal/disposal/For project of
500SF plus
13Price per occurance of 4" thick handicap ramps-to N/A1Sq. Ft.$4.000
perform all concrete work/Including removal/disposal/For
project of 1-500SF
14Price per occurance of 4" thick handicap ramps-to N/A1Sq. Ft.$3.950
perform all concrete work/Including removal/disposal/For
project of 500SF plus
15Price per occurance of 6" thick vertical retaining wall-to N/A1Lin. Ft.$23.000
perform all concrete work//For project of 1-2' High wall
16Price per occurance of 6" thick vertical retaining wall-to N/A1Lin. Ft.$42.000
perform all concrete work//For project of 2-3' High wall
Tuesday, July 25, 2006Page 2 of 3
City of Grapevine, Texas Commodity Contracts Catalog
Construction Services-Concrete Flat Work
Manning Concrete SawingContract Ends or Renews on5/1/2007
Vendor Name
Vendor Contact Henry Manning
Vendor Phone 817-244-6862
Purchase Order # 16919
Vendor Fax 817-244-0602
Contract # 204-2004-16919
Vendor Type Primary
Contract Remarks:
Commodity Items Awarded To This Vendor
Item #Item DescriptionCity PNQtyUnitVendor Price
17Price per occurance of 6" thick vertical retaining wall-to N/A1Lin. Ft.$76.000
perform all concrete work//For project of 4 plus' High wall
18Price per occurance of 1' thick vertical retaining wall-to N/A1Lin. Ft.$29.000
perform all concrete work//For project of 1-2' High wall
19Price per occurance of 1' thick vertical retaining wall-to N/A1Lin. Ft.$57.000
perform all concrete work//For project of 2-3' High wall
20Price per occurance of 1' thick vertical retaining wall-to N/A1Lin. Ft.$96.000
perform all concrete work//For project of 4 plus' High wall
Tuesday, July 25, 2006Page 3 of 3