Item 4ECity of Southlake, Texas
MEMORANDUM
March 27, 2007
TO: Shana Yelverton, City Manager
FROM: Steve Polasek, Director of Community Services
SUBJECT: Award bid to Quality Excavation, LTD, for Noble Oaks Park Pond
Improvements including add alternates for a total amount of $97,870.
Action Requested: Award of bid for the Noble Oaks Park Pond Improvements including add
alternates with the exception of 3A (transport of landscape boulders to be
performed by City) for a total amount of $97,870.
Background
Information: The City previously approved the design improvements to Noble Oaks
pond to include a water well, pond excavation, spillway and storm drain.
Also recommended as bid alternate items was the installation of a gazebo
and landscape improvements around the pond. The original cost estimates
provided by the project engineer for the base bid items totaled
approximately $85,000. The project was originally bid with two proposals
being received and opened on December 19, 2006. Both bids ($251,000
and $271,858, respectively) far exceeded the available funds for the
project, and were rejected due to pricing considerations primarily related
to the cost of the well.
As previously discussed, the bid was restructured to remove the well.
City staff will connect a manual water fill line to the existing irrigation
system in Noble Oaks Park to allow the addition of water to the pond
during periods of drought. The base bid includes the pond and spillway
improvements, and alternates include the pavilion (with associated
electrical and water) and landscaping.
The request for bid was advertised by the City Secretary's office and bids
were opened on February 20 2007 with two bidders responding
(includes alternates 1A -12A, excluding 3A).
Quality Excavation $40,760 $83,170 with desired alternates*
Fryer Construction $55,000 $125,016 with desired alternates
* Quality Excavation sent a letter to the engineer of record documenting
an error in their bid resulting in an increase of $14,700 to the pavilion
price. It is the opinion of Cheatham and Associates that the error was an
honest mistake. City Attorneys have reviewed the bid documents and the
information from Quality Excavation and have recommended that the
additional $14,700 is eligible to be funded though a change order
resulting in a 17.76% increase in the contract price including desired
Shana Yelverton, City Manager
March 27, 2007
Page 2
alternates. This would brim the total bid amount from Ouality
Excavation to $97,870.
Quality Excavation, LTD has performed satisfactorily on contracts of
similar size and scope and it is the recommendation of the design
engineers, Cheatham and Associates, that Quality Excavation is capable of
completing the contract requirements.
Financial
Considerations: Project funding in the amount of $99,135 is available in the fiscal year
2006 -07 SPDC operating budget.
Financial Impact: Low bid is within the budgeted amount.
Citizen Input/
Board Review: Park Board recommended approval (6 -0) at their March 26, 2007 meeting.
SPDC will consider this item at their April 3, 2007 meeting immediately
prior to City Council.
Legal Review: Legal opinion from City attorney allows correction of pricing for
Alternate I through the change order process.
Alternatives: Council review and consideration.
Supporting
Documents: Supporting Documents include:
• Bid Tabulation
• Letter from Contractor regarding pavilion quote
Staff
Recommendation: Award of bid to Quality Excavation, LTD for the Noble Oaks Park pond
improvements including add alternates (lA — 12A, excluding 3A) for an
amount of $97,870.
