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Item 4GCity of Southlake, Texas M E M O R A N D U M February 2, 2007 To: Shana Yelverton, City Manager From: Sharen Jackson, Director of Finance Timothy Slifka, Fleet Coordinator Subject: Authorize Purchase of Vehicles from Philpott Motors for $323,126.32 Action Requested: Authorization to purchase vehicles from Philpott Motors for Parks, Public Works and Fire departments in the amount of $323,126.32. Background Information: Per Vehicle Replacement Plan and approved three (3) new additional fleet units, these requested vehicles are scheduled for purchase.In October 2006, Southlake contacted HGAC for pricing of said vehicles. The purpose of this was to secure vehicle pricing and to proceed with the scheduled replacement and new purchase of these vehicles. Financial Considerations: Vehicles are funded through a combination of funds from Vehicle Replacement Plan and Approved Department Funds from each department to cover outfitting costs. Citizen Input/ Board Review: None Legal Review: None Alternatives: Deny the authorization and retain the old vehicles. This will lead to an increased cost to repair current vehicles. Supporting Documents: HGAC Contract Pricing Worksheet Staff Recommendation: Authorize the purchase of these vehicles from Philpott Motors. Staff Contact: Sharen Jackson, Director of Finance Deborah Russell, Purchasing Agent Timothy Slifka, Fleet Coordinator