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Item 4A (2) JOINT CITY COUNCIL AND PLANNING AND ZONING COMMISSION WORK SESSION MINUTES OCTOBER 5, 2010 LOCATION: Southlake Town Hall 1400 Main Street Council Chambers Southlake, Texas 76092 CITY COUNCIL PRESENT : Mayor John Terrell, Mayor Pro Tem Laura K. Hill, Deputy Mayor Pro Tem Brandon Bledsoe, and Councilmembers Carolyn Morris, Pamela A. Muller, Jeff Wang and Al Zito. CITY COUNCIL ABSENT : None. PLANNING AND ZONING COMMISSION PRESENT: Chairman Darrell Faglie, Vice- Chairman Robert Hudson (arrived at 5:09 p.m.), and Commissioners Joe Lancor, Brigham McCown, Shahid Shafi, and Michael Springer (arrived at 4:55 p.m.). PLANNING AND ZONING COMMISSION ABSENT: Commissioner Jim Hamel. STAFF PRESENT : City Manager Shana Yelverton, Assistant City Manager / Director of Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City Manager Alison Ortowski, Community Relations Officer Pilar Schank, Director of Community Services Chris Tribble, Deputy Director of Community Services Kari Happold, Deputy Director of Community Services Kerry McGeath, Assistant to the Director of Community Services Candice Sanders, Director of Economic Development Greg Last, Director of Finance Sharen Jackson, Director of Human Resources Stacey Black, Director of Information Technology Dale Dean, Director of Planning and Development Services Ken Baker, Planner I Lorrie Fletcher, Chief of Fire Services Mike Starr, Chief of Police Services Robert Finn, Director of Public Works Robert Price, Deputy Director of Public Works Gordon Mayer, Operations Manager Chuck Kendrick, City Attorney Tim Sralla, and City Secretary Lori Payne. Agenda Item No. 1. Call to order. Mayor Terrell called the meeting to order at 4:40 p.m. Agenda Item No. 2. Discussion: Review of t Ordinance, Gas and Oil Well Drilling and Production Ordinance and Road Repair Agreement as each pertains to gas drilling and production and gas utility operations. Director Baker outlined the agenda for the joint work session and presented information on the Comprehensive Plan, Zoning Ordinance, and the Gas and Oil Well Drilling and Production Ordinance. Director Price addressed points in the Road Repair Agreement and JOINT CITY COUNCIL/P&Z COMMISSION WORK SESSION MINUTES, OCTOBER 5, 2010 Page 1 of 3 Director Jackson addressed maintenance of the revolving account and the insurance and indemnification language. The Council and the Commission discussed these items with staff. Agenda Item No. 3A. Executive Session.Mayor Terrell announced the City Council and the Planning and Zoning Commission would be going into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). City Council and the Planning and Zoning Commission adjourned for Executive Session at 5:34 p.m. Executive Session began at 5:42 p.m. and ended at 6:45 p.m. Agenda Item No. 3B. Reconvene. Mayor Terrell reconvened the work session at 6:48 p.m. and asked if any action was necessary from Executive Session. No action was necessary. Mayor Terrell indicated that Items 4 and 5 will be tabled to the next joint work session. Agenda Item No. 4. Discussion: Overview of emerging technologies and operational practices related to gas drilling and production and gas utility companies. This item was not discussed. Agenda Item No. 5. Discussion: Regulation and evaluation of gas drilling and production and gas utility operations and possible secondary effects of such operations. This item was not discussed. Agenda Item No. 6. Meeting adjourned. Mayor Terrell adjourned the meeting at 6:48 p.m. *An audio recording of Office. ______________________________ John Terrell Mayor ATTEST: ______________________________ Lori Payne City Secretary _____________________________ Darrell Faglie Planning and Zoning Commission Chairman JOINT CITY COUNCIL/P&Z COMMISSION WORK SESSION MINUTES, OCTOBER 5, 2010 Page 2 of 3 _______________________________ Stephanie Breitbarth Commission Secretary JOINT CITY COUNCIL/P&Z COMMISSION WORK SESSION MINUTES, OCTOBER 5, 2010 Page 3 of 3