Item 7BCity of Southlake, Texas
MEMORANDUM
March 14, 2007
TO: Shana Yelverton, City Manager
FROM: Sharen Jackson, Director of Finance
SUBJECT: Ordinance No. 898 -A; 15t Reading, Amend Ordinance No. 898 amending
Fiscal Year 2007 Annual Budget
Action Requested: City Council consideration of Ordinance No. 898 -A to amend the FY 2007
Annual Budget.
Background
Information: Ordinance No. 898 -A is presented to the Council to reflect the proposed
changes to the Adopted FY 2007 Annual Budget.
The amendments to the Utility Fund budget reflect an increase of
$53,000 in expenditures.
Utility Billing division jointly with Municipal Court requested
additional funds of $3,000 for temporary labor. As of April 2,
2007, City of Southlake Dispatch will be transitioned to the City of
Keller and will no longer accept payments from Southlake
residents whose water services have been turned off. This
budget request will allow the hiring of a temporary cashier to
provide approximately 8 -10 hours of extended services for Utility
Billing customers until the Tyler MUNIS software system is
integrated in FY 2008.
Water Utility division requested $50,000 to repair an unbudgeted
waterline blow -out. Completion of this repair is critical to the
distribution of water from South side of the City to the North side.
Fund integrity will be maintained, as the proposed amendments reflect
the utility fund ending fiscal year with 97 days of working capital.
The amendments to the General Fund budget reflect an increase of
$87,500 in expenditures $20,157 increase in transfers in.
As noted above, Municipal Court jointly with Utility Billing
requested additional funds of $3,000 for temporary labor. This
budget request will allow the hiring of a temporary cashier to
provide approximately 8 -10 hours of extended services for
Municipal Court customers.
DPS Support division requested an additional $12,000. This item
is the funding for the one -time payment of sick leave to 911
dispatch employees transferred to the City of Keller as of April 1,
2007. This item will only be required if Resolution No. 07 -015 is
approved by City Council.
Public works requested an additional $50,000 for engineering
review of development plans. The funds are necessary to
provide supplemental construction plan review services until the
department is able to fill the two vacant staff engineer positions.
Community Services requested an additional $9,000. This
budget amendment is necessary to fund the increase in
Southlake Sister Cities Community Services Agreement from
$1,000 to $5,000 approved on December 5, 2006, City Council
also approved a Community Services Agreement with APEX Arts
League on December 5, 2006 in amount of $5,000. The FY
2006 Adopted budget did not include funding for the APEX
agreement therefore this amendment would fund both the
increase in Sister Cities agreement and APEX agreement.
Parks and Recreation requested an additional $13,500. $8,500
is requested to replace two mowers (52" and 62" decks) with a
new 29 hp Grasshopper mower. Both mowers are in need of
engine repairs and with minimum additional funds the new
mower could be purchased in lieu of repairing the older mowers.
$5,000 is requested for overtime. Since the strike began with
Allied Waste the parks maintenance division is averaging
overtime in the amount of 10 hours each week and 10 hours
each weekend to provide tracking of service areas.
Increase in transfers of $20,157 reflects indirect cost recovery
received from the Stormwater fund.
Fund integrity will be maintained, as the proposed amendments reflect
the general fund balance at 25.01% ($6,806,812). This is within the
adopted Fund Balance Policy, which states minimum balance of 15% and
an optimum balance of 25 %.
The budget amendment to Court Technology Fund reflects an
increase of $45,000.
This request if for automated citation writers. The automated
citation writers would provide a more accurate and efficient
handling of citations. Utilizing the magnetic strip on the State
issued driver's licenses to fill in data fields will increase accuracy
of the information on citations and the ability to download the
citation information into the Court system eliminates a significant
amount of data entry that increases the risk of human error.
Fund integrity will be maintained, as the proposed amendments reflect
the fund to end the fiscal year with $220,375 in fund balance.
The budget amendment to Park Dedication Fund reflects an
increase of $16,000.
