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Item 4ACITY OF SOUTHLAKE REGULAR CITY COUNCIL MEETING MINUTES: FEBRUARY 20, 2007 LOCATION :1400 Main Street, Southlake, Texas Council Chambers in Town Hall CITY COUNCIL PRESENT : Mayor Andy Wambsganss, Mayor Pro Tem Carolyn Morris, Deputy Mayor Pro Tem John Terrell, and Councilmembers Laura K. Hill (arrived at 5:43 p.m.) Gregory Jones, Virginia M. Muzyka, and Vernon Stansell. CITY COUNCIL ABSENT :None. STAFF PRESENT :City Manager Shana Yelverton, Assistant City Manager Jim Blagg, Assistant to the City Manager Ben Thatcher, Community Relations Officer Pilar Schank, Manager of Information Services Gary Gregg, Audio Visual Systems Technician Pam Jordan, Director of Community Services Steve Polasek, Chief of Fire Services Robert Finn, Police Captain Russell Daniels, DPS Analyst / Emergency Manager Ross Korkmas, Library Administrator Kerry McGeath, Economic Development Director Greg Last, Finance Director Sharen Jackson, Vehicle Fleet Coordinator Tim Slifka, Director of Human Resources Kevin Hugman, Director of Planning Ken Baker, Chief Planner Jayashree Narayana, Director of Public Works Robert H. Price, Deputy Director of Public Works Gordon Mayer, Public Works Operations Manager Chuck Kendrick, City Attorney E. Allen Taylor, and City Secretary Lori Farwell. WORK SESSION: Agenda Item No. 1. Call to order. The work session was called to order by Mayor Wambsganss at 5:07 p.m. Agenda item No. 2. Invocation. Margy Gore from Good Shepherd Catholic Church gave the invocation. Mayor Wambsganss led the Pledge of Allegiance. Mayor Wambsganss commented th on the final event of the 50 Anniversary celebration and thanked everyone for attending and making it a success. The Hall of Fame event honored current and former elected officials and was held prior to the City Council meeting. Agenda Item No. 3. Comprehensive Plan update process. Director Baker presented this item to Council. Agenda Item No. 4. Community emergency notification update. DPS Analyst / Emergency Manager Korkmas presented this item to Council. Agenda Item No. 5. Discussion of all items on tonight’s meeting agenda. City Council reviewed the consent agenda items with city staff. Item 4I was removed from the consent agenda. The work session ended at 5:35 p.m. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2007 Page 1 of 7 REGULAR SESSION: Agenda Item No. 1. Call to order. The regular session was called to order by Mayor Wambsganss at 5:35 p.m. Agenda Item No. 2A. Executive Session. Mayor Wambsganss announced City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551.071, Consultation with attorney; and Section 551.087, deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 5:35 p.m. Executive Session began at 5:50 p.m. and ended at 7:03 p.m. Agenda Item No. 2B. Reconvene. Mayor Wambsganss reconvened the regular meeting at 7:12 p.m. and asked if any action was necessary from Executive Session. No motion was necessary. Agenda Item No. 3A. Mayor’s Report. Mayor Wambsganss announced upcoming meetings and events. Agenda Item No. 3B. City Manager’s Report. No report was given. Agenda Item No. 3C. Financial Report. Director Jackson presented this item to Council. CONSENT AGENDA: Consent agenda items are considered to be routine by the City Council and are enacted with one motion. Agenda Item No. 4A. Approve the minutes from the February 6, 2007, regular City Council meeting. A presentation was not made on this item. Agenda Item No. 4B. Excuse members of the City Council and of the Planning and Zoning Commission for absences from meetings. Councilmember Stansell was absent from the February 6, 2007, City Council meeting and Commissioners C.D. Peebles and Michael Springer were absent from the February 8, 2007, Planning and Zoning Commission meeting. Agenda Item No. 4C. Resolution No. 07-005, Call the May 12, 2007, General Election and authorize joint election agreements with Tarrant County Elections Administration and Carroll Independent School District. A presentation was not made on this item. