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Item 4DCITY i a I MEMORANDUM October 5, 2010 To: Shana Yelverton, City Manager From: Sharen Jackson, Director of Finance Timothy Slifka, Purchasing Manager Subject: Item 4D Approve the Purchase of a Sewer Hydro Excavator Vehicle from Santex Truck Center and CLS Sewer Equipment in the amount of $136,364 Action Requested: Authorization to purchase replacement vehicle from Santex Truck Center and CLS Sewer Equipment through HGAC cooperative purchasing in the amount of $136,846 Background Information: This vehicle is being purchased to replace unit # 722, a hydro excavator sewer truck. In August 2010, staff contacted Santex Truck Center and CLS Sewer Equipment to secure pricing. The State of Texas and City of Southlake bidding requirements have been met by utilizing Houston Galveston Area Council (HGAC) cooperative purchasing contracts. Financial Considerations: The request will be funded through the FY 2011 Utility Fund budget. Strategic Link: C1 — Achieve the highest standards of safety and security. B2 — Collaborate with select partners to implement service solutions. F2 — Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: None Legal Review: None Alternatives: Deny and retain the old vehicle however this will lead to an increased cost to repair current vehicle. Supporting Documents: HGAC Pricing Worksheets. Staff Recommendation: Approve the purchase of this vehicle from Santex Truck Center and CLS Sewer Equipment. *7aP% .-AMMAN CONTRACT PRICING WORKSHEET ;1w cGutmet Date For MOTOR VEHICLES Only HTII-09 No.: I 9JW201 0 Prepared: This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. B"wg AgcoW iCity ofSouthW o Contractor : Santex Thwk Centel Contact Tack Thmpsou 1pivpmd BY- !Ri&DMlf P, Phone: 1817-749-8200 Phana '(210) 477-2514- (800) 373-9370 ax: k s,817-748-8103 Fax: '(210) 661-0226 Ems bffiQMPSW@W.&oUhWW.1x.Us U xaam irdenolffasantextmeks-awn FS 11 Do"Irflow 12009 bternational 4400 6x4 et(S) If kWila . . . . ... if' ...... ..... Cost Description Cost AHBD Frame Rails Air Ride Driver Seat 116 l4k 118XGS Raft AW 76( 3 14 12NS1310hp ±TA = HERE X 2DAW- E2eW2 -B. tft 3360 12THT13orton Fan Drive " 13ANB Allison 3000 RUS Automatic Transmission 8341 ,4M Suspension Air Control Valve 163 14GEP 403 Rear Axles 1057 Subtotal From Additional $h�s)� 14UNU 40kAir Ride Rear Suspension i 1746 Subtotal B: 24736 • ......... ...... UCZ&Sarr- aie'" Description Co at Description Cast Subtotal From Additional Shoe t(s) . Subtotal Q Total. costofUnpublished Options (C) =ann0tvx=ceed Z59%afthe total ofthe Haw Unit' Price plus Published Options (A+B). For ft transaction the percentage b: . 7404d . . . . . . . . . . . Quantw X Subtotal of A + B + Q 83179 l) a I a a Subtotal ggZj4( Fee . . . . . . . . . a . . . . . . . . . . . . . . . . Subtotal E: 600 eft Frew l installation/ IVligccllan�das Charges, Description 1 Cost Descriptio n cost Special Discount for '08 StockChassis -8M ------- — Subtotal F. -80441 .......... W30Y2010 CONTRACT PRICING WOPMHEET For Standard Equipment Purchases Contract Date SC01-10 I j No.: Prepared: 8/2/2010 This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4545. Therefore please type or print legibly. Of Soufflake, Texas ;City Contractor: :CLS Sewer Equipmcnt Co., Inc. C Mr. Tim SUM Prepared Person: 11 y: Vem Sonnier Mane: 817-748-8312 Phone: '972-479-1335 748 -8 ©48 F Fax: :917-749-8048 Fax 1972-479-1336 Emma; 'ts1i&a@ci.siDuth1akc.t7-ms E 1bmTy@sewertoo1s.corn. Product Dowriptioll; i Code. D030 Hydroexcavators Truck and Trailer M anted Vacuum Diesel Affowstick Directional Traffic Light Low Profile Strobe Lights (2) / Rear Strobe 411 T Whi --EF S M A J? T P Cost SOLUTION Subtotal From Additional Sheet(s) 11 Subtotal B: 81 Description cost rn 3600 Galion Tank Upgrade 10 Yr Wrr. Blower Upgrade 412 CFM Curb Located Cost 9318 2100 Total cost of Unpublished Options (C) carmat exceed 25% of the total of the Ban I Price plus Published Options (A+B). M . E WOO Quand(y Ordered.* IF X - Subtotal of A + B + M y"Oft Description cost I Freight / Delivery 12001 Subtotal From Additional SbeWs) ESubtotal C. For this transaction the percentage is: 4 Cost 114 59429 5 Subtotal D. T-2 5 Description i cost Subtotal 1: