2010-09-13 CITY OF
SO LAKE
PARKS AND RECREATION BOARD MEETING: SEPTEMBER 13, 2010
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
Parks and Recreation Board Members present: Chair John Slocum; Secretary Julie
Landesberg and Board Members Margaret Adams, Sherry Berman, Elaine Cox, Gregg
Formella, Tina Wasserman and Randy Williamson
Parks and Recreation Board Members absent: Kevin Smith
Staff present: Director of Community Services Chris Tribble, Deputy Director of Community
Services Kerry McGeath and Assistant to the Director Candice Sanders
Agenda Item No. 1. Call to order. The meeting was called to order by Chair Slocum at 7:03
p.m.
REPORTS /CONSENT AGENDA:
Agenda Item No. 2. Administrative Comments:
A. Oath of Office — New Parks Board member Randy Williamson recited the oath of
office
B. Construction Management Report — Staff reviewed the Report and answered
questions about the roundabout, 1709 medians, Dove Trail, Bicentennial Park
and North Park projects.
C. S.W.A.T. (Southlake Working As A Team) Event at Bob Jones Nature Center &
Preserve — S.W.A.T.. a grassroots movement of Southlake churches,
businesses, organizations and residents, hosted a community workday at the
Bob Jones Nature Center & Preserve Saturday, August 28. Approximately 100
volunteers and staff worked weeding flowerbeds, distributing mulch, trimming
brushes and trees and picking up trash at the nature center and preserve. The
event drew coverage from Channel 8 and the Southlake Journal. Another
S.W.A.T. initiative is planned in October or November.
Consent items were acted upon individually.
Agenda Item No. 3A. Consent: Approval of the minutes from the Joint City
Council /SPDC /Parks and Recreation Board meeting August 2, 2010 — There were no
corrections to the minutes.
Motion was made to approve August 2, 2010 joint meeting minutes as presented.
Motion: Wasserman
Approved by Parks Board 10/11/10
Second: Berman
Ayes: Adams, Berman, Cox, Landesberg, Slocum, Wasserman
Nays: None
Abstain: Williamson and Formella (Not board members at that meeting)
Approved: 6 -0 -2
Agenda Item No. 3B. Consent: Approval of the minutes from the Joint SPDC /Parks and
Recreation Board meeting August 9, 2010 — There were no corrections to these minutes.
Agenda Item No. 3C. Consent: Approval of the minutes from the regular Parks and Recreation
Board meeting August 9, 2010 — A correction was made to the minutes in the action section of
Item 5C. Landesberg voted nay and the motion was approved 5 -1.
Motion was made to approve Item 3B, the minutes of the Joint SPDC /Park meeting held
August 9 as presented, and to approve Item 3C, the regular Parks Board meeting held August
9, 2010, as amended.
Motion: Landesberg
Second: Cox
Ayes: Adams, Berman, Cox, Formella, Landesberg, Wasserman
Nays: None
Abstain: Slocum and Williamson (not present at that meeting)
Approved: 6 -0 -2
Agenda Item No. 3D. Consent: Absence of Parks and Recreation Board members — The
Board considered the absence of Park Board member Elaine Cox from the Joint
CC /SPDC /Parks Board meeting held August 2, 2010 and the absences of Park Board
members John Slocum, Kevin Smith and Randy Williamson from the Joint SPDC /Parks Board
and regular Parks Board meetings held August 9, 2010.
Motion was made to excuse the absences of the Park Board members as presented.
Motion: Berman
Second: Landesberg
Ayes: Adams, Berman, Cox, Formella, Landesberg, Slocum, Wasserman and
Williamson
Nays: None
Abstain: None
Approved: 8 -0
Agenda Item No. 3E. Consent: Recommendation to City Manager regarding request for a
variance to allow wine at the Bob Jones Nature Center & Preserve during the Bob Jones
Nature Center Board of Directors fundraising event, Naturally Sweet, on Saturday, November
6, 2010 — The request from the Bob Jones Nature Center Board organization (BJNCO) is for a
variance to Southlake City Code and Park Rules which prohibit alcoholic beverages in City
parks. The variance would allow wine to be sold at the BJNCO annual fundraising event at the
BJNCP November 6, 2010. The Park Board must make a recommendation to the City
Manager. If granted, the Bob Jones Nature Center Board will add the City of Southlake as an
Additional Insured in the amount of $1,000,000 for the date of the event and obtain a
temporary permit from TABC in order to sell wine.
Approved by Parks Board 10/11/10
Debra Edmondson, President, and Emily Galpin, BJNCO, were present in support of the
variance request and were available to answer questions.
The Board discussed the variance and recommended that an off -duty police officer be hired
during the event at the Nature Center.
Motion was made to recommend approval of the variance to allow wine at the November 6,
2010 Naturally Sweet fundraiser event at the Nature Center; adding the requirement to have
an off -duty police officer on site during the event.