• On December 5, 2006 City Council approved an amendment to
the professional service agreement with Schrickel, Rollins, and
Associates for the schematic design of Bicentennial Park in the
amount of $16,000 to include a three - dimensional animated
flyover of the schematic design. This request will fund the
amendment to the agreement.
Fund integrity will be maintained, as the proposed amendments reflect
the fund to end the fiscal year with $291,839 in fund balance.
The budget amendment includes the Stormwater budget which
reflects total revenues of $903,500 and expenditures of $604,451.
On October 17, 2006 City Council approved Ordinances No. 900 and 909
establishing the Stormwater Drainage Utility System and establishing the
fee, respectively.
The revenues reflect a partial year of collections which includes
$579,500 and $304,000 for residential and commercial
respectively and $20,000 for interest income.
The expenditures includes $82,745 for personnel cost to hire an
engineer and temporary labor for cleaning drainage facilities and
litter abatement. $240,549 for operational cost which includes
$34,694 for professional services for surveying and geo- technical
cores for defined localized projects, $67,000 for engineering
services, $104,780 for drainage materials and the remaining
$34,075 for miscellaneous tools and other operational items for
storm water division. Capital cost of $226,000 for the purchase
of a new gradall to grade drainage channels and roadside
ditches. The remaining expenditures of $55,157 included in
transfers out consist of $35,000 transferred to the CIP fund for
the purchase of ROW and $20,157 transferred to the General
Fund for indirect cost.
Fund integrity will be maintained, as the proposed budget items reflect
the fund to end the fiscal year with $409,363 in fund balance.
Considerations: Outlined above
Citizen Input!
Board Review: A Public Hearing is scheduled for April 3, 2007
Legal Review: None required
Alternatives: Approve, deny or modify
Supporting
Documents: Ordinance No. 898 -A
Fund Summaries for budget amendments
Staff
Recommendation: Approval of Ordinance No. 898 -A
ORDINANCE NO. 848 -A
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, REVISING BUDGET FIGURES FOR FISCAL YEAR
2006 -07 BEGINNING OCTOBER 1, 2006, AND TERMINATING
SEPTEMBER 30, 2007, AND MAKING APPROPRIATIONS FOR EACH
DEPARTMENT, PROJECT AND ACCOUNT; REPEALING CONFLICTING
ORDINANCES; PROVIDING A SAVINGS AND SEVERABILITY CLAUSE;
AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Manager has prepared a revision of certain figures in the 2006 -07 budget which was
approved by City Council with Ordinance No. 898 on September 19, 2006, and submitted same to the City Council;
and,
WHEREAS, a copy of said amendment is attached hereto as Exhibit "A" and incorporated herein for all
purposes; and
WHEREAS, the City Council has studied the Budget Amendment and has determined that the Budget
Amendment attached hereto is in the best interest of the City.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS:
Section 1. That all of the above premises are found to be true and correct and are incorporated into
the body of this Ordinance as if copied in their entirety.
Section 2. That the revised figures, prepared and submitted by the City Manager for the 2006 -07
budget, be, and the same are hereby, in all things, approved and appropriated, and any necessary transfers between .
accounts and departments are hereby authorized, approved, and appropriated.
Section 3. That the Budget Amendment attached hereto as Exhibit "A" and incorporated herein for
all purposes is adopted for the Fiscal Year beginning October 1, 2006, and ending September 30, 2007; and there is
hereby appropriated from the funds indicated such projects, operations, activities, purchases and other expenditures
as proposed in the Budget Amendment.
Section 4. That the City Manager has determined that there are revenues available for appropriation
in excess of those estimated in the 2006 -07 approved budget.
Section 5. That any and all ordinances, resolutions, rules, regulations, policies or provisions in
conflict with the provisions of this Ordinance are hereby repealed and rescinded to the extent of conflict herewith.
Section 6. If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or
application thereto any person or circumstances is held invalid or unconstitutional by a Court of competent
jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance; and the City
Council hereby declares it would have passed such remaining portions of this Ordinance despite such invalidity,
which remaining portions shall remain in full force and effect.
Section 7. That the necessity of adopting and approving a proposed budget for the next fiscal year as
required by the laws of the State of Texas requires that this Ordinance shall take effect iiumediately from and after its
passage, and it is accordingly so ordained.