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, CALLING FOR A GENERAL ELECTION TO BE HELD ON MAY 12, 2007; DESIGNATING A POLLING PLACE; ESTABLISHING AN ELECTION PRECINCT WITHIN THE CITY; APPOINTING AN ELECTION JUDGE AND AN ALTERNATE ELECTION JUDGE; ESTABLISHING PROCEDURES FOR EARLY VOTING; AGREEING TO CONDUCT THE ELECTION JOINTLY WITH CARROLL INDEPENDENT SCHOOL DISTRICT; AUTHORIZING THE EXECUTION OF A CONTRACT FOR ELECTION SERVICES WITH TARRANT COUNTY ELECTIONS ADMINISTRATION; AUTHORIZING THE CITY SECRETARY TO MAKE SUBMISSIONS TO THE UNITED STATES JUSTICE UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2007 Page 2 of 7 DEPARTMENT FOR PRE-CLEARANCE APPROVAL; ESTABLISHING OTHER PROCEDURES FOR CONDUCTING THE ELECTION; ESTABLISHING A DATE FOR CANVASSING RETURNS; ESTABLISHING A DATE FOR A RUN-OFF ELECTION, IF NECESSARY; AND PROVIDING AN EFFECTIVE DATE. Agenda Item No. 4D. Authorize a Professional Services Agreement with Freese and Nichols, Inc., to provide engineering services for a water supply line from the Pearson Ground Storage Tanks to the T.W. King Pump Station, authorize staff to execute said agreement and take any necessary action. Director Price answered questions about this item during the work session. Agenda Item No. 4E. Approve a Tower Lease Agreement with Verizon Wireless for cellular antennas to be located on the Miron Water Tank, authorize staff to execute said agreement and take any necessary action. A presentation was not made on this item. Agenda Item No. 4F. Authorize purchase of vehicles from Dallas Dodge for $149,404. A presentation was not made on this item. Agenda Item No. 4G. Authorize purchase of vehicles from Philpott Motors for $323,126. A presentation was not made on this item. Agenda Item No. 4H. Resolution No. 07-009, Oppose House Bill 651, support repeal of gas reliability infrastructure program (GRIP) statute, and join cities for reasonable gas rates. A presentation was not made on this item. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, OPPOSING H.B. 651; SUPPORTING REPEAL OF GAS RELIABILITY INFRASTRUCTURE PROGRAM (GRIP) STATUTE AND JOINING CITIES FOR REASONABLE GAS RATES. st Agenda Item No. 4I. Ordinance No. 904, 1 Reading, an Ordinance Amending Chapter 5, Businesses, of the Southlake City Code by adding Article VIII, valet parking on public streets and rights-of-way. This item was removed from the consent agenda and considered by City Council on the regular agenda. nd Agenda Item No. 4J. Ordinance No. 480-512, 2 Reading, (ZA06-189), Zoning Change and Site Plan for proposed Southlake Design Center located at 280 Commerce Street. Current Zoning: S- P-1 Detailed Site Plan District. Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #7. This item has been requested to be tabled to the March 6, 2007, City Council meeting. st Agenda Item No. 4K. Ordinance No. 480-514, 1 Reading, (ZA06-169), Zoning Change and Site Plan for Calloway's Nursery located at 310 East Southlake Boulevard. Current Zoning: AG Agricultural District. Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #10. This item was withdrawn by the applicant. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2007 Page 3 of 7 Motion was made to approve consent agenda items 4A; 4B; 4C; 4D; 4E; 4F; 4G; 4H; to table item 4J to the March 6, 2007, City Council meeting; and to withdraw item 4K as requested by the applicant. (Item 4I was removed from the consent agenda and considered on the regular agenda.) Motion: Terrell Second: Muzyka Ayes: Hill, Jones, Morris, Muzyka, Terrell, Stansell, Wambsganss Nays: None Approved: 7-0 REGULAR AGENDA: Agenda Item No. 5. Public Forum. Mayor Wambsganss opened the public hearing. Greg Standerfer, 201 Sheffield Court, Southlake, Texas, spoke to Council about a new local business, Truluck’s Restaurant, who just opened in Southlake. He said they are a wonderful addition to Town Square. Paul Sullivan, President of Dragon Youth