Item 4BCITY OF
SOUTHLAKE
MEMORANDUM
(October 19, 2010)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Approve Amendment No. 3 to the existing Professional
Services Agreement for design services on the FM1709
sidewalks with Jacobs Engineering Group, Inc. in the amount
of $49,130.00
Action
Requested: Approve Amendment No. 3 to the existing Professional Services
Agreement for design services on the FM1709 sidewalks with
Jacobs Engineering Group, Inc. in the amount of $49,130.00
Background
Information: The City contracted with Jacobs Engineering Group in February,
2009 to design 3.3 miles of sidewalks along Southlake Blvd.
(FM1709) from Pearson Lane to Commerce Street to fill the gaps
along the corridor. The original contract, in the amount of $138,750
included surveying, construction plans, grading, a storm water
pollution prevention plan (SWPPP), traffic control plans, structural
engineering of culverts, and any appropriate construction details as
needed.
Construction plans were in progress when the City asked Jacobs to
repackage the project to separate the sidewalks into multiple plan
sets for phased bidding in order to prioritize the sidewalk segments
along the corridor. Amendment No. 1, which was approved
administratively in November, 2009 for $30,080 included a
complete set of plans for the 2009 Priority Sidewalks, bid
documents and specifications, an updated SWPPP, and an
engineer's cost estimate for construction.
In May, 2010, additional revisions were required to the sidewalk
plans which required administrative approval of Amendment No. 2
for $7,200. Jacobs completed the changes, submitted the plans to
TxDOT for permit, and TDLR for review. TxDOT approved the
plans for permit in Summer 2010.
Shortly after approval by TxDOT for construction of the Souyhlake
Blvd. (FM1709) sidewalks, the Texas Transportation Commission
approved funding for the State Transportation Enhancement
Program (STEP). The Southlake FM1709 Sidewalk project was
included in the projects chosen for the federal funding. The City will
match (80/20) the federal portion of $1.733M with $347K for
construction of the FM1709 sidewalks for a total construction cost
of $2.1M in sidewalks along the FM1709 corridor. The matching
grant was for construction only. Therefore, the engineering cost will
be the responsibility of the City.
Amendment No. 3 with Jacobs Engineering Group is for $49,130 to
repackage the construction plans to include all sidewalks along the
Southlake Blvd (FM1709) corridor, with the exception of the
sidewalks being constructed with the deceleration lanes. The
sidewalk plans will be reformatted to TxDOT standards for
construction which will include quantities, structural details, as
needed, and an updated construction cost estimate. The
amendment also includes review meetings with TxDOT, and any
revisions to the plans based on reviews by the TxDOT area, district,
and Austin offices. Amendment No. 3 brings the total for
amendments up to $86,410 which is above the City Manager's
signatory authority.
Financial
Considerations: Amendment No. 3 for $49,130 will increase the current design
contract amount of $176,030 to a total cost of $225,160. Funding
for engineering design, including Amendment No. 3, is available in
CIP Account No. 209499 - 598801- R0005.
Construction funding will be an 80/20 match with $1.7M from the
State Transportation Enhancement Project and $347K from the
City. Funding for construction is available in CIP Account No.
209499 - 598804- R0005.
Strategic Link: The construction of sidewalks along FM1709 links to the city's
strategy map relative to the focus areas of Mobility, Infrastructure,
and Performance Management and Service Delivery. The specific
corporate objectives that are met by the construction of this project
include: Provide travel convenience within City and region,
Investing to provide and maintain high quality public assets, and
Providing High Quality Customer Service.
Citizen Input/
Board Review: N/A
Legal Review: This is an amendment to the professional services contract
previously reviewed by the City Attorney.
Alternatives: The City Council may approve the amendment or deny it.
Supporting
Documents: Location Map
TxDOT Notice of STEP Grant
Jacobs Engineering Group, Inc. Contract Amendment
Staff
Recommendation: Approve Amendment No. 3 to the existing Professional Services
Agreement for design services on the FM1709 sidewalks with
Jacobs Engineering Group, Inc. in the amount of $49,130.00
Staff Contact: Robert H. Price, P.E., Public Works Director
Gordon J. Mayer, Jr., P.E., City Engineer
Cheryl Taylor, P.E., Civil Engineer
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Ar Texas Department of Transportation
News
125 E. 11th Street
Austin, Texas 78701 -2483
(512) 463 -8700 FAX (512) 463 -9896
TxDOT's five goals: reduce congestion, enhance safety, expand economic opportunity,
improve air quality and increase the value of transportation assets.
July 29, 2010
State approves funding for transportation enhancement projects
AUSTIN — The Texas Transportation Commission today approved $76 million in funding for 54
transportation - related enhancement projects.
The action gives the Texas Department of Transportation (TxDOT) authority to move forward
with funding for the Transportation Enhancement Program.
The federally- funded program supports transportation - related activities that promote the quality
of the environment through aesthetic enhancements associated with transportation. The
current, federal transportation bill, SAFETEA -LU, requires transportation enhancement projects
be funded over the life of the bill.
The program provides funding for projects that contribute to the livelihood of communities,
promote the quality of our environment, and enhance the aesthetics of our roadways.
"These projects will provide opportunities for enhancements that will compliment the
transportation system by supporting hike & bike trails, visitor centers, and beautification and
restoration efforts," said Ted Houghton, Texas Transportation Commissioner. "Local
communities' transportation experience will be enhanced through this program's funding."