PASSED AND APPROVED on first reading this day of 12007.
ATTEST:
Lori Farwell
City Secretary
Andy Wambsganss, Mayor
PASSED AND APPROVED ON second reading this day of , 2007.
ATTEST:
Andy Wambsganss, Mayor
Lori Farwell
City Secretary
APPROVED AS TO FORM:
City Attorney
Date:
Adopted:
Effective:
EXHIBIT A
UTILITY FUND
2006 -07 Budget Amendment
03:44 PM
0311407
REVENUES
Miscellaneous
Interest income
Water Sales - residential
Water Sales - commercial
Sewer Sales
Sanitation Sales
Other utility charges
Total Revenues
EXPENSES
Debt Service
Utility Billing
Water
Wastewater
Sanitation
Total Expenses
Net Revenues
Transfers In
Developers Contributions
Transfers Out
Total Other Sources (Uses)
Net Change in WIC Components
Beginning working capital
Ending fund balance
No. of days working capital
$ Increase/
20.06 07
2046
(Decrease)
% Increase/
Adopted
Amended
Adopted
- Decrease
$1,02,500'
$102;50fl
$0
0.0%
100000
0
0.0%
10,200,000
1.0200,000.;
0
0.0%
2;80p,004
2 "800.000:
0
0.0%
3,700
3700A09;s
0
0.0%
960,000.`
960,{100
0
0.0%
285.500
285:500
0
0.0%
$98,148,000
$18,148,000
$0
0.0%
5;416,199:
54161991
0
0.0%
355,863'
35B,863'
3,000
0.8%
9,;551 ;024:;
9, 601,024;;
50,000
0.5%
1,;922,268
1;922,268 `
0
0.0%
754,500
754,500 "'
0
0.0%
$17;999,$54::
$1$,052,859'
$53,000
0.3%
95:146
$50,000'
$504'000
0
27r 5.595)
271 5.595)
0
32
4$223.5951
$¢
Sn
$4.;914,292;
$4
0
� `
- $4.783.763
r9s3•o °o>•
98 '
'97
EXHIBIT A
GENERAL FUND
2006 -07 Budget Amendment
03:44 PM
03114107
REVENUES
Ad Valorem Taxes
Sales Tax
Franchise Taxes
Fines
Charges for Services
Permits /Fees
Miscellaneous
Interest Income
Total Revenues
EXPENDITURES
City Secretary
Human Resources
City Manager
Support Services
General Gov. Total
Finance
Municipal Court
Teen Court
Finance Total
Fire
Police
Public Safety Support
Building Inspections
Public Safety Total
StreetslDrainage
Public Works Admin
Public Works Total
Planning
Planning Total
Economic Development
Economic Dev. Total
Community Services
Parks and Recreation
Library Services
Community Svcs. Total
Total Expenditures
Net Revenues
Lease Proceeds
Transfers In
Transfers Out
Total Other Sources (Uses)
Beginning Fund Balance
Residual Equity Transfer
Ending Fund Balance
Fund balance percentage
$ lncreasel
2006 -07
2006 Q7' '
(Decrease)
%increase!
Adopted :!
mended.:
- Decrease
$12,953 76
$12,953,276
$0
0.0%
7 952 000 ,
7 952,000.''
0.0%
2186723
2, "88,723:
0.0%
1 216;1700.
1 21p,012
0.0%
729,fi12
729,612,
-
0.0%
1,667,960-
1,667,913
0.0%
484,906
464;966.;
-
0.0
250M
250„0D0
0.0%
$27,442,337
$27 442,537,;
$0
0.0%
$353,920
$351;920;
$0
0.0%
3B2,214
382,214:;
0.0%
585,752
585,752
0A%
37.78340,
3778,90
-
0.0%
5 "096 786
5 098 19S
$
0.0%
965,864-
965 --
OA%
539 OB9 .
534;089.
3,000
0,6%
118,224
118;224
101
16!5!77
1618177'
3000
0.2%
3,B02;935 ..