Football organization, and fellow organization member Bill Vaughn discussed the need for fields for youth football. Agenda Item No. 6A. Resolution No. 07-008, (ZA06-184) Specific Use Permit for a telecommunications antenna located at 340 Miron Drive. Current Zoning: B-1 Business Service Park District. SPIN Neighborhood #8. Director Baker presented this item to Council. Applicant Doug Henderson, 3602 Lake Champlain, Arlington, Texas, represented Sprint/Nextel and made a presentation and answered Council’s questions. Property owner Chris Prescott, 4613 Sandera Lane, Flower Mound, Texas, answered Council’s questions. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR TELECOMMUNICATIONS TOWERS, ANTENNAS, AND ANCILLARY BUILDINGS ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, BEING LEGALLY DESCRIBED AS LOT 3R5, BLOCK 1, MIRON ADDITION, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A”, AND AS DEPICTED ON THE APPROVED CONCEPT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B” AND PROVIDING AN EFFECTIVE DATE. No one spoke during the public hearing. Motion was made to approve Resolution No. 07-008, (ZA06-184) Specific Use Permit for a telecommunications antenna located at 340 Miron Drive subject to the following conditions in addition to the conditions placed on the MetroPCS antenna approval and the Planning and Zoning Commission motion (specifically requiring an 8’ wall on all four sides of the property); requiring maintenance of the landscaping at least once a week in summer, during the growing season, as approved for the White Chapel Boulevard site; requiring replacement of dead vegetation on an on-going basis; requiring a concrete driveway with curb and gutter for access to UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2007 Page 4 of 7 the compound from Miron Drive; requiring that no permits be approved until all conditions are met; and subject to Concept Plan Review Summary dated February 2, 2007, approving the requested variances. Motion: Terrell Second: Muzyka Ayes: Hill, Jones, Morris, Muzyka, Terrell, Stansell, Wambsganss Nays: None Approved: 7-0 Agenda Item No. 6B. ZA07-014, Revised Site Plan for Miron Grove Office Park located at 300 Miron Drive. Current Zoning: S-P-2 Generalized Site Plan District. SPIN Neighborhood #8. Director Baker presented this item to Council. Applicant Tim Thompson from Realty Capital, 99 Main Street, Suite 200, Colleyville, Texas, made a presentation and answered Council’s questions. No one spoke during the public hearing. Motion was made to approve ZA07-014, Revised Site Plan for Miron Grove Office Park located at 300 Miron Drive, subject to the recommendations of the Planning and Zoning Commission and subject to Site Plan Review Summary No. 1, dated February 2, 2007. Motion: Jones Second: Terrell Ayes: Hill, Jones, Morris, Muzyka, Terrell, Stansell, Wambsganss Nays: None Approved: 7-0 st Agenda item No. 7A. Ordinance No. 480-513, 1 Reading, (ZA06-153), Zoning Change and Concept Plan for Southlake Professional Plaza located at 3003, 3007, 3115, and 3117 West Southlake Boulevard. Current Zoning: AG Agricultural District. Requested Zoning: S-P-2 Generalized Site Plan District. SPIN Neighborhood #15. Chief Planner Narayana presented this item to Council. Applicants Joanna Kepler and Konstantine Bakintas from of BHB Engineering and Surveying, 920 South Main Street, Suite 190, Grapevine, Texas, answered Council’s questions. st Motion was made to approve Ordinance No. 480-513, 1 Reading, (ZA06-153), Zoning Change and Concept Plan for Southlake Professional Plaza subject to the following conditions: requiring the applicant to build an access easement connection to the eastern property line; requiring the applicant to change the screening on the east and west to an 8' masonry wall (same design on 3 sides); stopping the masonry wall short of the trees on the eastern property line (to the eastern access easement); requiring a minimum caliper of trees from 2" to 4"; revising the