Item 4BCity of Southlake, Texas
MEMORANDUM
April I , 2007
To: Shana Yelverton, City Manager
From: Wade Goolsby, DPS — Chief of Police Services
Subject: Award bid to Texas Harley Davidson for the 24-month lease of seven
(7) Harley Davidson Roadking Motorcycles to be utilized by Police
Service's Traffic Division.
Action
Requested: Authorization to award a contract for the twenty-four (24) month lease of
seven (7) certified police traffic enforcement Harley Davidson motorcycles.
Background
Information: Our current lease for the Traffic Unit's motorcycles recently expired. We
have extended our current lease until a new lease can be approved but the
dealership has advised us that they no longer wish to lease motorcycles.
In March 2007, Southlake issued requests for bids for a twenty-four (24)
month lease of seven (7) Harley Davidson Roadking motorcycles. The bid
requests were sent to three Harley Davidson dealerships who indicated
their interest in leasing motorcycles to the City of Southlake. We received
one bid from Texas Harley Davidson in Bedford.
The purpose of this bid is to secure the lease of seven (7) Harley Davidson
motorcycles. The motorcycles will be utilized by the SDPS Police Services
Traffic Division for traffic enforcement, traffic direction and special events
within the City of Southlake.
Financial
Considerations: The total cost for the twenty-four (24) month lease of seven (7) Harley
Davidson Roadking motorcycles is $66,395.00. This includes unlimited
mileage and the installation of the City of Southlake owned emergency
equipment (i.e. lights, siren, radio, audio visual equipment, etc.)
Citizen Input/
Board Review: None
Legal
Review: City Attorney has reviewed and approved this bid template.
Alternatives: Deny the award and re -bid this service.
Supporting
Documents: None
Staff
Recommendation: Authorize the award of the requested bid services to Texas Harley
Davidson
Staff
Contact: Wade Goolsby, Police Chief
Timothy Slifka, Fleet Coordinator