NOBLE OAKS POND IMPROVEMENTS
JOB MO. 1662
CHE & A SSOC IAT ES
OWNER: CITY OF SOUTHLAKE
JOB TITLE: NOBLE OAKS POND IMPROVEMENTS
PROJ. MGR: DAVID MAYES
BID DATE: February 20, 2007 JOB NO. 1662
ITEM
NQ, ITEM DESCRIPTION
1 1 UNCLASSIFIED POND EXCAVATION
4 F&I 18" DIA. CORRUGATED POLY STORM PIPE L.
5 REMOVE & DISPOSE OF EXIST. GRATE INLET L.
6 EROSION CONTROL L.
7 HYDROMULCH MIX L.
1-
S. 4.000 0.30 $1.200.00 0.15 $600.00
1,A I FURNISH & CONST. PARK PAVILION L_S, 1 11 19000.001 $19,000.001 35000.001 $85.000.00
2A ICONST. 25' ID1A. HEX SLAB W ISIX STRUCT. FOOTINGS L.S. 11 4000.001 $4,000.001 $400.00 $8 -00
3A I TRANSPO RT & INST. LANDSCAPE BOULDERS EA. 121 500.001 $6,000.001 110.001 $1,320.00
4A IF&I 3" CALIPER BALI) CYPRESS TREES EA 1 31 570X0 1 $1.710.001 721.001 $2.163.00
9A IF &[ 1 'lz ° °' DIA. ELECT. CONDUIT L. F. 1 2331 10.001 $2,330.(}0 1 17,001 $3,961.00
1QA jF,1 & CO NN ECT ELECT. PANEL BOX L. S. j 11 4000.00 $4,000.00 45DD,00 $4,540,00
11A IF&I 2" DIA. 8DR 9 POI-Y FUSED WATER PIPEIBORCNG L. F. 1 741 35-001 $2,590-001 a5ml $6,290,00
_12P IF&I 2" DIA,. SGH. 40 PVC WATER PIPE L. F. 1 2501 20.00 S5,000.001 20.001 $5,000.04
BID 'TABULATION
Quality E LTD Fryer Construction Gar.
5620 Highway 377 P. 0. Sax 76
Autre TX 76227 ,Argyle, TX 76226
PHONE: 94 V365.0800 PHONE : 9401395 -3433
FAX: 9401365 FAX. 9401464 -7669
AMT. BID: $40,760.D0 AMT. BID $55,000.00
IT Q
PLAN U
UNIT U
COST P
UNIT
COST
�. S
S30 2
23.00 $
$19.090 00 3
30.00 $
$24
= 6
600 9
9.00 $
$5,400.00 1
12.0D $
$7,200.00
- 3
3 600 0
0.70 $
$2,520.00 0
0.70 $
$2,520.00
F. 2
230 4
45.00 $
$10 350.00 7
7+6.00 $
$17,480.00
F. 2
25 4
40.00 $
$1,000.00 5
52.00 $
$1,300.00
F. 1
1 1
1200.00 $
$1,200.40 1
1000.40 $
$1,000.00
1,A I FURNISH & CONST. PARK PAVILION L_S, 1 11 19000.001 $19,000.001 35000.001 $85.000.00
2A ICONST. 25' ID1A. HEX SLAB W ISIX STRUCT. FOOTINGS L.S. 11 4000.001 $4,000.001 $400.00 $8 -00
3A I TRANSPO RT & INST. LANDSCAPE BOULDERS EA. 121 500.001 $6,000.001 110.001 $1,320.00
4A IF&I 3" CALIPER BALI) CYPRESS TREES EA 1 31 570X0 1 $1.710.001 721.001 $2.163.00
9A IF &[ 1 'lz ° °' DIA. ELECT. CONDUIT L. F. 1 2331 10.001 $2,330.(}0 1 17,001 $3,961.00
1QA jF,1 & CO NN ECT ELECT. PANEL BOX L. S. j 11 4000.00 $4,000.00 45DD,00 $4,540,00
11A IF&I 2" DIA. 8DR 9 POI-Y FUSED WATER PIPEIBORCNG L. F. 1 741 35-001 $2,590-001 a5ml $6,290,00
_12P IF&I 2" DIA,. SGH. 40 PVC WATER PIPE L. F. 1 2501 20.00 S5,000.001 20.001 $5,000.04
5620 Highway 377
Aubrey, TX 76227
940-365-0800
February 23, 2007
David Mays, Project Manager
Cheatham and Associates
2233 Aventie J 9 107
Arkngton, Texas 76006
Re: Nobles Oaks Pond Improvements Soathlake, Texas
W, DaAd Mays,
As per our conversation yesterday this Ictler will con firm the error in our bid on
above referenced project_ I used the price for i.msta'liation only and did next include
the cost of the building. The actual c %t of the building including installation would
be $ 33,7010.00. I have attached copy of sub laid received prior to fishing.
ban
Ron Davis