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Item 4FCity of Southlake, Texas M E M O R A N D U M December 12, 2006 TO: Shana Yelverton, City Manager FROM: Steve Polasek, Director of Community Services Approval to renew contracts with TruGreen LandCare for landscape SUBJECT: maintenance of City Facilities and Right-of-Ways mowing in the amount of $90,964 Action Requested: City Council approval to renew the contracts with TruGreen LandCare for landscape maintenance of City facilities for an amount of $38,973.13, and for mowing of right-of-ways for $51,990.66. Background Information: The FY 2006-2007 Parks and Recreation Division Budget contains a line item amount of $181,900 for contract mowing and landscape maintenance within the City to include Town Square, City facilities, and right-of-way mowing. The annual contract for City facilities maintenance includes mowing, edging, fertilization, aeration, seasonal color, clean-up, irrigation, and tree, shrub, and groundcover maintenance for the following locations: DPS East and West, Community Services Building, Senior Center, Tennis Center, Public Works Operations, and landscaped medians and portals. The Right-of-Ways Mowing Contract includes mowing, weedeating, litter pick-up and clean-up of right-of- ways from March through November annually. The combined contract amounts total $90,963.79. TruGreen LandCare was originally awarded the mowing contract for the City right-of-ways in March of 2006, and for the landscape maintenance of City facilities in April of 2006. Both contracts are for one year ending December 31, 2006, and provide the option for four (4) one year renewals. Staff contacted TruGreen LandCare regarding their interest in renewing the contract for a second year pending Council approval. TruGreen LandCare has expressed a desire to renew and indicated they would not be requesting an increase in the contract amounts for the upcoming year. Financial Consideration: The fiscal year 2006-07 budget allocates $181,900 for contract mowing and landscape maintenance within the City, of which $101,050 was programmed for the services included in these proposed contracts. Tru- Green submitted a combined cost of $90,963.79 for both existing contract areas representing no increase from the current price. Shana Yelverton, City Manager December 12, 2006 Page 2 Financial Impact: No increase in costs proposed for FY 2006-07. Citizen Input/ Board Review: Not applicable. Legal Review: Renewal of previously reviewed standard forms of agreement. Alternatives: City Council discussion and direction. Supporting Documents: Supporting documents include the following: Copy of renewal letter with TruGreen LandCare Staff Recommendation: City Council approval to renew the contracts with TruGreen LandCare for landscape maintenance of City facilities for an amount of $38,973.13, and for mowing of right-of-ways for $51,990.66. Shana Yelverton, City Manager December 12, 2006 Page 3