Loading...
Item 4F City of Southlake, Texas M E M O R A N D U M March 27, 2007 TO: Shana Yelverton, City Manager FROM: Steve Polasek, Director of Community Services Approve a lease agreement extension for an additional sixty days for SUBJECT: property located at 315 and 379 Shady Oaks Lane __________________________________________________________________ Action Requested: Council consideration regarding extension of the lease agreement for property located at 315 and 379 Shady Oaks Lane with Mr. and Mrs. Ralph Evans for a period of an additional sixty (60) days, to expire on June 30, 2007. Background Information: The City presently owns approximately 6.849 acres of park land commonly described as 315 and 379 Shady Oaks Lane and leases it to Ralph and Linda Evans (and daughter Lonna Rodgers) as part of the original purchase agreement. The current lease expires on January 31, 2007, but does allow per Section 3(e) for a ninety (90) day extension per written request of the Tenant assuming they are in the process of relocating. The Evans have requested this extension per construction of their new home and intent to relocate upon its completion. Given the proposed timeframe for completion of their new residence the Evans are seeking an additional sixty (60) days extension per the attached letter. Following a review of proposed City development and use of the property it is proposed that the lease extension be considered as no conflicts for City use are evident and continued occupation of the residence and 6.849 acre site provide caretaker benefits. The Evans would continue to be responsible for mowing and maintaining the premises in a good safe condition. No other changes to the existing agreement are proposed. Financial Considerations: There are no financial considerations as a part of the proposed lease extension. Financial Impact: Reduction in maintenance costs estimated at approximately $375 for a period of sixty days. Shana Yelverton, City Manager March 27, 2007 Page 2 Citizen Input/ Board Review: Parks board reviewed and recommended (6-0) at their March 26, 2007 meeting. Previous lease agreement approved by City Council at their October 19, 2004 meeting. Commencement date of January 31, 2005. Legal Review: Other than the extension of sixty (60) days with a termination date of June 30, 2007, there are no other changes from the previous lease agreement. Proposed addendum “A” has been reviewed by the city attorney. Alternatives: Alternatives may include: Council approval as submitted Council decision not to approve Council comments and suggested changes Supporting Documents: Supporting documents include: Letter from Mr. Ralph Evans Existing lease agreement Proposed Addendum “A” Staff Recommendation: City Council consideration regarding extension of the lease agreement for property located at 315 and 379 Shady Oaks Lane with Mr. and Mrs. Ralph Evans for a period of an additional sixty (60) days, to expire on June 30, 2007. Shana Yelverton, City Manager March 27, 2007 Page 3 Shana Yelverton, City Manager March 27, 2007 Page 4 Shana Yelverton, City Manager March 27, 2007 Page 5 Shana Yelverton, City Manager March 27, 2007 Page 6 Shana Yelverton, City Manager March 27, 2007 Page 7 Shana Yelverton, City Manager March 27, 2007 Page 8 Exhibit A Shana Yelverton, City Manager March 27, 2007 Page 9 ADDENDUM A LEASE BETWEEN CITY OF SOUTHLAKE AND W. RALPH EVANS, LINDA S. EVANS, AND LONNA RODGERS Term: (1) Addendum A to the lease agreement between the City of Southlake and W. Ralph Evans, Linda Evans, and Lonna Rodgers for property located at 315 and 379 Shady Oaks Lane shall extend the lease for a period of an additional sixty (60) days to expire on June 30, 2007. Amendments. (2) This Contract may not be amended or supplemented unless such amendment or supplementation is approved in writing and signed by the City Manager or designee. IN WITNESS WHEREOF, the parties hereby have executed this Addendum in triplicate originals to be effective on the Effective Date. TENANT: CITY OF SOUTHLAKE: By: W. Ralph Evans Shana Yelverton, City Manager By: Date: Linda Evans By: Lonna Rodgers ATTEST: