Item 4GCity of Southlake, Texas
M E M O R A N D U M
February 2, 2007
To: Shana Yelverton, City Manager
From: Sharen Jackson, Director of Finance
Timothy Slifka, Fleet Coordinator
Subject: Authorize Purchase of Vehicles from Philpott Motors for $323,126.32
Action
Requested:
Authorization to purchase vehicles from Philpott Motors for Parks, Public
Works and Fire departments in the amount of $323,126.32.
Background
Information:
Per Vehicle Replacement Plan and approved three (3) new additional fleet
units, these requested vehicles are scheduled for purchase.In October
2006, Southlake contacted HGAC for pricing of said vehicles.
The purpose of this was to secure vehicle pricing and to proceed with the
scheduled replacement and new purchase of these vehicles.
Financial
Considerations:
Vehicles are funded through a combination of funds from Vehicle
Replacement Plan and Approved Department Funds from each department
to cover outfitting costs.
Citizen Input/
Board Review:
None
Legal
Review:
None
Alternatives:
Deny the authorization and retain the old vehicles. This will lead to an
increased cost to repair current vehicles.
Supporting
Documents:
HGAC Contract Pricing Worksheet
Staff
Recommendation:
Authorize the purchase of these vehicles from Philpott Motors.
Staff
Contact:
Sharen Jackson, Director of Finance
Deborah Russell, Purchasing Agent
Timothy Slifka, Fleet Coordinator