Loading...
Item 9BCity of Southlake, Texas c M E M O R A N D U M April 17, 2007 Shana Yelverton, City Manager TO: Steve Polasek, Director of Community Services FROM: Consider bids for the Bob Jones Nature Center Improvements SUBJECT: _______________________________________________________________________ Action Requested: Council consideration of bids for the Bob Jones Nature Center Improvements project. Background Information: In June, 2006 the City approved the conceptual design for the Bob Jones Nature Center. In addition to the modifications to the structure and site development, several design items included in the conceptual plan as alternates were the pavilion, patio fireplace, additional trails and overflow parking. The intent was to prioritize the development of the structure for full use of the classrooms, meeting space and storage/office areas, as well as completion of the patio and parking for up to 29 vehicles. The request for bid was advertised by the City Secretary’s office, and bids th, were opened on March 29, 2007 with 2 bidders responding. SPSD $ 866,978 $ 993,546 with desired alternates Fain $ 1,065,725 $ 1,162,725 with desired alternates Both bids exceeded budgeted funds ($552,000). Staff is working with Schrickel, Rollins and Associates to identify the discrepancies between the bid and cost estimates and exploring opportunities to fine tune the documents without foregoing the integrity of the project. Additionally, the consultant and staff met with the low-bid contractor to evaluate their bid in more detail to determine the difference between the cost estimates and actual bid. The intent, through thorough examination of the bid documents and bid pricing, is to re-bid the project to obtain the best pricing available with the knowledge that market driven costs may still exceed original estimates. Financial Considerations: Project funding in the amount of $552,000 is available in the fiscal year 2006-07 CIP approved budget. Financial Impact: Current bids exceed the availability of project funds. Following a thorough examination of the bid documents and bid pricing the project may be re-bid with the prospect that current market prices may result in a cost beyond that which was initially estimated. Shana Yelverton, City Manager April 17, 2007 Page 2 Citizen Input/ th Board Review: Parks Board recommended (5-0-2) rejecting all bids at their April 9 meeting. Staff met with the Bob Jones Nature Center Board to update them on the status of the project and current steps being taken to further review and analyze the bid documents for additional savings without undermining the integrity of the project. SPDC will consider this item immediately prior to the May 1, 2007 City Council meeting. Legal Review: Not Applicable Alternatives: Council review and consideration. Supporting Documents: Supporting Documents include: Bid Tabulation Staff Recommendation: Council consideration of bids for the Bob Jones Nature Center Improvements City of Southlake, Texas Bob Jones Nature Center BID TABULATION Bid Opening 2:00 pm March 29, 2007 Bid Add. Add. Add. Cont. Bidder Base Bid Alt. #1 Alt. #2 Alt. #3 Alt. #4 Alt. #5 Bond #1 #2 #3 Qual. S.P.S.D. Inc. X X X X X 866,978.00 5,418.00 9,862.00 79,000.00 21,541.00 10,747.00 The Fain Group X X X X X 1,065,725.00 13,147.00 9,819.00 66,485.00 7,192.00 6,934.00 Architect's Estimate 667,861.72 31,625.00 15,180.00 39,781.00 5,476.00 5,727.00