Projects were selected on a competitive basis. TxDOT issued a program call for project
nominations in October 2009. The 54 projects selected (see attachment) are the result of 200
project nominations received in response to the program call.
Selection for funding does not constitute a grant. Selected projects are eligible for
reimbursement for up to 80 percent of allowable costs. The entity nominating a project is
responsible for the remaining cost share, including cost overruns.
Eligible projects must demonstrate a relationship to the surface transportation system through
either function or impact. Project nominated must incorporate one of the following 12
categories:
Pedestrian and bicycle facilities; safety and education activities for pedestrians and bicyclists;
acquisition of scenic easements and scenic and historic properties scenic or historic highway
programs (including providing tourist and welcome center facilities); landscaping and other
scenic beautification historic preservation r ehabilitation and operation of historic transportation
buildings, structures, or facilities (including historic railroad facilities and canals); preservation of
abandoned railway corridors (including conversion and use for pedestrian and bicycle facilities);
control and removal of outdoor advertising archaeological planning and research
environmental mitigation to address water pollution due to highway runoff or reduce vehicle -
caused wildlife mortality while maintaining habitat connectivity and establishment of
transportation museums
-30-
The Texas Department of Transportation
TxDOT is responsible for maintaining over 80,000 miles of road and for supporting aviation, rail and public
transportation across the state. TxDOT and its more than 12,000 employees strive to empower local
leaders to solve local transportation problems, and to use new financial tools, including tolling and public -
private partnerships, to reduce congestion and pave the way for future economic growth while enhancing
safety, improving air quality and increasing the value of the state's transportation assets. Find out more at
www.txdot.gov Follow us! www.txdot.gov /facebook www.twitter.com /txdot
For more information, call TxDOT's Government & Public Affairs Division at (512) 463 -8700.
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JACOBS
ADDITIONAL SERVICES
AUTHORIZATION
PROJECT
NAME: Southlake Sidewalks
CLIENT: City of Southlake, Cheryl Taylor
PROJECT
NUMBER: WUXU2600
ADDRESS: 1400 Main Street, Suite 320 Southlake, Texas 76092
Client hereby requests and authorizes Jacobs Engineering Group Inc. ( "Engineer ") to
perform the following Additional Services under the contract executed between Jacobs
Engineering Group Inc. and Client dated February 3, 2009 (the "Agreement "). The
Agreement is incorporated herein and forms an integral part of this Additional Services
Authorization. To the extent of any conflicts between the terms and conditions of this
Additional Services Authorization and the Agreement, the Agreement shall control.
SERVICES Client authorizes Engineer to perform the Services described in Exhibit 1,
AUTHORIZED: attached hereto and incorporated by reference herein.
COMPENSATION (Select One):
® Firm Fixed Price of $49,130.00
EXHIBIT 1
We have reviewed your request to combine all the sidewalks from our original scope of work to
one bid package biddable to TxDOT Standards. During the original process we had designed
the elements within our scope of work to Southlake standards. Additionally we stopped work on
completing the sidewalk package and provided one construction document package with just
the elements for a Phase I construction. These elements were submitted to TxDOT for a
permit, and the City would construct these elements within your bidding and construction
procedures. Per your request this additional services request will provide sidewalks into one
package biddable per TOOT's standards and specifications. This package will be stand alone
bid documents with plans, special specifications (as needed), quantity sheets, and storm water
pollution prevention plans. The process will also include 3 review sets per TxDOT's standard
review procedures of Areas office review, Disctrict office review, and finally Austin office review.
It is anticipated that the City will review the drawings at this time as well. This proposal is
based on finalizing the remaining sidewalk previously completed to a 90% level, reformatting
the drawings to TxDOT standard, providing quantity sheets, cost estimates, adjusting the box
culverts and plans to TOOT standard formatting, updating the SWPPP, creating special
specifications as needed for items such as stone veneer, and performing the TOOT review
process.
1. Repackaging Construction Documents per TxDOT Standards:
The hours and estimate of expenses below represent the firm fixed price amount needed to
complete the proposed scope of work.
Page 1 of 2
Southlake Sidewalks ASR# 3 - JEG (10- 5- 10).doc
Project
Task Manager LA - Intern Engineer QAIQC
Completion of existing
sidwalks 2 40 10 2
Format Plans for TxDOT 12 120 24 2
Including traffic control, updating
swppp, structural, General notes
Structural Design of
headwalls and box culverts
2
16
20
2
(per txdot standards)
Summary of Quantities
10
32
10
1
Cost Estimating
4
12
1
1
Area Office review
4
20
4
4
(Meetings, conference calls, plan
revisions)
District Review
4
16
4
4
(Meetings, conference calls, plan
revisions)
Austin Review
4
16
4
4
(Meetings, conference calls, plan
revisions)
Hours
42
272
77
20
Fee
$6,300
$24,480
$11,550
$4,400
Subtotal Fee $46,730
Other Direct Expenses (TDLR, Mileage, courier, etc.) $2,400
Total $49,130
Accepted for CLIENT
By:
Name:
Title:
Date:
Accepted for JACOBS ENGINEERING GROUP INC.
By:
Name: Fred Lowrance
Title: Principal
Date: QtZD1Z V-- S ?ADk O
Page 2 of 2
Southlake Sidewalks ASR# 3 - JEG (10- 5- 10).doc