Item 4DCity of Southlake, Texas
M E M O R A N D U M
March 27, 2007
TO: Shana K. Yelverton, City Manager
FROM: Steve Polasek, Director of Community Services
Approve SPDC Matching Funds request in the amount of $30,000 from the
SUBJECT:
Southlake Girls Softball Association for Bob Jones Park Softball Complex
Improvements
_______________________________________________________________________
Action Requested:
City Council approval of the SPDC Matching Funds Request in the
amount of $30,000 from the Southlake Girls Softball Association for Bob
Jones Park Softball Complex Improvements.
Background
Information:
The Southlake Girls Softball Association (SGSA) is requesting SPDC
Matching Funds in the amount of $30,000 for improvements to the
Softball Complex at Bob Jones Park.
Proposed project improvements include:
Installation of additional concrete around concession area and
eight (8) concrete bench pads ($6,000)
Purchase of eight (8) new 6’ expanded metal benches ($4,000)
Purchase and installation of security lighting, playground area
lighting, and warm-up area lighting (total of 3 poles) in the central
portion of the four-plex between fields 3 & 5 and 4 & 6 ($42,900)
Purchase of master turf field surfacing material for batting cages
and pitcher warm-up area ($3,600)
Drainage improvements at batting cages ($3,500)
Total Estimated Cost = $60,000
50% Matching Funds = $30,000
The proposed improvements will: 1) provide for additional security and
usage lighting between fields and in the plaza area without resulting in an
increase in foot candles along the perimeter of the fields; 2) improve
drainage in the batting cage areas resulting in reduced maintenance and
improved use; 3) establish defined warm-up areas for pitching thus
providing added protection for spectators and reduction in fence damage;
and 4) improve the entrance walkway with the addition of seating.
Financial
Considerations:
Fiscal Year 2006-07 SPDC Matching Funds in the amount of $100,000
are budgeted and $46,950 (KSB Animated Hippo and TPWD Trail Grant
with Southlake Mounted Patrol) has been allocated to date. If approved in
Shana Yelverton, City Manager
March 27, 2007
Page 2
the amount of $30,000, an unencumbered balance of $23,050 would
remain.
Financial Impact:
Not applicable.
Citizen Input/
Board Review:
Parks Board recommended (5-0) at their March 26, 2007 meeting. The
Southlake Parks Development Corporation will consider this item at their April
3, 2007 meeting prior to City Council.
Legal Review:
Not applicable
Alternatives:
City Council review and consideration.
Supporting
Documents:
Supporting documents include:
Matching Funds Request Form
Staff
Recommendation:
City Council approval of the SPDC Matching Funds Request in the amount of
$30,000 from the Southlake Girls Softball Association for Bob Jones Park
Softball Complex Improvements.
City of Southlake, Texas
PROJECT MATCHING FUNDS REQUEST FORM
Shana Yelverton, City Manager
March 27, 2007
Page 3
PROJECT NAME: Bob Jones Park Softball Complex Improvements
Contact Person: Matt Tuggey – President, Southlake Girls Softball Association
Mailing Address: P. O. Box 92643
City: Southlake State: TX ZIP: 76092 Day Phone: 817-422-1555
Night Phone: Fax Number:
Additional Contact Person: Day Phone:
PROJECT DESCRIPTION:
Proposed project improvements include: the installation of additional concrete around concession
area and eight (8) concrete pads for benches ($6,000); the purchase of eight (8) new 6’ expanded
metal benches ($4,000); the purchase and installation of security lighting, playground area lighting,
and warm-up area lighting (total of 3 poles) between fields 3 & 5 and 4 & 6 ($42,900); the purchase
of master turf field surfacing material for batting cage and pitcher warm-up areas ($3,600); and
drainage improvements at batting cages ($3,500).
Proposed Start Date: April 2007 Projected Completion June 2007
Date:
Projected Cost: $60,000 Amount of Funds $30,000
Requested:
SPDC MATCHING FUNDS REQUEST
BOB JONES SOFTBALL COMPLEX IMPROVEMENTS
Expand Concrete
8 New Benches
Surface & Drainage
Security, Warm-up and
Improvements
Playground Area
Lighting
Pitcher Warm-up Area