3'$02,935
D.0%
5,600,222
5,600,222
0.0%
1,503,609 -,
1,515,609.;
12,000
0.8%
719.370
719.3.70
0.0%
011.626,136
$11,638,136
12 000
0.1%
1,389,732
1 5P%7 32 +
0.0%
' 925:989
9751969
50,000
5.4%
.....1 2L515 721 :
$2,666j21 ;,
$50,001)
2.0%
931,298
931298
0.0%
931496
931298
$00
0.0%
391541 .
391.541 -'
-
0.0%
391541
$391 ';
$00
0.0%
515,061:
524,081,
9,000
1.7
3,856,202,
3,959,702 -`
13,500
0.3%
480.165
480.165 -
D.D %
4 951,428
$4
$22,50 0
0.5%
$27129,497
$27 216'997 E
$87,500
0.3%
3 3:t} 0
$225.54Q
($97,500
275,595
295,752
20,157
($1.7001000)
($1.700:000)
. f$1.4a4.405t
($1.404.2485
20!57
37,985,520
$7,985,520
$0
-�: 56.874.155
$0•
'�: 36806.812
($67.3431
ILL 25.34%
25,01 %
EXHIBIT A
COURT TECHNOLOGY
2006 -07 Budget Amendment
43.45 PM
03/14707
REVENUES
Fines and forfeitures
Interest
Total Revenues
EXPENDITURES
Personnel
Operations
Capital
Total Expenditures
Net Revenues
Transfers but
Total Other Sources (Uses)
Beginning Fund Balance
Ending Fund Balance
f
$ Increase/
2(3D6 -07'
20 06 fl7
(Decrease)
%Increase!
Adopted
Amended
Adopted
- Decrease
$0
$40 '000'
$40,000
100.0%
0
A4 000
4.000
100.0%
$44,000
100.0%
$0
$0``
$0
0.0%
0 '
$0 _
0
0.0%
4 fl fl ;
45.000
1 MG%
$0
$0,9011)
$45,000
100.0%
fl
U.
0
Sb i
Q
o .
$221].3.7
0
SPECIAL REVENUE FUND
Park Dedication
2006 -07 Budget Amendment
03:45 PM
03!14107
REVENUES
Permits /Fees
Miscellaneous
Interest
Total Revenues
EXPENDITURES
Parks and Recreation
Park Improvements
Land
Total Expenditures
Net Revenues
Bond proceeds
Transfer to other funds
Total Other Sourcesl(Uses)
Beginning Fund Balance
Ending Fund Balance
$ Increase/
2006-07
2006-07. :'
(Decrease)
% Increase/
Adopted
Amended.....:'
Adopted
- Decrease
$60
$60,000"
$0
0.0%
.0 !
A
0
0.0%
15.;000 -'
15 =0 i
0
0.0%
`$76,000
$76,000'
$0
0.0%
0
0.0%
327 Q00
:343,D00!
16,000
0,0%
fl"
o
0
0.0%
$327,000'
$343,000'
$16,000
0.0%
$0
.'
$0
...$55.9j839.
'$559,839 °',
$0
EXHIBIT A
STORMWATER
2006 -07 Budget Amendment
03,45 PM
03114107
REVENUES
Stormwater - residential
Stormwater - commercial
Interest
Total Revenues
EXPENDITURES
Personnel
Operations
Capital
Total Expenditures
Net Revenues
Transfers Out
Proceeds from C.O. Sale
Total Other Sources (Uses)
Beginning Fund Balance
Ending Fund Balance
$ Increase/
2006 -
200647
(Decrease)
% Increase/
/� ppted
Amended,
Adopted
Decrease
$D
$579;500
$579,500
100.0%
D
3042000
304,000
100.0%
0
20.000
20,000
100.0%
$0
$903,690'
$903,500
100.0%
$fl
$82;745';
$82,745
100.0%
?$0
$240,5491
240,549
100.0%
2261300
226,0
100.0%
i$0
$649,294:
$549,294
100.0%
$0 ;
$354:24fi 1
$364,2
5x;157
55,157
0
0
$55:157
1 7
$0
$0'
0