landscaping plan prior to Second Reading; changing the EFIS material on the facades to concrete stucco; subject to the recommendations of the Planning and Zoning Commission, granting the driveway variance; and subject to Site Plan Review Summary No. 6, dated February 13, 2007. Motion: Terrell Second: Morris Ayes: Hill, Jones, Morris, Muzyka, Terrell, Stansell, Wambsganss UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2007 Page 5 of 7 Nays: None Approved: 7-0 Mayor Wambsganss called for a break at 8:26 p.m. and reconvened the meeting at 8:84 p.m. st Agenda Item No. 7B. Ordinance No. 480-515, 1 Reading, (ZA07-002), Zoning Change and Site Plan for Bowen Building, Lot 18R, Oaks Addition, located at 945 Casey Court and 1110 East State Highway 114. Current Zoning: AG Agricultural District. Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #6. Chief Planner Narayana presented this item to Council. Applicant Jay Rising from Adams Engineering, 500 Nolen Drive, Southlake, Texas, answered Council’s questions. Developer Brad Bowman from Trinity Partners, 1425 Greenway Drive, Irving, Texas, answered Council’s questions. Council discussed access issues related to this property and surrounding properties. st Motion was made to approve Ordinance No. 480-515, 1 Reading, (ZA07-002), Zoning Change and Site Plan for Bowen Building, Lot 18R, Oaks Addition, subject to Site Plan Review Summary No. 3, dated February 14, 2007, requiring the applicant to evaluate cross access layout, stacking depth, driveway location and circulation within the site. Motion: Jones Second: Stansell Ayes: Hill, Jones, Morris, Muzyka, Terrell, Stansell, Wambsganss Nays: None Approved: 7-0 Agenda Item No. 9A. Consider SP07-046, Variance to Sign Ordinance No. 704-C for Atlantis Scuba located at 1959 West Southlake Boulevard, Suite 130, in Players Circle Addition. Chief Planner Narayana presented this item to Council. Applicant Kevin Harmon of Atlantis Scuba, 1959 West Southlake Boulevard, Suite 130, Southlake, Texas, answered Council’s questions. Council discussed this request. Motion was made to approve SP07-046, Variance to Sign Ordinance No. 704-C for Atlantis Scuba approving a letter height of no more than 18 inches in the style presented with the word, Scuba. Motion: Stansell Second: Terrell Ayes: Hill, Jones, Morris, Muzyka, Terrell, Stansell, Wambsganss Nays: None Approved: 7-0 st Agenda Item No. 4I. Ordinance No. 904, 1 Reading, an Ordinance Amending Chapter 5, Businesses, of the Southlake City Code by adding Article VIII, valet parking on public streets and rights-of-way. Director Baker presented this item to Council. Applicants Frank Bliss with Cooper & Stebbins, Danny Demachkie with Dallas Valet Service, Inc., and Bo Dorton from Truluck’s, answered Council’s questions and discussed this request. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2007 Page 6 of 7 st Motion was made to approve Ordinance No. 904, 1 Reading, an Ordinance Amending Chapter 5, Businesses, of the Southlake City Code by adding Article VIII, valet parking on public streets and rights-of-way. Motion: Jones Second: Terrell Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss Nays: Stansell Approved: 6-1 Agenda Item No. 10A. Discussion: Urban Design Plan - medians. Director Baker introduced Dennis Wilson of Townscape, and Curt Schulte, Wayne Kerfeys and Brett Vandermullen from Kimley-Horne, who then presented this item to Council. Greg Standerfer, 201 Sheffield Court, Southlake, Texas, stated his concerns regarding reduction of lane widths and placement of medians. Council discussed this item. No action was taken. Agenda Item No. 11. Adjournment. Mayor Wambsganss adjourned the meeting at 11:36 p.m. *An audio recording of this meeting will be permanently retained in the City Secretary’s Office. ______________________________ Andy Wambsganss Mayor ATTEST: ______________________________ Lori A. Farwell, TRMC City Secretary UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2007 Page 7 of 7