Item 4BCity of Southlake, Texas
MEMORANDUM
May 1, 2007
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Public Works Director
Subject: Award bid for the purchase of a 350 KW portable generator to
Waukesha Pearce Industries, Inc. in the amount of $89,330.00.
Action
Requested: Award Bid for the purchase of a Trailer- Mounted Generator to Waukesha -
Pearce Industries, Inc.
Background
Information: In order to provide sanitary sewer service throughout the City of
Southlake it is necessary to pump a considerable amount of the wastewater
to overcome differences in ground elevations. We operate twelve (12)
sewer lift stations as a part of the routine delivery of wastewater in the
city. In order to provide uninterrupted sewer service during power
outages, we are able to maintain operation of all but two of these lift
stations with the use of portable back -up pumps. Due to the size of the
two remaining lift stations, the only reasonable means of operation during
a power failure is with the use of a backup generator.
Four bids were received on April 13, 2007 for the purchase of a portable
generator capable of meeting the power requirements of these two lift
stations. The bids have been reviewed by City's engineering consultant
and their recommendation is attached.
It is recommended that the City Council award the bid for the purchase of
a trailer - mounted generator to Waukesha- Pearce Industries, Inc. for the
price of $89,330.00.
Financial
Considerations: Funding for purchase of the backup power supply generator is provided in
the FY -07 operating budget for Wastewater Utilities.
Citizen Input/
Board Review: None
Legal
Review: The City Attorney reviewed and approved the bid document.
Alternatives: The City Council may approve or deny this bid award.
Supporting
Documents: Engineer's recommendation.
Staff
Recommendation: Award Bid for the purchase of a Trailer- Mounted Generator to Waukesha -
Pearce Industries, Inc.
Staff
Contact: Robert H. Price, P.E., Public Works Director
Chuck Kendrick, Deputy Director of Public Works /Operations
a a rE/-
Z
Deltatek Engineering
April 17, 2007
Mr'. Chuck Kendrick
Deputy Director of Public Works - Operations
City of Southlake
1950 E Continental Blvd.
Southlake, Texas 76092
Reference: Bid Review and Recommendation for
Portable Generator RIF
Lonesome Dove and Shady Lane Lift Stations
City of Southlake, Texas
Dear Mr, Kendrick:
On April 13, 2007, City of Southlake received four (4) sealed bids for the purchase and delivery of 350 kW
portable generator. Deltatek Engineering, has reviewed these bids and submits the following:
SUNBELT RENTALS
Bid submitted by Sunbelt Rentals for a lump sum of $12,593.75 is considered to be non-
responsive bid for the following reason:
Bid documents required 350 kW generator, Sunbelt Rentals submitted
25 kW generator.
I have contacted Mr. Mike Grubb this aftemoon to discuss proposed cost submitted for
the specified generator'. Mr. Mitchell acknowledged that he made an error by submitting;
25 kW generator in lieu of specified 350 kW generator. Therefore, I informed Mr. Grubb
that bid submitted by Sunbelt Rentals will be rejected as non - responsive
WAUKESHA- PEARCE INDUSTRIES INC.
Bid submitted by Waukesha- Pearce Industrial, Inc. for a lump sum of $89,330.00 is responsive
bid.. Therefore, it is our recommendation to award this purchase contract to Waukesha- Pearce
Industrial, Inca for a lump sum of $89,330,00, Based on my phone conversation with Mr, Allen
Mitchell this afternoon, he indicated that Waukesha - Pearce Industries, Inc, will honor their bid for'
a total lump sum of $89,330,00 and deliver this equipment 210 calendar days after authorization to
proceed.
Should you have any questions, please call me at 469 -374 -9800.
Sincerely,
DELTATEK ENGINEERING
%j4o / W *
Bahram Niknam, P.E.
Attachments: Bid Tabulation
14114 Dallas Parkway, Suite 480, Dallas, Texas 75254
(469) 374 -9800 Fax (469) 374.9801
email: bn @del €atekeng corn
CITY OF SOUTHLAKE
DEPARTMENT: WATER UTILRY 147 C.K.
BID TABULATION FORM
QUOTE DUE: 4.13.07
RFQ: RfQ0703A147CK700068
Farm Prepared By: DER RUSSEL
Name of Vendor
WAUKESIIA- PEARCE
Date Prepared: 4.16.1007
HOLT EQUIPMENT
INDUSTRIES, INC.
A -C SALES
SUNBELT RENTALS
JIM HUGHES
ALLEN MITCHELL
CLAUDI WADE
MIKE GRUBB
Contact Name:
972.979.1785
817306.5920
817.831.8801
817.822.2987
Contact Number:
2001 N, LOOP 12,
850 E. INDUSTRIAL,
PO BOX 7572, FT.
321 E. DALLAS, RD,
Physical Address:
IRVING, TX 75061
SAGINAW, TX 76131
WORTH, TX 76111
GRAPEVINE, TX 76051
ITEM Description:
Purchase and Delivery Services of
Trailer - Mounted Portable Generator
(Complete — As specified in Appendix
Item 1.
A)
$ 115,162.00
$ 89,330.00
S 96,955.00
$ 12,593.75
ff OIL DAYS A PTE R RECEIPT OF
ORDER:
154
210
232
10
Total:
$ 115,162.00
S 89,330.00
$ 96,955.00
$ 12,593.75
NOTE TO PURCHASING AGENT: Request award to for the following reason(s):
Low Bid Delivery Time Emergency repair
PURCHASING AGENT APPROVAL: DATE: TO CITY COUNCIL: