Item 9ACity of Southlake, Texas
MEMORANDUM
April 14, 2007
TO: Shana Yelverton, City Manager
FROM: Steve Polasek, Director of Community Services
SUBJECT: Award bid for the Bob Jones Parking Lot Improvements project to North Texas
Contracting, Inc., in an amount of $337,400
Action Requested: Award bid for the Bob Jones Parking Lot Improvements project to North Texas
Contracting, Inc., in an amount of $337,400.
Background
Information: The City previously approved the design improvements to increase the number of
parking spaces at Bob Jones Park near the softball and dog park area from 197 to
347. The cost estimate as provided by the project engineer totaled approximately
$307,000.
The request for bid was advertised by the City Secretary's office, and bids were
opened on March 20, 2007 with five bidders responding:
North Texas Contracting, Inc.
$337,400*
JRJ Paving, LP
$406,317*
Schmoldt Construction
$409,150*
SCM Construction, Inc.
$454,165*
GCC Enterprises, Inc.
$469,078*
(* includes deduct to provide hydro -mulch in lieu of sod)
North Texas Contracting, Inc. has performed satisfactorily on contracts of similar
size and scope. It is the recommendation of the design engineers, Dunkin Simms
Stoffels Inc., that after having reviewed the bid, discussed the project with a
representative of North Texas Contracting, Inc. to confirm they understand the
complete scope of the work and based upon the Contractor's prior experience and
performance on similar projects, that North Texas Contracting, Inc. is qualified to
perform the services outlined in the Construction documents. As such, award of
the contract to North Texas Contracting, Inc. should be considered.
Financial
Considerations: SPDC funding in the amount of $365,800 is currently approved for this project.
Current design and reimbursable fees are $34,250, resulting in $331,550 for
construction costs for the parking areas.
The North Texas Contracting, Inc. bid of $337,400 is $5,850 over the allocated
funding; however, FY 2006 -07 SPDC Project Reserve funding in the amount of
$22,080 is available and no allocations have been made from it to date. If
approved for use on this project in the amount of $5,850, an unencumbered
balance of $16,230 would remain in the reserve fund.
Shana Yelverton, City Manager
April 14, 2007
Page 2
Financial Impact: Low bid is $5,850 over the budgeted amount; however, SPDC project reserve
fielding which was established for use in such cases is available in the amount of
$22,080.
Citizen Input/
Board Review: Parks Board recommended award of bid (7 -0) to North Texas Contracting, Inc. at
their April 9, 2007 meeting.
Southlake Parks Development Corporation will consider prior to City Council at
their May 1, 2007 meeting.
Parks Board, SPDC, City Council and P &Z have previously reviewed and
approved the design.
Legal Review: Not applicable.
Alternatives: Council review and consideration.
Supporting
Documents: Supporting Documents include:
• Bid Tabulation
• Review of Bidder's Qualification Letter
Staff
Recommendation: Award of bid to North Texas Contracting, Inc. for the Bob Jones Parking Lot
Improvements project for an amount of $337,400.
BID TABULATION
BOB JONES PARKING IMPROVEMENTS
March 20, 2007
Add Alternate
Deduct
#1 Lighting &
Alternate #2
Bid
ADD.
Length of
Bidder
Associated
Hydro -Mulch
Bidder
Base Bid
Bond
#1
Construction
Qual.
Electrical
Bermuda Grass
Total Bid
North Texas Contracting, Inc.
$ 349,400.00
$ 48,000.00
$ 12,000.00
337,400
Schmoldt Construction
$ 411,000.00
$ 36,400.00
$ 1,850.00
409,150
JRJPaving
$ 440,000.00
$ 63,547.
$ 33,683.00
406,317
SCM Construction, Inc.
$ 464,800.00
$ 43,3
$ 10,635.00
454,165
GCC Enterprises
$ 471,078.00
S 66,280,40
$ 2,000.00
469,078
March 26, 2007
Mr. Claris Tribble
Deputy Director
Department of Community Services
City of Southlake
400 N. White Chapel
Southlake, Texas 76092
Re: Bob ,!ones Park — Parking Lot Improvement
Clear Mr. Tribble:
Bids for the referenced project were opened at 2:00 P.M. on Tuesday, March 20, 2007. . A total
of five !aids were received for the project. North Texas Contracting, Inc. was the low bidder with
a base bid of $349,400.00. The City has elected to accept Deduct Alternate #2 which is a
$12,000.00 deduct for Hydromulch in lieu of solid sad. This would bring the total contract award
is $337,400.00.
Having reviewed the bid, discussed the project with a representative of North Texas
Contracting, Inc. to confirm they understand the complete scope of the work and based upon
the Contractor's prior experience and performance on similar projects, it appears that North
Texas Contracting, Inc. is qualified to perform the services outlined in the Construction
documents; therefore, award of the contract to North Texas Contracting, Inc. should be
considered by the Southlake Park Board and City Council.
Please call if you have any questions regarding this recommendation.
Sincerely,
Dennis Sims, ASLA
Principal
9603 White Rack `Frail, Suite M Dallas, Texas 75238(214j553-5778