Item 4ECity of Southlake, Texas
M E M O R A N D U M
December 12, 2006
TO: Shana Yelverton, City Manager
FROM: Steve Polasek, Director of Community Services
Approval to renew contract with American Landscape Systems for
SUBJECT:
landscape maintenance of public areas in Town Square and Central Park
in the amount of $73,050
Action Requested:
City Council approval to renew the contract with American Landscape
Systems for landscape maintenance of public areas in Town Square and
Central Park in the amount of $73,050.
Background
Information:
The FY 2006-2007 Parks and Recreation Division Budget contains a
line item amount of $181,900 for contract mowing and landscape
maintenance within the City to include Town Square, City facilities, and
right-of-way mowing. The areas included in this contract are the parks
and public areas in Southlake Town Square which include the new
Grand Avenue, Plaza Park, McPherson Park, Summit Park, and upon
completion “Central Park” located in the Shops of Southlake
development. The annual contract represents a high level of service to
these public areas and includes maintenance items such as mowing,
edging, fertilization, aeration, seasonal color, rye over seeding, clean-up,
irrigation, and tree, shrub, and groundcover maintenance.
American Landscape Systems of Dallas was originally awarded the
landscape maintenance contract for Town Square maintenance in
January of 2002. Upon expiration the contract was re-bid in April of
2006 with American Landscape Systems as the low bidder. American
Landscape Systems has provided quality service, attention to detail, and
the capability to perform all of the services required for the successful
performance of this contract. American Landscape Systems also has the
contract with Cooper and Stebbins for maintenance of the privately held
areas of Town Square.
The existing contract for landscape maintenance of Town Square public
areas is for one year ending December 31, 2006, and provides the option
for four one-year contract renewals. This will be the first renewal option.
Staff contacted American Landscape Systems regarding their interest in
renewing the contract for a second year pending Council approval.
American Landscape Systems has expressed a desire to renew and
indicated they would not be requesting an increase in the contract
amount for the upcoming year.
Shana Yelverton, City Manager
December 12, 2006
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Financial
Consideration:
The fiscal year 2006-07 budget allocates $181,900 for contract mowing
and landscape maintenance services within the City, of which $80,850
was programmed for the services included in this proposed contract.
Financial Impact:
No increase in costs proposed for FY 2006-07.
Citizen Input/
Board Review:
Not applicable.
Legal Review:
Renewal of previously reviewed standard form of agreement.
Alternatives:
City Council discussion and direction.
Supporting
Documents:
Supporting documents include the following:
Copy of renewal letter with American Landscape Systems
Staff
Recommendation:
City Council approval to renew the contract with American Landscape
Systems for landscape maintenance of public areas in Town Square and
Central Park in the amount of $73,050.
Shana Yelverton, City Manager
December 12, 2006
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