Item 9BCity of Southlake, Texas
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M E M O R A N D U M
April 17, 2007
Shana Yelverton, City Manager
TO:
Steve Polasek, Director of Community Services
FROM:
Consider bids for the Bob Jones Nature Center Improvements
SUBJECT:
_______________________________________________________________________
Action Requested:
Council consideration of bids for the Bob Jones Nature Center
Improvements project.
Background
Information:
In June, 2006 the City approved the conceptual design for the Bob Jones
Nature Center. In addition to the modifications to the structure and site
development, several design items included in the conceptual plan as
alternates were the pavilion, patio fireplace, additional trails and overflow
parking. The intent was to prioritize the development of the structure for
full use of the classrooms, meeting space and storage/office areas, as well
as completion of the patio and parking for up to 29 vehicles.
The request for bid was advertised by the City Secretary’s office, and bids
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were opened on March 29, 2007 with 2 bidders responding.
SPSD $ 866,978 $ 993,546 with desired alternates
Fain $ 1,065,725 $ 1,162,725 with desired alternates
Both bids exceeded budgeted funds ($552,000). Staff is working with
Schrickel, Rollins and Associates to identify the discrepancies between
the bid and cost estimates and exploring opportunities to fine tune the
documents without foregoing the integrity of the project. Additionally,
the consultant and staff met with the low-bid contractor to evaluate their
bid in more detail to determine the difference between the cost estimates
and actual bid. The intent, through thorough examination of the bid
documents and bid pricing, is to re-bid the project to obtain the best
pricing available with the knowledge that market driven costs may still
exceed original estimates.
Financial
Considerations:
Project funding in the amount of $552,000 is available in the fiscal year
2006-07 CIP approved budget.
Financial Impact:
Current bids exceed the availability of project funds. Following a
thorough examination of the bid documents and bid pricing the project
may be re-bid with the prospect that current market prices may result in a
cost beyond that which was initially estimated.
Shana Yelverton, City Manager
April 17, 2007
Page 2
Citizen Input/
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Board Review:
Parks Board recommended (5-0-2) rejecting all bids at their April 9
meeting.
Staff met with the Bob Jones Nature Center Board to update them on the
status of the project and current steps being taken to further review and
analyze the bid documents for additional savings without undermining the
integrity of the project.
SPDC will consider this item immediately prior to the May 1, 2007 City
Council meeting.
Legal Review:
Not Applicable
Alternatives:
Council review and consideration.
Supporting
Documents:
Supporting Documents include:
Bid Tabulation
Staff
Recommendation:
Council consideration of bids for the Bob Jones Nature Center
Improvements
City of Southlake, Texas
Bob Jones Nature Center
BID TABULATION
Bid Opening 2:00 pm March 29, 2007
Bid Add. Add. Add.
Cont.
Bidder Base Bid Alt. #1 Alt. #2 Alt. #3 Alt. #4 Alt. #5
Bond #1 #2 #3 Qual.
S.P.S.D. Inc. X X X X X 866,978.00 5,418.00 9,862.00 79,000.00 21,541.00 10,747.00
The Fain Group X X X X X 1,065,725.00 13,147.00 9,819.00 66,485.00 7,192.00 6,934.00
Architect's
Estimate 667,861.72 31,625.00 15,180.00 39,781.00 5,476.00 5,727.00