Motion: Adams
Second: Berman
Ayes: Adams, Berman, Cox, Formella, Landesberg, Slocum, Wasserman and
Williamson
Nays: None
Abstain: None
Approved: 8 -0
REGULAR AGENDA:
Agenda Item No. 4. Public Forum.
John Smook, 602 Stafford Drive, Southlake, Southlake Saints soccer coach, addressed the
Board regarding the Southlake Saints soccer team and access to Bob Jones Park fields.
Public Forum was closed.
Agenda Item No. 5A. Consider: Recommendation on name for City park currently known as
North Park — Names for the new park were solicited from the public mid -July through August
27, 2010. Ten responses were received from the public offering nineteen (19) names. The
suggestions were: White Dove Park, The Rainbow Park, North Park, Dove Corners, Southlake
Commons, Champions Fields, Victory Gardens, Victory Corners, Carroll Yards, Champions
Corners, Samantha Park, Harold Knight Park, H. D. Murphy and Edward Bryant Wheeler Park,
Rich Coccaro Lacrosse Field and Sports Complex, North Park — Stebbins Sports Complex,
Brian Park, Brian Ross Park, WC McPherson Park, and Longhorn Park.
During discussion, the selection was narrowed to two names (North Park and Longhorn Park).
Subsequently, it was suggested to combine a couple of the names and create North Park
Sports Complex. The Board decided to eliminate North Park and recommend North Park
Sports Complex.
Motion was made to recommend North Park Sports Complex.
Motion: Cox
Second: Williamson
Ayes: Adams, Cox, Formella, Wasserman and Williamson
Nays: Berman, Landesberg and Slocum (preferred Longhorn Park)
Abstain: None
Approved: 5 -3
Approved by Parks Board 10/11/10
Agenda Item No. 5B. Consider: Recommendation on SPDC Matching Funds request from
SDCA in the amount of $218,273 for the Safety Town project — Southlake DPS Citizens
Association (SDCA) requested matching funds in the amount of $218,273 for construction of
the first section of Safety Town located west of the DPS facility off Randol Mill Drive and
Southlake Boulevard. Funding is available in the FY 2010 SPDC Matching Funds budget.
This request is unique in that SDCA proposed to match "in- kind" materials and labor donated
by several construction contractors as part of the matching funds. The Board discussed the
request.
Motion was made to recommend approval of SPDC Matching Funds request from SDCA in
the amount of $218,273 for Safety Town, subject to SPDC establishing guidelines on the use
of "in- kind" donations for matching funds requests.
Motion: Wasserman
Second: Berman
Ayes: Adams, Berman, Cox, Formella, Landesberg, Slocum, Wasserman and
Williamson
Nays: None
Abstain: None
Approved: 8 -0
Agenda Item No. 5C. Consider: Recommendation on SPDC Matching Funds request from
Southlake Senior Funding, Inc. (SSFI) in the amount of $65,000 for the purchase of a
handicap accessible bus — Southlake Senior Funding, Inc. (SSFI) requested matching funds in
the amount of $65,000 for the purchase of a handicap accessible bus for transportation of
participants registered in the City's Senior Services and Parks and Recreation Services
programs, events, and activities. SSFI presented a grant request to the Amon Carter
Foundation to assist in raising the funds. If approved, funds from the unencumbered balance
of the FY 2010 SPDC Matching Funds budget and proposed FY 2011 Matching Funds budget
will be used to purchase the bus. This item was discussed by the Board.
Motion was made to recommend approval of SPDC Matching Funds request from SSFI in the
amount of $65,000 to purchase a bus.
Motion: Berman
Second: Cox
Ayes: Adams, Berman, Cox, Formella, Landesberg, Slocum, Wasserman and
Williamson
Nays: None
Abstain: None
Approved: 8 -0
Agenda Item No. 5D. Consider: Election of Parks and Recreation Board Officers for FY 2010-
11 — Park Board considered nominations for the Chairman, Vice Chairman, and Secretary
positions.
Motion was made to elect John Slocum as Chairman, Tina Wasserman as Vice Chair and
Julie Landesberg as Secretary.
Motion: Cox
Second: Berman
Approved by Parks Board 10/11/10
Ayes: Adams, Berman, Cox, Formella, Landesberg, Slocum, Wasserman and
Williamson
Nays: None
Abstain: None
Approved: 8 -0
Agenda Item No. 6. Discussion. There were no items on this agenda.
Agenda Item No. 7. Adiournment.
Motion was made to adjourn the meeting at 9:22 p.m.
Motion: Cox
Second: Berman
Ayes: Adams, Berman, Cox, Formella, Landesberg, Slocum, Wasserman and
Williamson
Nays: None
Abstain: None
Approved: 8 -0
., Chair an
- . nd Recreation Board
r ctor
Community Services Department
Approved by Parks Board 10/11/10