Item 4C%_11Y OI avulnlaKC, I CX.AS
MEMORANDUM
March 13, 2007
TO: Shana Yelverton, City Manager
FROM: Kevin Hugman, Director of Human Resources
SUBJECT: Resolution, No. 07 -015, Authorize a one -time payment of accrued sick leave to 911
Dispatch employees transferred to the City of Keller as of April 1, 2007.
Action Requested: City Council consider Resolution No. 07 -015, authorizing a one -time payment
of accrued sick leave to 911 Dispatch employees transferred to the City of
Keller as of April 1, 2007.
Background
Information: The City of Southlake has entered into an agreement with the city of Keller to
provide regional dispatch services to citizens of Southlake and Keller. The
regional dispatch center will be operated by Keller and therefore, all Southlake
911 Dispatch operators will transfer employment to Keller as of April 1, 2007.
Following a series of meetings between Southlake and Keller staff, including a
representative committee of affected employees, Keller has provided an
employment package of benefits to the affected Southlake employees.
As part of the benefits offered to transferring Southlake employees, each will
receive an immediate 40 hours of sick leave balance, and then accrue sick
leave at 8 hours per month thereafter. Some Southlake employees have
substantial sick leave balances that ordinarily would be forfeited upon
separation from employment. Under current Southlake Personnel Policies and
Procedures, Chapter b `Benefits," Section 3 "Sick Leave" employees are not
eligible for payment of accrued sick leave at time of separation unless the
employee:
1. (a) retires from City employment under the City sponsored program
and is immediately eligible to receive retirement payments; and (b) has
at least ten (10) years of continuous employment with the City of
Southlake; or
2. separates from employment for any reason except for involuntary
termination, with twenty (20) or more years of continuous full -time
service.
Any payment of accrued sick leave is limited to four hundred (400) hours.
Since the affected 911 Dispatch employees are being separated for business
reasons, equivalent to a Reduction in Force (RIF), some hardship may be
experienced by employees who will no longer have a substantial sick leave
balance in the event of a significant illness or injury, or maternity leave.
NOTE: One employee affected will transfer employment two (2) months
short of the 20 -year continuous service requirement. This employee's situation
has been discussed with City Council before and it was indicated that this
Shana Yelverton, City Manager
March 13, 2007
Page 2
employee would be paid for accrued sick leave as if she were separating with
20 years service. The additional cost to include the other 911 Dispatch
employees is approximately $1,250.
This resolution, if approved, will apply to all 911 Dispatch employees being
transferred to city of Keller employment.
Financial
Considerations: The proposed resolution would provide for a payment of accrued sick leave
balances on March 30, 2007, less 40 hours (equivalent to the balance credited
by Keller) and not to exceed four hundred (400) hours.
Estimated cost would be approximately $10,250 based on current sick leave
balances. This includes the 400 hour sick leave payment to the one employee
with 19.8 years of service previously discussed with City Council.
Citizen Input/
Board Review: N /A.
Legal Review: The City Attorney has reviewed the applicable documents.
Alternatives: Changes as may be desired by City Council.
Supporting
Documents:
• Resolution No. 07 -015
Staff
Recommendation: City Council approve Resolution No. 07 -015, authorizing a one -time payment
of accrued sick leave to 911 Dispatch employees transferred to the City of
Keller as of April 1, 2007.
Staff Contact: Kevin Hugman, Director of Human Resources (817 -748 -8193)
City of Southlake. Texas
RESOLUTION NO. 07-015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, AUTHORIZING A ONE -TIME PAYMENT OF
ACCRUED SICK LEAVE TO 911 DISPATCH EMPLOYEES
TRANSFERRED TO THE CITY OF KELLER AS OF APRIL 1, 2007.
WHEREAS, the City of Southlake (the "City ") has entered into an agreement with the
city of Keller to provide regional dispatch services to citizens of Southlake and Keller resulting
in all Southlake 911 Dispatch operators being transferred to city of Keller employment effective
April 1, 2007; and
WHEREAS, current City Personnel Policies and Procedures Chapter 6 `Benefits,"
Section 3 "Sick Leave," provides only for payment of accrued sick leave, up to 400 hours
maximum, in the event (a) an employee retires from the City with ten (10) years of service, OR
(b) the employee separates employment with twenty (20) or more years continuous service; and
WHEREAS, the separation of employment with the City of Southlake is the result of a
business related decision equivalent to a Reduction in Force (RIF); NOW
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, THAT:
Section 1 : The City authorizes a one -time payment of accrued sick leave to 911 Dispatch
employees being transferred to city of Keller employment on April 1, 2007, subject to the
following criteria:
(a) Payment will be made for Sick Leave hours accrued as of March 30, 2007, less 40 hours
(equivalent to the number of hours provided to each Southlake employee upon hire by
Keller on Aril 1, 2007); and
(b) Payment for accrued sick leave will not exceed four hundred (400) hours.
Section 2 . The City Manager is authorized to reimburse the following employees for their
accrued sick leave balances as described above. Such compensation will be paid from the City's
General Fund balance with issuance of final paycheck.
Resolution No. 07 -015
Page 2
Section 3 : This resolution shall become effective after its passage and adoption by the City
Council.
PASSED AND APPROVED THIS THE DAY OF .2007.
Andy Wambsganss, Mayor
ATTEST:
Lori Farwell, City Secretary
N:1Human Resources \Director\CCOUNCILIFY06- 07\Res No. 07 -015, Sick leave pay - dispatchers 2007- 03- 13.DOC