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Item 4D Audio1 2 The SPIN Standing Committee annually reviews the SPIN Program enabling ordinance, its attachments and exhibits. This processbegan in May with a review of the SPIN Code of Conduct (“the Code”) which is an exhibit of the Articles of Organization. On May 11, 2010, the SPIN Standing Committee held a meeting and made recommendations for three changes for the SPIN Code of Conduct: Removal of Section 1.3 which states, “Standing Committee representatives should conduct neighborhood meetings in sufficient frequency to provide an opportunity for neighbors to be well informed of events, issues and activities. Standing Committee representatives shall make sure that minutes of all meetings are maintained in accordance with City Ordinance 598-D. In addition to neighborhood meetings, Standing Committee representatives should make diligent effort to ensure that their neighbors are made aware of SPIN activities and projects.” The Standing Committee agreed that this section no longer applies as the City schedules the meetings and maintains all minutes for those meetings. In addition, the final sentence is addressed in other sections of the Code as well as the Articles of Organization. Insert process for handling allegations of SPIN Code of Conduct violations. At the May 11, 2010 meeting, the SPIN Standing Committee instructed staff to draft a process in conjunction with the Executive Committee that would describe how allegations of Code violations should be processed. Staff worked with the Executive Committee and presented the following as a new Section 1.5 at the August 10, 2010 SPIN Standing Committee meeting: “1.5.Alleged violations should be handled as follows: a.Violation shall be reported to the SPIN Staff Liaison and/or a member of the SPIN Executive Committee. b.The SPIN Executive Committee reviews violation against Code requirements to determine if a violation has occurred. Such review may include interviewing those who reported the violation as well as those who are alleged to have violated the Code of Conduct. c.If at least two members of the SPIN Executive Committee agree that a violation of the Code of Conduct has occurred, the SPIN Executive Committee shall send a letter to the member asking for improved conduct and reminding the member of the SPIN Code of Conduct. Copies of all letters pertaining to violations in the SPIN Code of Conduct shall be provided to the Southlake City Council.” Add “Executive” to Section 1.6: The word “Executive” was added to Section 1.6 in order to clarify which committee (Executivevs. full Standing Committee) would be making recommendations on allegations of Code violations. Section 3 of Ordinance No. 598-D states “The Standing Committee shall adopt Articles of Organization to govern its activities and meetings. Any modification of the Articles of Organization shall be subject to approval of the City Council, and shall not take effect until so approved.” The SPIN Standing Committee unanimously voted to recommend these changes at their August 10, 2010 meeting. 3 4 5 6